Manatee County Agricultural Museum Inc
1015 6th St. West
PALMETTO FL 34221
Mission
Our mission is to preserve, share and educate the community about Manatee County's agricultural heritage and to support local agriculture today and into the future.
Leadership
CEO/Executive Director Diane Ingram
Board Chair Mac Carraway
Board Chair Affiliation Self-employed: financial, land-use and agribusiness consulting
General Info
Tax Exempt Status Public Supported Charity
Incorporation Year 1989
State Charitable Solicitations Permit Yes Aug 2018
State Registration Yes Mar 2018
Financial Summary
 
 
IRS Letter of Determination
Name
IRS Letter of DeterminationView
Impact Statement

 2016 Accomplishments:

* Educational & community programs to 19,000 people; includes Pre-K & elementary field trips, Halloween Social, Christmas in the Park, adult tours/workshops, outreach exhibit at Manatee County Fair, participation in DeSoto Seafood Festival

* Planned/held first"Night for the Museum," a successful fundraiser driven by the Board of Directors

* History Matters articles for The Bradenton Herald

* Began writing a Collections Management Policy & Procedure Manual

* Began full-museum conversion to LED lighting

* Participated in county-wide exhibit: Powel Crosley, Jr. Community Exhibition 
 
* Created/launched museum website; continued to increase our Facebook presence 

2017 Goals:

* Plan/hold the 2nd "Night for the Museum" fundraiser

* Re-write Emergency Preparedness Plan, approved by Board 

* Complete Collections Management Policy & Procedures

* Completion conversion to LED lighting

* Continue offering excellence in educational & community programming

Needs Statement

1. Professional guidance on how to reach out to museum members, existing supporters & the community at large to begin to generate prospects for long-term gifting & bequests. Initial investment ranging from $2,000 - $4,000

2. Space for archival & equipment/artifact storage is extremely limited. Capital costs for a permanent multi-use facility (storage/curatorial/demonstration) would be shared with Palmetto Historical Park. $75,000

3. Continue to collaborate with the larger cultural community to offer fine exhibits/programs. This can help yield a financial benefit as well maintain a quality presence in the community at large. $6000 – exhibit/program costs & artist support

4. Develop Collections Policy & Procedures Manual to establish consistent artifact intake, care, maintenance, & disposal. $2000

5. Schedule Board Development & Training Workshop to assist in training new & established members as to their responsibilities & requirements of service. $1200

Background Statement
The idea for a Manatee County Agricultural Museum first surfaced in 1979 as part of a planned expansion of the Manatee County Extension Service facilities at the Fair Grounds on 17th Street in Palmetto. The idea was to construct a two-story building with a museum on the lower level & the new Extension Service office above. Due to the possible move of the Manatee County Fair from the 17th Street site, this plan was deferred to a later date.

In 1985, the Palmetto Historical Commission initiated a historical survey made possible by a state grant. The survey identified & documented the important role agriculture has played in developing this area. In 1987 the Commission gave leadership to the establishment of the Manatee County Agricultural Museum Association. Two years later the museum became a not-for-profit corporation with their own volunteer Board of Directors. The group reviewed options & possible museum sites, including the Chaires Building at the Agricultural Center/Fairgrounds, the Craig Sugar Mill site on Highway 301 North, & a few possible sites in downtown Palmetto. Lack of adequate resources was a major problem in following through on these sites.

A breakthrough came in 1995 when a city owned building, which was the site of the original firehouse/jail & public works building for Palmetto became available. This is the site where the museum currently stands. The Palmetto City Council was approached about developing the building into an Agricultural Museum. The council agreed & approved a 50-year lease with an option to renew for another 50 years. Building plans were developed & a fundraising plan adopted. Included in the funds raised were a $250,000 state grant, a $75,000 grant from the Bradenton Kiwanis Club Foundation & $50,000 from the Dan McClure Family.

Through the efforts & resources of many others, the Manatee County Agricultural Museum, Inc. opened its doors to the public on March 9, 2002. Supported by the Manatee County Clerk of the Circuit Court, City of Palmetto, & individual grantors & donors, the museum is open Tuesdays through Fridays & the first & third Saturday of the month from 10:00 am to noon & 1:00 pm to 4:00 pm. It is a popular field trip destination for local schools & it enjoys a wonderful collaborative relationship with the Palmetto Historical Park & Palmetto Historical Commission to schedule many exhibits, programs, & events throughout the year.

Areas Served
Areas Served
Area
FL- Manatee
FL
Areas Served Comments Our Museum focuses on the agricultural history of Manatee County, FL; however, visitors from the entire state as well as from different states and countries enjoy our facility regularly. While the actual history is specific to Manatee County, many of the tools, equipment, and artifacts are familiar to those from other areas. In addition, we often have special exhibits of art/photography/collectibles which appeal to a wide audience, not just Manatee County residents.
Service Categories
Primary Org Type Arts,Culture & Humanities
Secondary Org Type
Tertiary Org Type
Statement from the Board Chair/Board President

The Manatee County Agricultural Museum of today faces a future that is both exciting & challenging. The museum is the principal repository of the history of Manatee County agriculture. As one of the key agricultural counties in Florida, the importance of that history extends beyond its local boundaries. Caring for & conveying that history is the noble responsibility that motivates & energizes the museum’s members, staff & board. It is the basis for energizing our community to follow & support the mission of the museum. At the same time, the agricultural economy& footprint in Manatee County see the impacts of an increasingly urbanized population & the transition of agriculture to other forms of land use. As a result, our citizens, especially younger people in Manatee County & throughout Florida, are less likely to be exposed to real agriculture & its history. This results in a dynamic that places critical importance on the collections, the works & the outreach of the Manatee County Ag Museum.

Historically, our board has consisted of those who have had some direct relationship with agriculture – as growers, ranchers, fisherman, horticulturists, educators, suppliers, & others. But the ag industry, including the museum, has done well to show how important agriculture has been to the overall culture & economy of Florida, in terms of past history, & the history being made today! Accordingly, other community leaders are being drawn to agriculture & are finding ways to be involved on the board & other museum activities. This trend must be expanded upon for the museum to achieve its longer-term goals.

When I talk to people about the museum, I refer to it as our local “Smithsonian” because of the quality of our collections& artifacts & the creativity in how they are used. There is a feeling of Americana, in the best sense of the word, when visiting the museum& it has the potential to instill in visitors great pride in where their community has been & where it is going. A visit to the museum is an incredibly refreshing respite from the often too-busy world & a reminder that there is more to life than what we see through the displays of our TVs & technology devices.

Key to the museum’s success & longevity is its interaction with children & young adults. Exposing these members of our community to the rich, fun, colorful, exciting, & interesting world of both historical & modern agriculture is a calling & a joy for those of us involved in the museum. Spend one evening at a holiday event or school field trip to the museum to see & know the wonder that can come from what we do.

In closing, the Manatee County Agriculture Museum is a bridge – from past to future. We show where agriculture’s history has been, with its struggles & successes. We show its impact on everyday life, something that should not ever be lost on any citizen of Manatee County or Florida. We embrace that history, knowing that agriculture has evolved into a modern technological industry, in the same way that our museum has embraced modern communications to convey our message & mission. Our challenge is to continue to broaden support for the operation, to reach out to the entire community & to share with them the passion & excitement we feel for our work every single day.

 

Statement from the CEO/Executive Director

The Manatee County Agricultural Museum offers a unique experience to our community & our visitors. We are the only museum of its kind in the Tampa Bay area, focusing specifically on agriculture. Not only will visitors experience a look-back in time, but we also address how agriculture affects the local economy in present time. When one visits the Museum, they enjoy a multi-faceted experience. Historical artifacts, photos, & stories abound but we also have fine art incorporated into the exhibits with paintings & photographs that help tell agriculture's story. We often have special short-term exhibits that appeal to a wider audience than those who are particularly interested in agriculture & these exhibits draw in a new set of followers of the Museum & its activities.

Another unique aspect of the Ag Museum is that we are located on the same property as the Palmetto Historical Park. Our two organizations collaborate on exhibits, programs, & special events. All of our activities are free-of-charge & we work together to help our community build family memories with the experiences they have here at the Museum & Park, all the while learning to appreciate our local history & heritage.

I am especially proud of what we offer & look forward to many years of the Museum offering its unique experience to those of Manatee County and beyond. 
Programs
Description

Children visit the Museum & learn about where their food comes from, how agriculture affects their lives, & the history of agriculture in the Manatee County area. Programming is very hands-on & the students are having so much fun that they don't realize how much they are learning! Activities are different for each age group. Some examples include planting, painting with local fruits/veggies, lassoing bulls, exploring the Museum by being Florida "cowhunters" who are looking for answers to a scavenger hunt, weighing & measuring local produce, & learning games such as "The Intelligent Grapefruit," Agricultural Bingo, Beef-o, and "What Am I?" The school tours are coordinated with the Palmetto Historical Park & their programming about pioneer life in Manatee County. It is as if the students experience two field trips in one! The cost of the trip is free to all schools & we are proud to be able to offer quality educational programming at no cost at a time when school budgets are very tight.


 

Budget $1,500
Category Education, General/Other
Program Linked to Organizational Strategy Yes
Population Served Children Only (5 - 14 years)
Short Term Success Each year we quickly fill up our available dates for school tours. We are a popular destination as an enjoyable educational experience for both students & teachers. We only have so many dates available each school year & unfortunately we end up turning classes away. We regularly serve between 1200 - 1500 each year through this program.
Long Term Success

Long-term success of the program is now being seen, as we have been conducting educational programming for approximately 12 years. Students who attended a school tour as an elementary student are now coming to volunteer with us as high school students. They remember how much they enjoyed the trip to our site as well as how much they learned while here. They enjoy giving back to a place that holds positive memories. In addition, we have many, many school teachers who reserve their school tour year after year after year, telling us that we are their "favorite field trip."


 

Program Success Monitoring

Teacher evaluations and feedback; students bringing their families to visit the Museum after they have been here for a school tour; repeat reservations for classes to experience the Museum's program
 

Program Success Examples See above
Description In collaboration with the Palmetto Historical Park, within which the Ag Museum is located, we offer numerous community events throughout the year. One of our goals through these events is to have new visitors discover us and see what we're all about. Through this exposure, folks come to gain an appreciation for local history and heritage and realize the value of agriculture in their past, present, and future. At current time we annually host March Heritage Festival, October Halloween Social, and December Christmas in the Park. In addition, we usually have at least one summer family event, have a hands-on exhibit at the annual County Fair, and host occasional adult and children's enrichment and education workshops.
Budget $8,500
Category
Program Linked to Organizational Strategy Yes
Population Served US
Short Term Success Success is determined by attendance and visitor feedback.
Long Term Success  Success is determined by attendance and visitor feedback. 
Program Success Monitoring Refer to above answer.
Program Success Examples

Repeat visitors, increased attendance by new visitors, frequent requests for notification of upcoming events, positive response and inquiries as a result of press releases, letters and emails received after events which compliment the event.


 

Description Family and business histories are important to our local heritage. We have many unheard stories here in Manatee County! The Historical Resources Department of the Clerk of Circuit Court has delegated this program to the Agricultural Museum & Palmetto Historical Park. If a community member has a Manatee County family member or friend who has interesting stories to tell about what our community was like & how it became what it is, we'd like to meet with them. If someone is familiar with a long-time business that has had a significant impact on our community, we want to meet with them too! We are putting an initial emphasis on agricultural & African American histories. We are looking for folks who can help in maintaining & celebrating this heritage by becoming a part of our Oral History Team & training them how to interview others. We have recording equipment which can be checked out & used for the interviews. Afterwards interviews are added to our archives in written & digital format.
Budget $1,200
Category Arts, Culture & Humanities, General/Other
Program Linked to Organizational Strategy Yes
Population Served Adults Blacks, African Heritage General/Unspecified
Short Term Success Participants will learn to utilize proper interviewing techniques and subsequently interview at least one local community member in order to add this interview on local history to our archives.
Long Term Success Additional historical information on Manatee County's agricultural heritage will be obtained for our archives and subsequently used for research & exhibits.
Program Success Monitoring Tracking attendance at the training opportunities & seeing how many individuals follow through and actually conduct interviews.
Program Success Examples This is a new program and a few interviews have been obtained but we hope for increased participation.
CEO/Executive Director
CEO/Executive Director Diane Ingram
CEO Term Start Dec 2001
CEO/Executive Director Email diane.ingram@manateeclerk.com
Experience

Diane Ingram was hired as the Agricultural Museum’s Coordinator in December 2001. She has since been promoted to the position of Museum Supervisor. Prior to working at the Museum, Ms. Ingram spent 10 years in not-for-profit work and administration. She oversaw much of the work which needed to be completed in order to open the Museum in March 2002. Since that time she has grown the Museum and its programs to a visitation totaling almost 19,000 people in 2016 and growing each year. Over the years she has written and administrated numerous grants received for exhibits, programming, artifact restoration and physical improvements to the building. Ms. Ingram is accountable to the Clerk of the Circuit Court as an employee of the Historical Resources Department. Ms. Ingram is also accountable to the Museum’s Board of Directors, a group of dedicated volunteers who meet regularly and in accordance with the Museum’s bylaws to conduct business and set policy.

Former CEOs/Executive Directors
NameTerm
Senior Staff
NameTitle
Melissa Dagenais Curator
Staff & Volunteer Statistics
Full Time Staff 2
Part Time Staff 1
Staff Retention Rate % 100
Professional Development Yes
Contractors 0
Volunteers 150
Management Reports to Board Yes
CEO/Executive Director Formal Evaluation Yes
Senior Management Formal Evaluation N/A
Non-Management Formal Evaluation Yes
Collaborations
The Manatee County Agricultural Museum partners with the Manatee County Clerk of Court’s Department of Historical Resources, the City of Palmetto, and the Palmetto Historical Commission & Palmetto Historical Park. The Clerk’s office provides a small operating budget which helps defray the costs of office, technology, exhibit & programming supplies & equipment maintenance, as well as pay the salaries of Museum staff. The City of Palmetto owns the building that the Museum leases & they cover the costs of electricity, water & lawn maintenance. The Palmetto Historical Commission & Palmetto Historical Park are located on the same city-owned property as the Museum & the bulk of our programming & special exhibits are planned & executed in collaboration with them. In addition, we are big believers in partnering with those in our community. Some examples of such collaborations in recent years include but are not  limited to: exhibits, programming & workshops with Palmetto Art Center, Florida Highwaymen's Association, Florida Suncoast Watercolor Society, & Tampa Bay Carnival Glass Club. We were honored to be a community partner with Patterson Foundation's Legacy of Valor campaign & executed several events/programs/exhibits as part of this collaboration. 
External Assessments and Accreditations
Assessment/AccreditationYear
Risk Management Provisions
Government Licenses
Organization Licensed by the Government No
Plans
Fundraising Plan No
Communication Plan No
Strategic Plan No
Strategic Plan Years
Strategic Plan Adopted 0
Management Succession Plan No
Continuity of Operations Plan No
Policies
Nondiscrimination Policy No
Whistle Blower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy Yes
Policies and Procedures No
Comments
Planning & Policies Comments by Organization The Governance Committee has begun working on policies.
Board Chair
Board Chair Mac Carraway
Company Affiliation Self-employed: financial, land-use and agribusiness consulting
Board Term Feb 2016 to Jan 2019
Board Chair Email mac@carrawayconsulting.com
Board Members
Board Members
NameAffiliation
Bobby Brouwer Brouwer's Flowers
Robin Bryant Magnolia Consulting, Inc.
Mac Carraway Self-employed, agriclutural consulting
Gene Glassburn Michael Glassburn, Jr., LLC - construction
John Hamilton Retired
Brian Jones Longino Ranch
Jason McKendree SMR Farms
Vicki Moore Moore 2 Design
Chris Quattlebaum Manasota Flooring
Cully Rowell Retired Cattle Rancher
Gail Somodi USDA/NRCS
Priscilla Trace Ellenton Nursery Growers
Carlos Ugarte Ugarte & Associates Architecture
Constituency Includes Client Representation Yes
Board Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 12
Hispanic/Latino 1
Native American/American Indian 0
Other 0 0
Board Gender
Male 9
Female 4
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 2
Board Orientation No
Number of Full Board Meetings Annually 6
Board Meeting Attendance % 56
Board Self-Evaluation No
Written Board Selection Criteria No
Board Conflict of Interest Policy Yes
% of Board Making Monetary Contributions 98
% of Board Making In-Kind Contributions 95
Standing Committees
Collections
Communications / Promotion / Publicity / Public Relations
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Nominating
Executive
Board Governance
Comments
Governance Comments by Organization The Ag Museum's Board of Directors recently established a Governance Committee, recognizing that we are in need of particular policies & procedures to tighten up our operations. This committee began meeting Summer 2016 and will continue to do so regularly. The Board is also in need of some training to help clarify their roles & responsibilities. We are currently in dialog with a non-profit leadership center with plans to arrange some training opportunities in the near future.
Fiscal Year Projections
Fiscal Year Start Month Oct
Fiscal Year Start Day 01
Fiscal Year Begins 2016
Fiscal Year End Month Sept
Fiscal Year End Day 30
Fiscal Year Ends 2017
Projected Revenue $48,000.00
Projected Expenses $44,000.00
Total Projected Revenue includes "in-kind" contributions/ donations No
Organization has Endowment No
Capital Campaign
Currently In a Capital Campaign No
Campaign Purpose
Campaign Goal
Campaign Dates 0 to 0
Amount Raised To Date 0 as of 0
Historical Financial Review
Expense Allocation
Fiscal Year201620152014
Program Expense$21,023$24,946$29,800
Administration Expense$7,708$986$21,640
Fundraising Expense$6,465$0$0
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses1.460.540.80
Program Expense/Total Expenses60%96%58%
Fundraising Expense/Contributed Revenue44%0%0%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$388,110$371,902$383,801
Current Assets$69,367$48,436$45,988
Long-Term Liabilities$0$0$0
Current Liabilities$0$0$0
Total Net Assets$388,110$371,902$383,801
Top Funding Sources
Fiscal Year201620152014
Top Funding Source & Dollar AmountProgram Service Revenue $33,508Fundraising $4,372Contributions, gifts, grants $24,683
Second Highest Funding Source & Dollar AmountContributions, gifts, grants $14,723Miscellaneous $3,795Foundation & Corporate Support $10,000
Third Highest Funding Source & Dollar AmountMembership Dues $3,000Contributions, gifts, grants $3,638Membership Dues $5,285
CEO/Executive Director Compensation $0 - $50,000
Tax Credits No
Solvency
Short Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities------
Long Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets0%0%0%
Financials Comments
Financial Comments by Organization The Manatee County Agricultural Museum has supporting partners in the Manatee County Clerk of Court’s Department of Historical Resources & the City of Palmetto. The Clerk’s Office provides a small operating budget which helps defray the costs of office, technology, exhibit & programming supplies & maintenance, as well as pay the salaries of Museum staff. The City of Palmetto owns the building that the Museum leases for $1 per year & they cover the costs of electricity, water & lawn maintenance. The specific income/expenditures which are covered through the Clerk and City of Palmetto budgets are not included in our projected income & expense projections. Those projections are specific to our non-profit funds. When the Museum has special projects that need funding or specific non-profit needs crop up, financial resources are sought through grants, foundations, donations & fundraising efforts on the part of the Board of Directors. If the financial resources are not found, then the projects/needs are put on hold until the resources are present. 
Financial Comments by Foundation Financial information taken from unaudited compilations.
Nonprofit Manatee County Agricultural Museum Inc
Address 1015 6th St. West
PALMETTO , FL 34220
Phone 941 721-2034

THE COMMUNITY FOUNDATION OF SARASOTA COUNTY, INC. IS A REGISTERED 501(C)(3) NON-PROFIT CORPORATION. A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE WITHIN THE STATE (1-800-HELP-FLA) OR FROM THE WEBSITE: WWW.FRESHFROMFLORIDA.COM. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE. ONE HUNDRED PERCENT (100%) OF EACH CONTRIBUTION IS RECEIVED BY THE COMMUNITY FOUNDATION OF SARASOTA COUNTY. REGISTRATION #SC-02471.