Health Planning Council of SW Fla
FORT MYERS FL 33912-0314
The mission of the Health Planning Council of Southwest Florida is to improve the health and wellness of our community by:
  • Promoting healthy lifestyles,
  • Reducing health disparities
  • Increasing access to quality health related services
  • Detecting and eliminating gaps in services,
  • Expanding knowledge through education, and
  • Facilitating community partnerships.
CEO/Executive Director Ed Houck PhD
Board Chair Danny Halvatzis
Board Chair Affiliation Florida Radiology Consultants
General Info
Organization DBA
Health Planning Council Southwest Florida, Inc.
Tax Exempt Status Public Supported Charity
Incorporation Year 1983
State Charitable Solicitations Permit Yes Dec 2018
State Registration Yes 0
Financial Summary
Note: Revenue includes the value of in-kind contributions/donations
IRS Letter of Determination
Impact Statement

During the past year the Health Planning Council of Southwest Florida, Inc. had some important accomplishments including: Providing services to over 5,000 children with developmental disabilities; assisting 4,000 individuals and families with securing health insurance under the Affordable Care Act; collaborating with a physician lead team to develop a screening tool used to identify and treat children with autism, facilitating regional disaster preparedness coalitions and managing a Diabetes Self Management Education (DSME) program helping individuals with chronic disease management.

Needs Statement
1. $10,000 Funding to provide services to children with developmental delays who fall outside the state criteria but are in need of early intervention services. In 2010 the Florida Department of Health changed the eligibility criteria for children qualifying for intervention services which decreased the number of children served by the program. Due to this change, 25% of children who would have been eligible no longer qualify for early intervention services yet show a delay in the area of speech and language. 2. $25,000 Funding to develop and offer a training program to community health and education providers focusing on the identification, referral and treatment protocols to improve the lives of children with autism. 3. $ 200 - $3200 per device - Funding to provide children enrolled in the Early Steps program with adaptive equipment and supplies designed to strengthen cognitive and motor skills crucial to early childhood development. Reverse rolling walkers $200-$500. Gait trainers- $2,000 to $3200. Standers $3500. 4. $30,000 to provide enrollment and healthcare access assistance to families who are in need of health insurance for their children. This would include initial insurance enrollment and teaching how to access care through appointment setting and follow up. 5. $15,000 to fund an outreach program to educate families regarding early signs of developmental disabilities and to create awareness for the availability of early intervention services for their children. Outreach efforts would be targeted to physician offices, child care centers, family day cares, places of worship and community based parent programs.
Background Statement

The Health Planning Council of Southwest Florida, Inc. (HPCSWF) was authorized by Florida Statute in 1982 to plan for the health care needs of the residents of seven counties – Charlotte, Collier, DeSoto, Glades, Hendry, Lee and Sarasota (Area 8).  The responsibility for planning efficient, cost-effective health systems is shared with the Florida Department of Health (DOH), the Agency for Health Care Administration (AHCA), and a statewide network of 11 local health planning councils.

HPCSWF, through its Board of Directors, brings together interested consumers, providers and purchasers of health services in a neutral environment to collaborate on developing and implementing plans and programs to improve the health care system for the area.  HPCSWF has a partnership with public health departments, community health centers, state agencies, providers and consumers.

Areas Served
Areas Served
FL- Charlotte
FL- Sarasota
FL- Hardee
FL- Manatee
FL- Lee
FL- DeSoto
Areas Served Comments HPCSWF is one of 11 local health councils that represent 11 health planning districts covering 67 counties in Florida. Each local health council is a private, non-profit organization created by the Florida Statutes. HPCSWF serves the health planning needs of Charlotte, Collier, DeSoto, Glades, Hendry, Lee and Sarasota counties and works to increase the availability and accessibility of data regarding health needs and to improve access to health care for persons with limited financial resources and to reduce disparities in health status. HPCSWF has successfully administered the Early Steps program in Collier, Glades, Hendry and Lee counties since 2001 and in Charlotte, DeSoto, Manatee, Highlands, Hardee and Sarasota counties since 2011.
Service Categories
Primary Org Type Education
Secondary Org Type Community Improvement, Capacity Building
Tertiary Org Type Health Care
Statement from the Board Chair/Board President
Since becoming Chairman of the Board of the Health Planning Council of Southwest Florida, Inc. our organization has had several successes including expanding our services to children with developmental delays serving 1,800 children in ten counties including Sarasota, Manatee, Charlotte and Desoto counties. Through our Navigator program we assist approximately 4,000 individuals annually through the application and enrollment in health insurance process. The program works closely with families to ensure that children have quality health insurance that provides access to routine and specialty health care. The Early Steps team has worked hard to build an eligibility gap program serving children with developmental delays who do not qualify for early intervention services due to redefined state qualification guidelines. I am proud of this program because it shows the commitment of the team to improve the lives of children and their families by offering an educational program designed to help parents teach their children within their natural daily routine. Working with our CEO, the Board has developed strong fiscal policies which has resulted in excellent audits for the past ten years. As an organization we face many challenges for which the board and staff are working to find sustainable solutions. Some of these include a reduction in funding which could impact the programs and services currently offered to our community. The board approved a new Business Development initiative to identify programs and resources to continue and expand our service levels. Our capacity to serve more children in our Early Steps program is limited when families do not have the resources or insurance. We were successful in procuring some small grants to support the enrollment and retention efforts but as those grants expire, it would be great for the community if the services were to continue. There continues to be a community wide need to educate parents and pediatricians regarding services available to developmentally delayed children available to parents through the Early Steps program. We will continue to seek funding to support these educational outreach efforts and recognize the need for the development of an educational program to address delays related to the Zica virus.
Statement from the CEO/Executive Director
The Health Planning Council of Southwest Florida, Inc. is unique in several ways. We provide programs and services to address the special health needs of the most vulnerable populations in our service area. By obtaining grants, contracts and outside funding support, many of our services and programs are provided at no or very low cost to the children and families participating in our programs. We help individuals and families regardless of their ability to pay for our Navigation and Early Steps services. We are a collaborative organization and place a high priority on working with a large number of community based organizations to greatly enhance our services. To name a few, we collaborate with United Way, county school districts, county health departments, Salvation Army, RCMA, Healthy Start, Emergency Management programs, Early Learning Coalitions and Federally Qualified Health Centers. I am proud of community impact we have made and the commitment of my talented team for making a difference in our community.

The Health Planning Council of Southwest Florida, Inc. administers Early Steps of Southwest Florida (SW - Lee Collier Hendry & Glades) and Gulf Central Early Steps (GC - Sarasota, Manatee, Desoto, Highlands, Hardee and Charlotte).

Early Steps, which has been a Florida program for over 21 years, is an entitlement program for children birth to 36 months with delayed development or an established medical condition likely to result in developmental delay. These children are eligible for the program regardless of family income. The program provides therapeutic early intervention under the Individual with Disabilities Education Act (IDEA). Research has shown that intervention during the first three years of a child’s life is critical for development. Learning takes place in the context of relationships, so Early Steps delivers services in the natural environment to build the capacity of parents and caregivers to enhance their child’s development.

Budget $8,073,984
Category Health Care, General/Other Patient & Family Support
Program Linked to Organizational Strategy Yes
Population Served People/Families with People of Developmental Disabilities Infants to Preschool (under age 5) At-Risk Populations
Short Term Success

By the end of a 6 month period in the program the 95% of the children will have achieved the outcomes on their individualized family support plan.

By the end of a 12 month period in the program, parents will report improved competence and confidence to support their child’s development.

Long Term Success

25% of children who enter the early steps program will improve their development to a typical level and will exit the program early before age 3.

40% of children who enter the early steps program and continue to have a developmental delay or disability will successfully transition to the school system at age 3.

90% of children who receive early steps services will show improvement in their development in at least one developmental domain.

Program Success Monitoring We use the Batelle developmental inventory to measure child outcomes when they enter and exit the early steps program. This gives developmental scores in each of 5 developmental domains. Adaptive, Personal/Social, Communication, Motor and Cognitive. We also monitor outcome achievement when we review the Individualized family support plan at least every 6 months. We use a family survey annually to ensure we capture changes in the parents competence and confidence to support their child’s development. We also monitor what happens to the children when they leave the program, e.g. did they go to public school, did they move away.
Program Success Examples · In 2015, 5,162 Children and Families enrolled for Services · In 2015, 6% of Children Served had NO Medical Insurance Coverage · The Health Planning Council of Southwest Florida, Inc. Early Steps Program completed over 450,000 Hours of Direct Services and 25,000 Hours of Case Management with their Families last Fiscal Year, 2014-2015. · In the last Quarter for the children who left the program, 24% showed development equivalent to same age peers, 42% successfully transferred to the school district at age 3. 18% transferred, moved or were withdrawn, and 16% were lost to follow up. · 94% of parents survey report that early intervention services have helped their family know their rights. · 87% of families reported that early intervention services have helped their family effectively communicate their children’s needs. · 100% of families reported early intervention services have helped their family help their child grow.

The Health Planning Council of Southwest Florida, Inc. administers the Navigator Program in Lee, Collier, Hendry, Glades, Sarasota, Manatee, Desoto, Highlands, Hardee and Charlotte.

The Navigator program is in its fourth year of assisting low to moderate income families with application assistance in the federal marketplace and CHIP enrollment. Families are eligible for financial assistance to help pay for health insurance premiums if they are legally residing, file and income tax return and are not offered health insurance through an employer or other federal program. Tax credits are offered for eligible families who have household incomes between 100 – 400 percent of the Federal Poverty Level.  Certified Navigators help the community ensure doctors and hospitals are in their provider network and help explain health literacy terms to those new to health insurance.  Navigators help consumers by explaining bills and EOBs and help community members make annual appointments with their physicians to maintain wellness. 

Budget $489,873
Category Health Care, General/Other
Program Linked to Organizational Strategy Yes
Population Served At-Risk Populations Poor,Economically Disadvantaged,Indigent People/Families of People with Health Conditions
Short Term Success By the end of a 4 month reporting cycle with only 3 weeks into open enrollment, the project has reached 68% of the annual assistance goal. The Navigator project offers informative consumer service through a toll-free line, but is prided on it’s free-in person assistance. Based on returned consumer satisfaction surveys, on a scale of 1-10 (with 10 being highest overall satisfaction), our Navigators are rated at an average of 9.7 for overall consumer satisfaction for application and enrollment assistance.
Long Term Success Each year the program has exceeded project goals to reach over 4,000 consumers face to face. Last year, each county in the region exceeded both state and national enrollment increases and is targeting a larger increase in enrollment for 2017 coverage. As the program has had bigger success, local, statewide, and national partnerships have been formed and established. Our project has been invited to share best practices at national enrollment conferences and seminars to spread our success with others across the country. Enrollments occur annually, so we have the opportunity to reenroll our consumers and build upon the numbers of those we re-enroll every year.
Program Success Monitoring The progress to goals is monitored and reported monthly based on individual consumers who received application assistance and those who received in person education about eligibility and enrollment in the Marketplace. Each Navigator is responsible for reporting general demographic information about the enrollment appointment that they complete. This allows us to see the general aspects of the consumers we are meeting with, as well as the numbers of consumers we are seeing. We also collect outreach information in regards to how many consumers we are providing information to outside of appointments at events and through outreach activities.
Program Success Examples

The Navigator Project has leveraged social media outlets such as Facebook, Twitter, and Instagram through the brand EnrollSWFL to increase exposure to the online community. Social media activities include photos, links, articles, posts, tweets, and retweets. The social media content that is shared on EnrollSWFL’s pages include both original and reposted pictures, articles, and videos that share what we are up to in the Southwest Florida Community. We keep the online community informed as to where we will be for outreach and enrollment events. During our Special Enrollment Period, we educate the online community through Word of the Week health literacy videos that contain original animation and content that explains health concepts in an entertaining video under 60 seconds. EnrollSWFL has had mentionable retweets from National and Statewide organizations such as: HealthCare.Gov (@HealthCareGov), Families USA (@FamiliesUSA), Get Covered America (@GetCoveredUS), Covering Florida (@CoveringFL), Georgetown (@GeorgetownCCF), and Enroll America (@EnrollAmerica) ad reached over 60,000 consumers through videos.


The Housing Opportunities for Persons with AIDS, known as HOPWA, is funded through a grant from the Department of Housing and Urban Development (HUD) to provide states and designated eligible metropolitan areas with resources and incentives for meeting the housing needs of persons with HIV disease and AIDS. The state HOPWA program provides temporary housing assistance to eligible individuals. The services include: Transitional Housing, Assistance with Rent, Mortgage, Utilities and Supportive Services (such as Case Management). Services are provided to income eligible individuals with documented HIV disease and their families.

Budget $948,986
Category Housing, General/Other Housing Expense Assistance
Program Linked to Organizational Strategy Yes
Population Served People/Families of People with HIV/AIDS Homeless At-Risk Populations
Short Term Success Assisted 159 individuals with housing or utilities in 2016
Long Term Success

Started a long term housing pilot project which is targeting supporting housing for 20 people for 3-5 years. This program hopes to expand to 40 individuals by 2017.

Program Success Monitoring

The HOPWA program is monitored each year by a Department of Health Contract Manager. Local monitoring including chart reviews are completed monthly. Data on client demographics and outcomes are submitted annually to the Department of Housing and Urban Development.

Program Success Examples

Last year through the work of case managers, 53% of individuals assisted were permanently housed after assistance and another 34% were temporarily stable. 18% of the individuals assisted obtained an income producing job while being assisted.


The southwest Florida has a population near 1,600,000; 8.4% of the state of Florida’s total population. According to the Florida Department of Health HIV/AIDS and Hepatitis Section, the prevalence of adults living with HIV in Partnership 8 was 3,855 in 2012, 3.9% of the state of Florida’s total. This is a 5.7% increase from the previous year.

The State funding for HIV prevention efforts in southwest Florida has decreased tremendously in recent years, as more and more of the funding has been allocated to the larger cities in Florida. This decrease in prevention funding has led to a decrease in the interventions available in Southwest Florida. In an effort to plan collaboratively to help overcome the financial barriers and ensure that effective prevention efforts would be able to occur in southwest Florida, a Prevention Plan was created by the Health Planning Council of Southwest Florida and the Prevention Committee of the Regional HIV/AIDS Consortium (RHAC) of Southwest Florida with assistance from the Florida Department of Health in Sarasota County Surveillance Team. This collaboration increased the prevention efforts across multiple counties through streamlining costs. Through increased cooperation and planning the program expanded into rural counties where they were lacking much needed prevention resources.

Budget $34,000
Category Health Care, General/Other Preventive Health
Program Linked to Organizational Strategy Yes
Population Served People/Families of People with HIV/AIDS At-Risk Populations Adults
Short Term Success Work with regional HIV/AIDS Prevention Committee where a high impact prevention plan was created to coordinate community efforts to maximize HIV/AIDS prevention dollars
Long Term Success

The creation and support of the Prevention consortia has resulted in more inter-community collaboration.

Program Success Monitoring

HPC works with partner agencies to collect metrics on all activities. HIV testing data is reviewed and analyzed. Annual surveys are completed detailing local strengths and weaknesses and client satisfaction. Agencies are working toward additional collection of metrics on program outcomes.

Program Success Examples

There has been an increase in collaboration that has helped to overcome funding shortfalls. Resources are now being shared across agencies and county line. Local partner agencies have also worked to expand peer programs.


The HPCSWF provides planning support, data and information, grant solicitation, and facilitated planning sessions for local nonprofits focused on health and education issues. Annual Community Health Needs Assessments are completed annually for the region and include data collection, surveys, focus groups, and/or interviews. Community health needs assessments and topic-based assessments have been administered for local county health departments, area hospitals and federally qualified health centers. Organizational and administrative services are offered through HPCSWF and include strategic planning, program planning and evaluation. HPCSWF offers grant research, writing, and management along with a subscription service for utilization data for hospitals and skilled nursing facilities in Southwest Florida. In addition to this subscription, HPCSWF creates customized data reports.

Budget $204,000
Category Community Development, General/Other Organizational Development & Training
Program Linked to Organizational Strategy Yes
Population Served General/Unspecified US General/Unspecified
Short Term Success

Completed Needs Assessment in Hendry, Glades, Collier and Desoto counties to support the strategic plans of each county health department. Administered and awarded mini grants for diabetes management education.

Long Term Success

Complete Annual Community Health Profiles for each county in region 8. Develop and support county disaster coalitions. Support local health agencies with meeting facilitation, administration and fiscal management.

Program Success Monitoring

The success of the planning function of the Health Planning Council is demonstrated by the agencies who continue to partner with us year after year. All reports are discussed and reviewed by community committees to ensure that they reflect the reality seen in the area.

Program Success Examples

Community agencies have been able to add additional services based on grants completed with information gathered from assessments. Problems and potential solutions have been identified. Examples include mobile units for services for children, vision services, transportation and other services and activities.

CEO/Executive Director
CEO/Executive Director Ed Houck PhD
CEO Term Start Jan 2003
CEO/Executive Director Email

Extensive management experience in the healthcare industry with special emphasis on practice management, ambulatory surgery centers, sports medicine and rehabilitation programs. Expertise in strategic business planning, contract negotiation, finance and human resource administration. PhD University of Oklahoma Health Sciences Center. Experience includes CEO, Health Planning Council of Southwest Florida; CEO Bonita Community Health Center; Vice President Mid-Florida Medical Services Inc.; and Senior Vice President and Chief Operating Officer Sarasota Memorial Hospital. Adjunct Professor at Florida Gulf Coast University, College of Saint Francis and University of Oklahoma Health Sciences Center.

Former CEOs/Executive Directors
Senior Staff
Peggy Brown Director Health Planning
Trina Puddefoot Director, Early Steps
Lynne Thorp Director, Business Development
Mike Waite Chief Financial Officer
Staff & Volunteer Statistics
Full Time Staff 109
Part Time Staff 9
Staff Retention Rate % 85
Professional Development Yes
Contractors 69
Volunteers 0
Management Reports to Board Yes
CEO/Executive Director Formal Evaluation Yes
Senior Management Formal Evaluation Yes
Non-Management Formal Evaluation Yes

We are a collaborative organization and place a high priority on working with a large number of community based organizations to greatly enhance our services. To name a few, we collaborate with United Way, county school districts, county health departments, Salvation Army, RCMA, Healthy Start, Emergency Management programs, Early Learning Coalitions and Federally Qualified Health Centers. I am proud of community impact we have made and the commitment of my talented team for making a difference in our community.

United Way Member Agency2016
External Assessments and Accreditations
Florida Department of Health2016
Risk Management Provisions
General Property Coverage and Professional Liability
Government Licenses
Organization Licensed by the Government No
Fundraising Plan Yes
Communication Plan Yes
Strategic Plan No
Strategic Plan Years 1
Strategic Plan Adopted Dec 2016
Management Succession Plan No
Continuity of Operations Plan No
Nondiscrimination Policy Yes
Whistle Blower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy No
Policies and Procedures Yes
Management Comments by Organization

Reliance on state and federal funding including programs funded through the Florida Department of Health, and the Affordable Care Act continues to be a key threat to the sustainability of the organization. Many programs have received level funding annually but experience increases in expenses. Recruitment of qualified provider staff to serve infants and toddlers with therapy intervention continues to be competitive in the market which is key impact on increasing expenses. These challenges are being addressed by cross training staff so key employees are trained to fill multiple roles covered by various funding streams. A business development program was approved this fiscal year in order to increase our presence in the community through involvement in community based initiatives and coalitions that support the mission of the Health Planning Council. This program will focus on increasing the awareness of services offered through HPCSWF through attendance at community meetings, involvement and volunteerism with coalitions and promotion through presentations, social and traditional media. Further, this program will concentrate on seeking additional funding to fill unmet community needs through grant seeking opportunities and collaborative partnerships.

Multi-Media Comments by Organization

While each program is involved in social media, there is a recognized need to create a more cohesive brand recognition for HPCSWF as a whole. Staff is very actively engaged in social media and has experience in creating some innovative videos and photos to generate awareness. 

Board Chair
Board Chair Danny Halvatzis
Company Affiliation Florida Radiology Consultants
Board Term Aug 2015 to Aug 2017
Board Chair Email
Board Members
Board Members
Laurie Andrea Volunteer
Mary Kay Burns Health Department Desoto County
Shannon Hall Retired
Danny Halvatzis Florida Radiology Consultants
Sharon Murphy McGregor Clinic
Robert Rosenbluth MDVolunteer
Leon Thibeaut Volunteer
Dan Topp Retired
Martha Valiant MDRetired
Roger Ward Family Health Centers SWFL Retired
Michelle Wardeberg volunteer
Robert Zack Volunteer
Constituency Includes Client Representation Yes
Board Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 12
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Gender
Male 6
Female 6
Board Term Lengths 2
Board Term Limits 99
Board Orientation Yes
Number of Full Board Meetings Annually 5
Board Meeting Attendance % 82
Board Self-Evaluation No
Written Board Selection Criteria No
Board Conflict of Interest Policy Yes
% of Board Making Monetary Contributions 90
% of Board Making In-Kind Contributions
Standing Committees
Human Resources / Personnel
Governance Comments by Organization

One of the governance challenges is the redirection of program funding. To address this challenge, the Board conducted a planning exercise using a SWOT analysis and identified several initiatives. First to develop a Business Development Program to expand our programs and identify new sources of revenue. Second, to seek additional funding for our Early Steps program to provide services to those children with developmental delays who need the intervention but fall outside the state mandated eligibility criteria. Third, to increase community partnerships to better inform our community of the services and programs offered by the Health Planning Council SWF, Inc.

Current Year Projections
Tax Year Start Month July
Tax Year Start Day 01
Tax Year Begins 2017
Tax Year End Month June
Tax Year End Day 30
Tax Year Ends 2018
Projected Revenue $9,729,758.00
Projected Expenses $9,729,758.00
Total Projected Revenue includes "in-kind" contributions/ donations No
Organization has Endowment No
Endowment Spending Policy N/A
Capital Campaign
Currently In a Capital Campaign No
Anticipate Campaign within 5 years? No
Campaign Purpose
Campaign Goal
Amount Raised To Date 0 as of 0
Audit/Financial Documents
Financial Review
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201720162015
Foundation and
Corporation Contributions
Government Contributions$8,063,474$9,534,181$8,492,161
Individual Contributions$15,059$8,748$7,280
Investment Income, Net of Losses$1,767$1,249$1,208
Membership Dues$0$0$0
Special Events$0$0$0
Revenue In-Kind$0$0$0
Expense Allocation
Fiscal Year201720162015
Program Expense$9,688,985$10,852,493$9,739,288
Administration Expense$342,697$286,038$356,591
Fundraising Expense$7,275$0$0
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses1.001.001.01
Program Expense/Total Expenses97%97%96%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201720162015
Total Assets$3,275,849$3,217,806$3,206,385
Current Assets$3,253,287$3,195,897$3,197,717
Long-Term Liabilities$0$0$0
Current Liabilities$1,167,763$1,135,787$1,119,472
Total Net Assets$2,108,086$2,082,019$2,086,913
Top Funding Sources
Fiscal Year201720162015
Top Funding Source & Dollar AmountGovernment Grants - State $4,257,345Government Grants - Federal $4,906,445Government Grants - Federal $5,063,946
Second Highest Funding Source & Dollar AmountGovernment Grants - Federal $3,806,129Government Grants - State $4,627,736Government Grants - State $3,428,215
Third Highest Funding Source & Dollar AmountProgram Fees $1,971,674Medicaid $1,460,767Medicaid $1,505,053
CEO/Executive Director Compensation $125,001 - $150,000
Tax Credits No
Short Term Solvency
Fiscal Year201720162015
Current Ratio: Current Assets/Current Liabilities2.792.812.86
Long Term Solvency
Fiscal Year201720162015
Long-Term Liabilities/Total Assets0%0%0%
Financials Comments
Financial Comments by Foundation Financial information taken from the organization's Federal 990 and audited financial statements.
Nonprofit Health Planning Council of SW Fla
Address 8961 DANIELS CENTER DR STE 401
FORT MYERS, FL 34235 0314
Phone 239 433-6700