Sarasota Scullers Youth Rowing Program, Inc
125 BAYVIEW DR
OSPREY FL 34229-9570
Mission

Build strength.  Build character. Build friendships.  Change lives through competitive rowing. 

The Sarasota Scullers strive for excellence in our competitive rowing program that transforms the lives of middle and high school aged youth in Sarasota and Manatee counties by promoting fitness, health, teamwork and good sportsmanship, as well as high moral and civic standards. In a supportive and nurturing climate, the Sarasota Scullers family seeks to develop a diverse group of scholar-athletes regardless of athletic experience or fitness level. We endeavor to foster a spirit of respect and care for our pristine waterways and local coastal environment in our community youth.

Leadership
CEO/Executive Director No Executive Director
Board Chair Seth Koplin
Board Chair Affiliation Sarasota Wholesale Tile Supply
General Info
Organization DBA
DBA
SRC
SSYRP
diversity rowing
Sarasota Sculles Masters
Tax Exempt Status Public Supported Charity
Incorporation Year 1992
State Charitable Solicitations Permit Yes June 2018
State Registration Yes May 2018
Financial Summary
 
 
Projected Revenue $243,099.00
Projected Expenses $238,852.00
IRS Letter of Determination
Scullers Letter of DeterminationView
Other Documents
Participant Safety Manual (Safe Sport)View
Impact Statement

Accomplishments

· Collaborated with Sarasota County on a public/private initiative to enhance rowing infrastructure at Historic Blackburn Point Park with enhancements such as a ramp for handicap accessibility for the adaptive rowing program, a floating dock, public restroom facilities and secure boat storage for visiting teams. Additionally, we completed a license agreement with the County and developed plans for boatyard renovations.

· Launched a three year capital plan and successfully implemented the first year of the plan with the purchase of seven new and refurbished boats, new oars, and three new launches for an investment of $76,000.  We are nearing completion of our second year of the plan to redesign the infrastructure of our middle school program to meet the physical development needs of this age group and to enlarge and renovate our boatyard.  

· Hosted community and school outreach programs and awarded scholarship for nearly 20% of all tuition costs.

· Achieved placement for our scholar athletes who will be rowing in collegiate programs such as Harvard, Tufts, US Military Academy, and others.

· Earned medals at the State and Regional level and received international recognition with a Sculler representing the USA at the 2014 World Junior Rowing Championships.

Goals

· Expand our diversity outreach program, building upon our synergistic relationship with the Sarasota YMCA for community outreach programs to reach disadvantaged and at-risk youth and programs to enhance the physical fitness of our rowers.

· Develop innovative solutions to transportation hurdles faced from bringing rowers from a large geographic area to practice in Osprey. 

· Hire an Executive Director to implement the strategic goals of the organization.

· Develop the expertise and depth of our Board of Directors, including members from the Community and an Advisory Board. 

· Implement new fundraising initiatives currently being developed to fund the final phase of our capital plan for boatyard upgrades and additional fleet purchases.



Needs Statement

· Funding to expand our diversity outreach program and increase the number of scholarship awards to youth from socioeconomic and minority households. We would like to exceed our current percentage (20%) of tuition funded by scholarships.

· Funds to provide transportation solutions for rowers from working families and/or those who cannot afford transportation to get to practice. 

· Funds to hire an Executive Director.

· Funding to renovate/update or current clubhouse at 125 Bayview Dr in Osprey. Or a possible relocation 

· Funds to upgrade the racing shell fleet for our high school program and purchase an additional safety launch and motor.  
Background Statement
The Sarasota Scullers have been winning loyalty since 1991. A group of about 100 students came out to Riverview High School in that spring of that year to hear about an idea to form a youth rowing club. Some of them started rowing immediately and on July 13, 1991, a small group of students traveled to Tampa where they competed in their first regatta, the Sunshine Games, as the Sarasota Scullers since Riverview High School had yet to commit a sponsor for the team. They brought home two gold medals. Thus began a tradition of commitment and excellence, with the team practicing twice a day, six days a week, working hard to catch up and perfect the skills necessary to compete successfully in the upcoming season.
 
The team originally raced as Riverview High School with the Sarasota Scullers Youth Rowing Program created as an umbrella organization in order to raise the funds to purchase the equipment as well as to permit rowing to expand into the other area schools.
 
After just four years, the Scullers had introduced rowing to over 1000 students in Sarasota county and began the first summer program to introduce rowing to 7th and 8th graders. The club traveled to Atlanta, Boston, Cincinnati, Charleston, Philadelphia, England, San Diego as well as many cities right here in Florida.
 
In 2010 the Scullers were ranked #1 in the state of Florida and brought home the first medal for Sarasota County from the Junior National Championships. And, in both 2011 and 2012, the club once again earned medals at the National Championships.
 
A combination of academic and athletic achievements, along with a commitment to community service, contribute to higher recruitment interest from the top colleges and universities. Many rowers have been awarded scholarships and improved their options to get into their college of choice, including the top Ivy League schools.
 
Celebrating our 25th anniversary this year, the Sarasota Scullers Youth Rowing Program maintains much of its original purpose: To strive for excellence in our competitive rowing program and transform lives of middle and high school aged youth by promoting fitness, health, teamwork and good sportsmanship, as well as high moral and civic standards.  In a supportive and nurturing climate, the Sarasota Scullers family seeks to develop a diverse group of scholar-athletes regardless of athletic experience or fitness level.  We endeavor to foster a spirit of respect and care for our pristine waterways and local coastal environment in our community youth.
Areas Served
Areas Served
Area
FL- Manatee
FL- Sarasota
FL
Areas Served Comments Our program serve youth from all regions of Sarasota County and south Manatee County with 20 schools represented in our membership.
Service Categories
Primary Org Type Youth Development
Secondary Org Type Recreation & Sports
Tertiary Org Type Recreation & Sports
Statement from the Board Chair/Board President

Sarasota Scullers is a non-profit organization, whose focus is youth development through the collaboration of competitive rowing, team building and life balance. Our members range from sixth grade through high school and include boys and girls at each of these levels. At all times, we encourage and present opportunities for youth to be actively involved in academics, athletics and community service through a synergistic approach to their growth and development as a complement to their family. As an organization, we espouse the concept of “One Team, One Family”.

 

From the perspective of competitive athletics through the sport of rowing, Sarasota Scullers is the oldest continuous rowing club in Sarasota County. Established in 1991, our rowers have enjoyed exceptional athletic results on both the State and National level. We are the first Sarasota County rowing club to win the Florida State Championship as a team and have had medalists in the National Championships for the past three years (2010-2012). Our competitive season runs from August through May, during which time, practice is held after school during the week and competition is held on weekends, as scheduled.

 

We are committed to diversity and inclusion. We have experienced exceptional growth over the past two years as competitive rowing has increased in popularity and participation. This growth has increased the size of our team to over 100 young people, who participate at all levels. We offer a financial need based scholarship to those youth who qualify for assistance. We strongly believe that any young person with an interest should be afforded the opportunity to row and grow through his/her participation with Sarasota Scullers.

 

Our members are equally committed to community service and life balance. We require our members to demonstrate their academic progress on a quarterly basis and to participate in giving back to the community through volunteer efforts of their own or those directly encouraged or sponsored by Sarasota Scullers. In addition, we offer Summer Camp programs to the youth of Sarasota County to both encourage interest in the sport of rowing and provide a wholesome environment for youth from sixth through twelfth grade to experience an atmosphere of team building, collaboration and fitness in a venue that is both challenging and enjoyable.

 

Sarasota Scullers is largely a volunteer organization. In addition to our coaching staff and administrative management, we depend upon the voluntary participation of parents and guardians to perform most of the duties required to support the team. As our team has expanded, we have urgent needs to expand the coaching staff in order to continue to provide both a safe and focused environment for our members. In addition, we need to purchase equipment such as rowing shells, launches and motors to provide the required equipment to our members and coaches to continue the mission of our club.

 

Sarasota Scullers prides itself on providing an environment of “One Team, One Family”. We are committed to inclusion and the concepts of teamwork, collaboration and youth development through the pursuit of common goals.
Programs
Description

Athletes in our fall and spring middle school program master the basics of technique and rowing safely in a fun environment that promotes fitness. A cap of 60 middle school youth ensures a low rower-to-coach ratio for a safe and meaningful experience for training and regatta competitions.  Our program incorporates research findings related to the physical development of this age group with emphasis placed on smaller sculling boats.

 
Our high school program offers competitive rowing with Novice youth learning the fundamentals of rowing and Varsity rowers developing advanced technical skills. Discipline, teamwork, and leadership are learned along with goal setting, time management and college planning. Practice consists of training in sweep and sculling rowing shells at Blackburn Point Park and land training at our clubhouse in Osprey. We participate in fall head races at venues in Florida and Tennessee. The spring sprint season includes State, Regional and National regattas.
Budget $193,000
Category Youth Development, General/Other Youth Development, General/Other
Program Linked to Organizational Strategy Yes
Population Served Adolescents Only (13-19 years) Children Only (5 - 14 years) At-Risk Populations
Short Term Success

Various quantifiable measures of our team's short term success include medals won, national and international recognition of our rowers and college admittances. As a team we also define success by increased accessibility and strive to grow economic diversity and minority representation by 25% through increased scholarship awards.

However, the most important measures are the improvements made by individual rowers achieving their defined goals through individual goal-setting sessions with coaches. We strive for increased fitness and wellness through 0% incidence of unhealthy weight loss or serious injury and 100% active participation among rowers with pre-existing medical conditions (e.g., asthma, diabetes, allergies, ADD, Aspergers).

A low rower to coach ratio is a measurable indicator of our coaches' ability to develop rowers physically, mentally and emotionally.

 

Long Term Success

Our long term success can be judged by both quantifiable by outward measures and non-quantifiable outcomes.  The Sarasota Scullers brought to Sarasota County the first national medal home as well as the first State Championship.  Additionally our team has been represented at the Junior World Rowing Championship and on the podium at a world indoor rowing competition.  Rowing has played a major role in securing our athletes entry into prestigious colleges.  Other quantifiable measures include increased accessibility to our program for socioeconomically challenged and minority youth. 

Non-quantifiable outcomes likewise contribute the team loyalty the Sarasota Scullers have earned since 1991. The development of character traits such as discipline, teamwork and leadership and life skills such as goal setting and time management has been achieved by hundreds of athletes for over two decades.  Increased accessibility of our program to a diverse socioeconomic group is an important measure of success against our stated mission. 

Program Success Monitoring

Program success is monitored by coaches and the Board of Directors based on the following metrics: 

Increased Accessibility - (i) scholarship reports (number of full and partial scholarships); and (ii) monthly recruiting/retention reports (number of new and continuing Summer, Middle School, Novice, and Varsity rowers) and (iii) number of outreach programs and results of outreach programs to increase team diversity.  

Increased Fitness/Wellness - assessed through personal goal setting initiatives with rowers, coaches, and/or parents.

Heightened Values and Academics - (i) quarterly report card reviews, and (ii) rowers’ adherence to Sarasota Scullers conduct policies (rower behavior, drug or alcohol use, bullying or harassment, and social media use).

Financial Viability - Measured through monthly P&L Reports and Balance Sheets to ensure sufficient: (i) financial reserves for unanticipated expenses, (ii) funding of capital plan to maintain/upgrade rowing infrastructure, and (iii) scholarship funds.
Program Success Examples

Daniel began rowing at the age of 14, seven years after he had been diagnosed with type 1 diabetes and at a point, by this own admission, he was experiencing burnout from living with a chronic disease.  Rowing gave him a reason to manage his disease and to develop leadership as a team captain.  He found a role model in Chris Jarvis, an Olympic gold-medal rower with type 1 diabetes, and plans to continue rowing at the collegiate level. 

Encouraged by a friend to try the Sarasota Scullers, Andy replaced an inactive lifestyle with rowing and quickly developed a passion for the sport. Two years after joining the team, Andy was selected to represent the US at the 2014 World Junior Rowing Championship. He recently placed 3rd at the CRASH B World Indoor Rowing Championship. Rowing is opening up numerous college possibilities for Andy.

Description

Our summer camps serve middle and high school youth of various levels of skills and experience in three 2-week camps. The learn to row sessions, divided into middle school and high school groups, create a fun atmosphere to learn a new sport. Experienced rowers hone their skills and fitness levels in the intermediate sessions. The same low rower to coach ratios we emphasize in regular season are maintained in summer camps. Paid coaches are supported by alumni and Varsity volunteer counselors. Our partnership with the YMCA provides opportunities for disadvantaged and at-risk youth to experience rowing.

Additionally, we conduct a high performance camp for elite rowers who want to progress to the next level. This camp consists of twice a day practices including a morning training row and an afternoon of video review and strength training. The camp culminates with participation at the Independence Day Regatta in Philadelphia to give rowers experience at a national level.

Budget $30,000
Category Youth Development, General/Other Youth Development, General/Other
Program Linked to Organizational Strategy Yes
Population Served Adolescents Only (13-19 years) Children Only (5 - 14 years) At-Risk Populations
Short Term Success

One purpose of summer camps is to introduce new youth to the fundamentals of rowing in a fun and encouraging environment.  One measure of success is the recruitment of campers into the regular season program in the fall.  The level of participation by our current rowers working to improve their technique or as volunteer counselors is another measure of success.  Additionally, the increased accessibility of disadvantaged and at-risk youth in summer camps, as well as these youth converting to rowers in the regular season, is another measure of success.  

 

Long Term Success

The long term success of our summer camps can be measured in both growth of the team through recruitment and retention, the increase in participation by more disadvantaged and at-risk youth, and by metrics of team and individual success mentioned in regards to the Youth Rowing Program.  The Sarasota Scullers continues to be one of the most successful teams in the State. 

 

Program Success Monitoring

The program's success is monitored by both the coaches and the Board of Directors with metrics similar to those of our regular season program.

Program Success Examples Our successful summer camp  programs continue to reach youth from a variety of socioeconomic groups and a range of athletic skills,  Our first high performance camp held in the summer of 2014 was both well attended and well received.  
Description

Sarasota Scullers is a competitive rowing program whose mission is to promote physical, mental and social wellness in youth. We understand that rowing is an expensive sport and strive to remove the financial barriers to participation by providing scholarships to the fullest extent possible. As a condition of our license agreement with Sarasota County, the Sarasota Scullers have committed to provide a minimum of three community outreach programs including programs designed to expose disadvantaged and at-risk youth to the sport. Our Scholarship Committee awards confidential scholarships to those with demonstrated need and seeks funds to support this goal. Scholarship families are expected to contribute through volunteering and/or fundraising if circumstances allow.

Budget $30,000
Category Youth Development, General/Other Youth Development, General/Other
Program Linked to Organizational Strategy Yes
Population Served Adolescents Only (13-19 years) Children Only (5 - 14 years) At-Risk Populations
Short Term Success

Nearly 20% of our current year tuition is covered primarily by scholarships and, to a lesser extent, discounts given to siblings.  Our Scholarship fund received a large contribution from an anonymous donor last year to boost our outreach in this area.  We are developing a collaboration with the YMCA for an outreach program to increase accessibility to minority and those in the lower socioeconomic level.    


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Long Term Success

Our long history of awarding scholarships have given many athletes a chance to participate in a life-changing sport and who, in return, have contributed to our team's success.    


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Program Success Monitoring

The program's success is monitored by the Scholarship Committee and the Board of Directors.

 

Program Success Examples

Two siblings whose mother passed away last year were given scholarships to continue rowing.  Our long standing motto of "One team.  One family" was lived out in providing emotional, logistical and financial support to the family. 

A substantial scholarship was awarded to the child of a single mother. The high school rower had never participated in a sport and feel in love with rowing through a free "learn to row" outreach program. The mother and child continue to contribute through volunteer and fundraising efforts.

CEO/Executive Director
CEO/Executive Director No Executive Director
CEO Term Start 0
CEO/Executive Director Email office@sarasotascullers.org
Former CEOs/Executive Directors
NameTerm
Senior Staff
NameTitle
Laura Corbett-Brown Head Coach
Randy Higel Director of Rowing
Eric Post Assistant Coach
Staff & Volunteer Statistics
Full Time Staff 2
Part Time Staff 3
Staff Retention Rate % 100
Professional Development Yes
Contractors 0
Volunteers 50
Management Reports to Board Yes
CEO/Executive Director Formal Evaluation N/A
Senior Management Formal Evaluation N/A
Non-Management Formal Evaluation Yes
Collaborations

·        County - obligation of license agreement to provide a minimum of 3 outreach programs; ambassadors for visiting teams

· YMCA - partnering with Sarasota YMCA Youth and Family Services to encourage sportsmanship, self-improvement and team building to disadvantaged youth through our collaboration (special programming)

 ·Partnership with St. Stephens Episcopal School to provide rowing education.

· In the spirit of multi-generational rowing we have formed an umbrella organization, Sarasota Community Rowing Association, with Sarasota County Rowing Club (SCRC) which includes the Sarasota Adaptive Rowing Program (SARP). Areas of collaboration include boatyard renovations, fundraising, regatta participation, and to a limited extent, operations.

External Assessments and Accreditations
Assessment/AccreditationYear
Awards & Recognition
Award/RecognitionOrganizationYear
National Champions in Men's 2-2011
State Champions Girls Lwt4+2010
Risk Management Provisions
Government Licenses
Organization Licensed by the Government No
Plans
Fundraising Plan Yes
Communication Plan No
Strategic Plan No
Strategic Plan Years 5
Strategic Plan Adopted Sept 2017
Management Succession Plan No
Continuity of Operations Plan No
Policies
Nondiscrimination Policy Yes
Whistle Blower Policy No
Document Destruction Policy Yes
Directors and Officers Insurance Policy No
Policies and Procedures Yes
Comments
Management Comments by Organization Without an Executive Director, running a nonprofit with part-time staff, a volunteer board, and volunteers assisting with operations is a challenge. However, having a small team leads to a tight knit team willing to collaborate and creatively problem solve to get the job done.
Multi-Media Comments by Organization
Our First Annual Million Meter Day Fundraiser was a huge success. We raised over $20,000 to help us purchase five new ergs, three new boats and oars.
Link to You Tube video: http://youtu.be/eiISPFIT1qg 
Other Documents
Other Document 2
Rower Handbook
Board Chair
Board Chair Seth Koplin
Company Affiliation Sarasota Wholesale Tile Supply
Board Term May 2017 to June 2018
Board Chair Email SethMKoplin@gmail.com
Board Members
Board Members
NameAffiliation
Dawn Beiler Sarasota County Schools
Graeme Brown Cisco
Seth Koplin Wholesale Tile Supply
Tom Lingle Oakmark Advisors
Julie Naidel R.N.Sarasota Memorial Hospital
Robert Pere Darden Restaurants
Charles Simpson Community Volunteer
Craig Steinhoff CPAHill, Barth, & King, LLC
Chris Stewart Tervis Tumbler
Dr Danielle Tanaka Sarasota County Schools
Karen Wiegandt Total Care Physical Therapy
Constituency Includes Client Representation Yes
Board Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 11
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Gender
Male 7
Female 4
Unspecified 0
Governance
Board Term Lengths 2
Board Term Limits 3
Board Orientation Yes
Number of Full Board Meetings Annually 11
Board Meeting Attendance % 89
Board Self-Evaluation Yes
Written Board Selection Criteria Yes
Board Conflict of Interest Policy Yes
% of Board Making Monetary Contributions 100
% of Board Making In-Kind Contributions 100
Standing Committees
Academic Affairs
Communications / Promotion / Publicity / Public Relations
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Finance
Human Resources / Personnel
Fiscal Affairs
Scholarship
Marketing
Program / Program Planning
Comments
Governance Comments by Organization One of our challenges is we have a working board which means there are fluctuating demands on their time. Our opportunities lie in the diversity of our members, who are engaged in introducing the sport to members of their community who might not consider rowing. A variety of career fields are represented in our board. The members are passionate about sustaining the organization.
Fiscal Year Projections
Fiscal Year Begins 2017
Fiscal Year Ends 2018
Projected Revenue $243,099.00
Projected Expenses $238,852.00
Total Projected Revenue includes "in-kind" contributions/ donations No
Organization has Endowment Yes
Endowment Value $34,429.00
Endowment Spending Policy Percentage
Endowment Spending Policy % 5
Capital Campaign
Currently In a Capital Campaign Yes
Anticipate Campaign within 5 years? Yes
Campaign Purpose (a) Purchase new racing shells and oars (b) Fund continued renovations of boatyard at Historic Blackburn Point Park (c) purchase new safety launches and motors
Campaign Goal $250,000.00
Campaign Dates Aug 2013 to July 2017
Amount Raised To Date 219000 as of May 2016
IRS Form 990s
Audit/Financial Documents
Historical Financial Review
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201620152014
Foundation and
Corporation Contributions
$0$0$0
Government Contributions$0$0$0
Federal$0$0$0
State$0$0$0
Local$0$0$0
Unspecified$0$0$0
Individual Contributions$39,526$58,811$48,980
$0$0$0
$26,066$38,140$103,313
Investment Income, Net of Losses$165$160$170
Membership Dues$218,443$224,774$91,917
Special Events$23,892$27,250$56,152
Revenue In-Kind$0$0$0
Other$1,087$0$0
Expense Allocation
Fiscal Year201620152014
Program Expense$334,012$239,463$338,895
Administration Expense$14,817$7,986$3,589
Fundraising Expense$0$0$0
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses0.891.410.88
Program Expense/Total Expenses96%97%99%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$410,364$370,253$336,931
Current Assets$73,191$35,685$45,022
Long-Term Liabilities$127,095$52,036$10,363
Current Liabilities$6,262$1,560$111,597
Total Net Assets$277,007$316,657$214,971
Top Funding Sources
Fiscal Year201620152014
Top Funding Source & Dollar AmountMembership Dues $218,443Membership Dues $224,774Regattas $99,813
Second Highest Funding Source & Dollar AmountContributions, gifts, grants $39,526Contributions, gifts, grants $58,811Membership Dues $91,917
Third Highest Funding Source & Dollar AmountFundraising $23,892Fundraising $27,250Fundraising $56,152
CEO/Executive Director Compensation
Tax Credits No
Solvency
Short Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities11.6922.880.40
Long Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets31%14%3%
Financials Comments
Financial Comments by Organization The financial loss reported for fiscal year ending July 2014 is not an operational loss, but due to the timing of receipts with a substantial amount of tuition recognized at the end of the prior fiscal year.
Financial Comments by Foundation Financial information taken from IRS Form 990.  Individual contributions include foundation and corporate support.
Nonprofit Sarasota Scullers Youth Rowing Program, Inc
Address 125 BAYVIEW DR
OSPREY , FL 34429 9570
Phone 941 966-2244

THE COMMUNITY FOUNDATION OF SARASOTA COUNTY, INC. IS A REGISTERED 501(C)(3) NON-PROFIT CORPORATION. A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE WITHIN THE STATE (1-800-HELP-FLA) OR FROM THE WEBSITE: WWW.FRESHFROMFLORIDA.COM. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE. ONE HUNDRED PERCENT (100%) OF EACH CONTRIBUTION IS RECEIVED BY THE COMMUNITY FOUNDATION OF SARASOTA COUNTY. REGISTRATION #SC-02471.