Southwest Florida Fossil Society Inc
2193 PARK RD
VENICE FL 34293-0000
The purpose of the Southwest Florida Fossil Society ,Inc. is to promote and foster the science of paleontology through the collection, identification and preservation of fossil remains and provide a regional forum for education, training and experience in the scientific field.
CEO/Executive Director No Executive Director
Board Chair chuck ferrara
Board Chair Affiliation Dex Imaging
General Info
Tax Exempt Status Public Supported Charity
Incorporation Year 2014
State Charitable Solicitations Permit Yes Aug 2017
State Registration Yes Nov 2016
Financial Summary
IRS Letter of Determination
IRS Letter of DeterminationView
Impact Statement
2016  Accomplishments:
1. Presented a paleontological abstract at the Southeastern Geological Society of America, a professional national geological organization.
2. Promoted the study of professional paleontology by granting two graduate student scholarships for the University of Florida in Gainesville, Florida. (on-going, annual contribution)
3. Participating in the Giving Challenge to promote our organization and provide a better internal understanding of what is needed to continue to grow and thrive as an educational and scientific organization. This will allow our society to become a better non-profit organization to serve our community.
Needs Statement
Scholarship fund - we give two (2) scholarships every year one in vertebrae paleontology, and one in invertebrae paleontology to deserving grad students in paleontology university of Florida Gainesville since 1997 it has been $500 we would like to raise the amount of each to $1,000 and have a reserve to maintain and build on for the future this fund is separate from the grant fund and operating account and is ongoing.Grant fund - to build up this fund to help publish a scientific book authored by the society, or sponsor a scientific publication the museum in Gainesville Florida may publish, or a larger donation to a related interest or research (shark tagging research) this fund is a growth fund till the amount is over $5,000 to be meaningful and substantial, not meant to be awarded every year. This fund is separate from the scholarship fund and operating account and ongoing.Square one point of sale for credit cards  includes stand, i pad, chip reader, software to help maintain inventory books, shirts, rikers, dues, merchandise.  $500
donations distributed equally to each account unless stated differently .

Background Statement
The membership of the Southwest Florida Fossil Society [SFFS] is comprised of fossil enthusiasts across Florida, other U.S. states, Canada and Europe, and includes professional paleontologists, geologists and museum curators. Our purpose is to promote and foster the science of paleontology through the collection, identification and preservation of fossil remains. We provide a regional forum for education, training and experience in paleontology in a fun, family-learning atmosphere. We meet the second Saturday of every month at 118 Sullivan St., Punta Gora, Florida. At each meeting, a professional or highly qualified avocational paleontologist gives a lecture, slide show, or update on current research. Other activities include monthly field trips, raffles, and participation in regional education and outreach events such as National Fossil Day, among others.
In 1983, Mitchell Hope and Bill and Lelia Brayfield formed the Southwest Florida Chapter of the Paleontological Society. Within that first year, the name was changed to the Southwest Florida Fossil Club. The Brayfields lived in El Jobean in Charlotte County, Florida, where (with assistance from the Royal Ontario Museum) they built a facility called the “Brayfield Research Lab” on the back of their property. The lab was wall-to-wall with fossils that were collected locally.

In 1997, we initiated a scholarship fund with two scholarships awarded to graduate students in paleontology at the University of Florida/Florida Museum of Natural History. We also started a grant funded by a portion of society dues; the society's grant committee starts meeting during the  summer to decide on the awards. The society supports the science of paleontology and related interests, and continues to expand its outreach and educational programs to provide inspiration for the public, and to build mutually beneficial partnerships with other fossil organizations. With the FOSSIL project now giving us [the FOSSIL community] the tools to better our outreach and educational materials, the future is bright. Our membership is currently 220 and growing. We are utilizing all opportunities to make our organization a success.
In 2014 the Southwest Florida Fossil Society incorporated as a not for profit organization under 501 (c).  This allows us to continue our mission of fossil education within our surrounding communities.
Areas Served
Areas Served
FL- Charlotte
FL- DeSoto
FL- Lee
FL- Sarasota
Areas Served Comments We have members primarily from Charlotte, Sarasota, Desoto , lee, county Florida but not limited to other parts of Florida and other countries 200+ members we meet monthly in Punta Gorda, Florida have guest speakers to give presentation on paleontology and research, we have a youth zone for kids of all ages with literature geared to inspire youth in the science of paleontology youth are the future.
Service Categories
Primary Org Type Science & Technology
Secondary Org Type
Tertiary Org Type
Statement from the Board Chair/Board President
Description Our outreach consist of talks to other organizations (schools, scout troops, etc.) that have an interest in Florida fossil history.  Our goal is to inspire these groups (with a particular focus on youth and families) to become interested and pursue that interest in Florida's fossil history. Our outreaches use static displays, fossil giveaways and grab bags for kids as additional items of interest to take home and continue fossil their studies. We also use STEM [Science, Technology, Engineering, Math] tools for outreach sessions to continue to grow society membership for the future. 
Budget $200
Category Science & Technology, General/Other Science & Technology, General/Other
Program Linked to Organizational Strategy Yes
Population Served K-12 (5-19 years) Adults Families
Short Term Success Changes were made to talk to youth with there parents present  to inspire the parents also the parents bring the youth to society meetings and then it turns into a family affair learning  together. Outreach could be Girl Scouts, Boy Scouts, other organizations who want an interesting talk on megalodon sharks and Florida fossil history, technology has been a distraction to get youth interested in the sciences, smartphone video games.We are constantly evolving our program to attract youth engage their participation.
Long Term Success
Long term success is achieved when we see new members at meetings join the society as a direct result from outreach talks given, also if the outreach talk inspires youth to pursue any interest in the science and we had some influence on that youths career choice. Outreach is always a continuing and ongoing program to reach all groups of any age but to focus on youth and family  as much as possible .youth are the future of  paleontology.
Program Success Monitoring
We ask how new members heard about the society to gauge all outreach.
Program Success Examples
After the presentation, if they attend a meeting and join the society as a member. Asking all new members at meetings to introduce themselves and tell what fossil interest they have and how they heard about the society. We have seen more new membership talking to youth with the parents, also the introduction of the society youth zone is helping.
CEO/Executive Director
CEO/Executive Director No Executive Director
CEO Term Start 0
CEO/Executive Director Email N/A
Former CEOs/Executive Directors
Senior Staff
Staff & Volunteer Statistics
Full Time Staff 0
Part Time Staff 0
Staff Retention Rate % N/A
Professional Development No
Contractors 0
Volunteers 240
Management Reports to Board
CEO/Executive Director Formal Evaluation N/A
Senior Management Formal Evaluation N/A
Non-Management Formal Evaluation No
The Aurora Museum (also an educational not for profit organization):
Support and volunteer with the Aurora Fossil museum in Aurora, North Carolina.  Cynthia Crane is the executive director of the museum.
Also collaborate with another not for profit organization, "Friends of the Aurora Fossil Museum.  This is a fossil support club for the Aurora Fossil Museum.  Current president is Lee Cone. 
The collaboration between the Southwest Florida Fossil Society and both of the Aurora organizations has been ongoing for over eleven years, due to a shared interest in North American paleontology.
External Assessments and Accreditations
Risk Management Provisions
Government Licenses
Organization Licensed by the Government No
Fundraising Plan Under Development
Communication Plan Under Development
Strategic Plan No
Strategic Plan Years
Strategic Plan Adopted 0
Management Succession Plan Under Development
Continuity of Operations Plan Under Development
Nondiscrimination Policy Under Development
Whistle Blower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy No
Policies and Procedures Under Development
Planning & Policies Comments by Organization
Our two major annual fundraisers for the fossil society are a fossil auction in February and a fossil exposition in November renting table space to vendors open to the public to purchase fossil items. All  funds raised are divided between our three accounts: Scholarships, Grant, Operations. We are a small not for profit organization - all of our board positions are volunteer only.
Board Chair
Board Chair chuck ferrara
Company Affiliation Dex Imaging
Board Term Jan 2016 to Dec 2018
Board Chair Email
Board Members
Board Members
Jim Davis UPS
Chuck Ferrara dex imaging
Mike Koslowski Community Volinteer
Jay Lev Retired
Leslie Newberry Community Volinteer
Beth Shively Retired
Scott Tucker Contracter
Roxane Wilson suntrust
Constituency Includes Client Representation No
Board Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 8
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Gender
Male 5
Female 3
Unspecified 0
Board Term Lengths 2
Board Term Limits 99
Board Orientation Yes
Number of Full Board Meetings Annually 4
Board Meeting Attendance % 81
Board Self-Evaluation Yes
Written Board Selection Criteria No
Board Conflict of Interest Policy Under Development
% of Board Making Monetary Contributions 4
% of Board Making In-Kind Contributions 7
Standing Committees
Fiscal Year Projections
Fiscal Year Start Month Jan
Fiscal Year Start Day 01
Fiscal Year Begins 2016
Fiscal Year End Month Dec
Fiscal Year End Day 31
Fiscal Year Ends 2016
Projected Revenue $14,000.00
Projected Expenses $11,000.00
Organization has Endowment No
Capital Campaign
Currently In a Capital Campaign No
Campaign Purpose
Campaign Goal
Campaign Dates 0 to 0
Amount Raised To Date 0 as of 0
IRS Form 990s
Audit/Financial Documents
Historical Financial Review
Expense Allocation
Fiscal Year201520142013
Program Expense$1,425$1,495--
Administration Expense$7,124$5,543--
Fundraising Expense$0$0--
Payments to Affiliates$0$0--
Total Revenue/Total Expenses1.190.82--
Program Expense/Total Expenses17%21%--
Fundraising Expense/Contributed Revenue0%0%--
Assets and Liabilities
Fiscal Year201520142013
Total Assets$10,865$9,217--
Current Assets$9,965$8,407--
Long-Term Liabilities$0$0--
Current Liabilities$1,384$1,357--
Total Net Assets$9,481$7,860--
Top Funding Sources
Fiscal Year201520142013
Top Funding Source & Dollar AmountSales $8,371Sales $4,170--
Second Highest Funding Source & Dollar AmountMembership Dues $1,440Membership Dues $1,280--
Third Highest Funding Source & Dollar AmountContributions, gifts, grants $360Contributions, gifts, grants $320--
CEO/Executive Director Compensation
Short Term Solvency
Fiscal Year201520142013
Current Ratio: Current Assets/Current Liabilities7.206.20--
Long Term Solvency
Fiscal Year201520142013
Long-Term Liabilities/Total Assets0%0%--
Financials Comments
Financial Comments by Organization Our biggest challenge as a small non-profit organization has been to provide the funding necessary to cover the expenses for our events throughout each year.  One of our goals in participating in the giving challenge is to be able to establish reserves in our existing funds (grants, scholarship, operating) to plan for additional events and increase our scholarship and outreach programs with a focus on inspiring the study of sciences within our community youth.
Financial Comments by Foundation Financial information taken from unaudited compilations as the organization files a 990-N.  Contributions may include foundation and corporate support as they are not separately stated in the compilations.
Nonprofit Southwest Florida Fossil Society Inc
Address 2193 PARK RD
Phone 941 769-2725