Laurel Civic Association Inc.
509 Collins Rd.
Laurel FL 34272
Mission
Laurel Civic Association is a community-based organization that shapes the foundations for successful lives for people of all ages in Sarasota County through education, life development skills, personal empowerment, community awareness, and opportunities for growth that lead to self-sufficiency.
Leadership
CEO/Executive Director Sandra Terry
Board Chair Suzanne Barksdale
Board Chair Affiliation Tidewell Hospice
General Info
Tax Exempt Status Public Supported Charity
Incorporation Year 1991
Awarded competitive grant from Community Foundation in the last 5 years? Yes
State Charitable Solicitations Permit Yes Dec 2017
State Registration Yes Dec 2017
IRS Letter of Determination
View
Financial Summary
 
 
Projected Revenue $332,480.00
Projected Expenses $300,613.00
Impact Statement

Our adult program served 45 people who are homeless and 775 at risk of homelessness through assistance with utilities and other services that help unhoused people find permanent homes or stay in their homes; USDA food distribution served 1,341 families with food; 115 families received benefits through our ACCESS program; helped another 219 with SCAT Liberty passes; 72 families assisted through Season of Sharing donations and 153 through our LIHEAP assistance. 

Empowering Youth served 500 children and youth. Provided hot meals afterschool to 80 children per day; Assisted more than 100 children in our after-school program; 100 children participate in our Earning by Learning reading program and  93% maintained or increased their grade-level reading scores.; In Teen Empowerment, 13 of 40 youth found employment. They leave this program with increased knowledge of college readiness, financial literacy, how to get and keep a job, and personal relationships.

Goals: (1) continue to meet or exceeding all outcomes measured; (2) communicate our story better (3) bring in and keep more donors (4) expand and diversify our board.

 

 

 

 

Needs Statement

1)     Program Support in amounts from $1000 to $5000. $1000 donation will pay for:

               Scholarships for low income student in school year educational  programs

               One month transportation for 77 children from school to our program daily

               Two teens to attend 7 week, day long summer educational and empowerment program

               Food for two months for Kid’s Café meals – 1200+ meals

               New books for our Summer Reading Program

               Supplies for one month for all programs

 

2)     Organization and Staff support needs range from $1000 to $30,000.

                Background checks for volunteers working with children-$1000

                Supplies for a year $7000

                Support staff for the organization $5000 a month

3)     General Operating Support – Increase individual Gifts - $200,000

Background Statement

Laurel Civic Association has grown to become an active and dedicated non-profit organization having an impact on a wide range of neighborhood issues throughout Sarasota County. The cornerstone and foundation of the organization has always been to make life better for the disenfranchised through education and support. Even though we began with a small group of concerned neighbors in 1969 whose main purpose was to bring street lighting to a little close-knit and largely African-American community, time and our inherent caring for others has taught us, as well as others, that needs have no boundaries. Laurel Civic Association’s community development activities transformed a small neighborhood organization into a non-profit that brought unimaginable changes to Laurel and beyond. We have succeeded in developing needed programs that serve not only the entire family and the Laurel/Nokomis area, but also are a magnet for clients from the southernmost part of Sarasota County to the northernmost part. With the backing of more than 300 active volunteers, donations, and grants, Laurel Civic Association provides programs designed to ensure graduation from high school, improve living conditions, decrease hunger, improve health, and provide access to decent affordable housing. Laurel Civic Association has been a catalyst for positive change through community development activities that have brought a series of neighborhood improvements that go far beyond the original goals. After bringing in more than $15 million for infrastructure such as paved streets, water lines, sidewalks, a community center in an expanded park, and new and rehabilitated housing, the physical foundation is well on its way. 

 Along with those achievements, we will continue to support our clients with programs that positively affect the social and economic problems that flow down through the generations of disenfranchised families. Our educational and social supports for adults and children teach skills leading to self-sufficiency for all. The results show in the prevention of school dropouts, secured employment, parental mentoring, decreased hunger, elderly staying in their homes longer, and safe supervised activities after school and in the summer. These programs build solid foundations for successful lives. You can be the difference in the continuing success of these critically needed programs by making a financial contribution, volunteering your time, and/or spreading the word about what we do.

Areas Served
Areas Served
Area
FL- Sarasota
Areas Served Comments
Our main area of service is South Sarasota County (Laurel, Nokomis, Osprey, Venice, North Port, Englewood).  Some of our adult and children's activities draw clients from the entire county. 
Service Categories
Primary Org Type Youth Development
Secondary Org Type Human Services
Tertiary Org Type Education
Statement from the Board Chair/Board President

The simple answer to the question of why I choose to donate my time to Laurel Civic Association is the leadership and the programs. This organization  has grown and thrived for the last 48 years. In the last 29 years,  Sandra Terry has been a drum major for change in Sarasota County through Laurel Civic. As a volunteer from 1988 to 1999, her passion has inspired others to volunteer their time to a very worthy organization. After joining the group and taking it from a community group established in 1969 to a 501(c)(3) nonprofit agency in 1989 she inspired others to see the unmet needs that she witnessed and to support the organization. 

         Sandra’s real-life experiences, coupled with a genuine concern for the quality of life for this unique community and Sarasota County, support success in neighborhood revitalization while at the same time providing activities and services for at-risk and low-income families.

She has enhanced her learning by serving on countywide boards, attending nonprofit leadership training courses since the 1980s, and learning from and networking with established community leaders. As a tireless fundraiser, she explores all opportunities to support and enhance the agency including grant writing, fundraising campaigns and hands-on projects. 

         The strength and flexibility Sandra exhibits in her ability to work with very diverse ethnic and economic groups of citizens allows her to collaborate with local government, organizations, businesses, the community, and the school system to ensure that the needs of the entire area, and the county, are met.

         The second reason I devote my time is the amazing impact Laurel Civic Association has on children, teens, families, and older adults. Some of the statistics are mind-boggling. Since 2003, there have been no teen pregnancies among participants. Since 2005, almost 98% of children and youth advanced to the next grade on time. Reading, math, and language skills are on the rise for all grade levels. More than 1,400 families receive food through Laurel Civic each year. More than 500 families at risk of homelessness receive services each year. What amazing things a small organization can do.

         But the demand for our unique and effective services continues to grow as the economic downturn continues to have more negative consequences for low-income individuals and families than for other economic groups. My dedication to this organization is and has been to help take it to the next level of an enhanced staff for fundraising to bring in more and regular donations, to enhance our board both in numbers and diversity of backgrounds. This organization continues to improve lives and make dreams come true for the most disenfranchised citizens of Sarasota County and inspire others like myself to join in and support this worthwhile organization.

Statement from the CEO/Executive Director

We have been nurturing, feeding and supporting disenfranchised families and children for almost 50 years.  All of our clients come to us voluntarily. When children come in at kindergarten or sometimes earlier, they tend to stay until graduation from high school, and keep in contact well into college and successful lives.

      Our educational programs and summer programs have been well ahead of some other better funded agencies. Our early situation gave us no choice but to respond to the needs of a neglected community and all the children who lived in Laurel/Nokomis area.

      Adults in our community, more than 1,500 each year, have their special needs, too. Time has redefined the “needy” family. In addition to financial assistance, today’s families also need social, academic and nutritional help. Basic needs include shelter, decent housing, health services and food. People think that we serve a very small community. That isn’t true. We are physically located in a small community, but we serve and attract participants from all areas of Sarasota County who come to us because they know that they will get the help they need. There is no “wrong door” at Laurel Civic. You enter our building and you have come to the right place. If we don’t have the assistance you need, we know who does. We don’t just give you a number to call, we call it for you and get the commitment in person that you will get the help you need. I encourage you to drop in at any time to see our after school programs. You can meet the many children who get their most nutritious meal of the day here at our center and who, while being fed physically, are also being fed and nurtured socially and emotionally. They would love to meet you to thank you for helping them make strides toward a brighter future.

       A challenge for us is to expand our donor base by informing a wider reach of people who know we are here, what we do, and that we are a 501(c)(3) organization and all donations are tax deductible. We have to meet all the requirements that this designation entails, just like the big organizations, and that is costly.

       We are working on expanding our board and securing a development position and/or funding stream that will allow us to do the important work we do well into the future. We haven’t and probably never will serve a population that can pay to support our programs, so fundraising will always be with us. We need your support and would be grateful for any time or monetary gift that will help us continue our impactful work.

 

 

Programs
Description

By concentrating on the whole child our innovative afterschool program has 137 K-12 students enrolled. Program is Monday through Thursday right after school until 6 pm. Children are transported from school on a bus contracted and paid for by Laurel Civic Association. Students are fed a meal in our Kid’s Cafe before continuing into our positive learning environment. Communication is direct and daily with teachers, and parents in order to complete the circle of communication. We take a proactive approach to teaching conflict resolution skills that lead to the strong positive relationships our youth enjoy. Students are introduced to life-changing skills that include improved social skills, the arts, increased academic performance, and improved attitudes toward learning. Meeting our outcomes, youth participants transition successfully from childhood to adulthood. Also included are summer activities: Teen Empowerment and Earning By Learning reading program.


Budget $300,000
Category Youth Development, General/Other
Program Linked to Organizational Strategy Yes
Population Served K-12 (5-19 years) Children and Youth (0 - 19 years) At-Risk Populations
Short Term Success
All clients will pass sucessfully to the next grade and be on grade level.All clients enrolled will remain in positive activities and continue to make positive decisions and life choices.
Long Term Success
All clients will always have a safe and positive place to be after school. All clients will have access up to date technology in order stay on a level playing field with their peers. All clients will read on grade level.  All clients will be on grade level in math. All clients will maintain proper attendance in school. All clients will continue to make positive choices. All clients will become lifelong learners. All clients will demonstrate positive self-esteem. Participating youth become independent in activities of daily living. All clients will be involved in community volunteerism. All clients will succeed in high graduation and become self-sufficient adults and find employment or pursue post secondary education. 
Program Success Monitoring

We are in direct contact with teachers and parents on a daily basis. We communicate so that we know if something is not working for a specific child. Report cards are the tool we use to measure and track the success and progress of each student. Satisfaction surveys are also done with the parents and the students.


Program Success Examples
Our program has come full circle since 1992 with our last 4 year old in her third year of college. We now have a completly new group of students. We have had numerous college graduates.This program has grown from having 21 African-American and mixed race students who were falling through the cracks to 137 students of all ethnic backgrounds who participate in every part of the educational, artistic, and technology activities that make up a school day.

We have brought the students we serve from
having a six year drought of not having even one African-American male graduate high school, to having our students not only graduate from high school, but to
go on to college and graduate from college. In 2012, our students are inspired, involved, smart, appreciative of the safe environment that is there every day, and still in need of our help and support in order become self-sufficient
adults. 

 

Description

Our adult program serves the disenfranchised and needy through community development, advocacy and access to needed services, including food and healthcare. In addition to financial assistance for basic needs, today’s families also need social, academic and nutritional help. Adults learn self-sufficiency through our educational and social supports. Results can be measured in secured employment, parental mentoring, decreased hunger, elderly staying in their homes longer, and safe, drug-free social activities. These programs build solid foundations for successful lives. Our goal is to help individuals and families before they are in crisis. The target population is low-income to moderate-income adults in need of advocacy and educational, financial, and social services, especially food and referral services. Because LCA is community based, we see the evidence each day of the need for these services and we respond quickly to these demonstrated needs.

Budget $150,000
Category Human Services, General/Other Family-Based Services
Program Linked to Organizational Strategy Yes
Population Served Adults Families At-Risk Populations
Short Term Success

100% of participants are offered preventive health services.

100% of participants receive sufficient food for themselves/their families.
 
100% of older adult participants receive assistance with utility payments. 
Long Term Success Empowerment to achieve self sufficiency. Adults learn self-sufficiency through our educational and social support. Results can be measured in secured employment, parental mentoring, decreased hunger, elderly staying in their homes longer, and safe, drug-free social activities. These programs build solid foundations for successful lives. 
Program Success Monitoring Program success is monitored through surveys at admission to the program and quarterly services throughout program participation.
Program Success Examples

Israel and his family have a Habitat house in the Laurel community. He was active in Laurel Civic Association’s youth programs through high school graduation. The adult program assisted Israel’s family and now, as an adult, Israel himself has received services and continues to volunteer with the youth program.  Laurel Civic Association referred Israel to CYD job training. He attended the CYD Job Fair in October with several friends.

He writes: “Since attending the job fair I have been contacted by AMC Theatersfor employment! I wanted to let you know that I am immensely grateful to you for both the job skills workshops and the job fair. I had been trying unsuccessfully to find a job for months and thanks to you guys I got the chance I'd been looking for. Let me know of any upcoming events and if there's any way that I could volunteer or help you guys in the future. Thanks a million, Israel”
Comments
Program Comments by Organization Laurel Civic Association has an enviable record of attracting volunteers and finding creative ways to continue programs even when the money isn’t there. At the same time, we are continually being asked to do more for more people and do more to be accountable to the public and to our funders. We are pulled in several directions and we need additional support, both from volunteers and from donors. There is no other organization that provides the services we do for the citizens we serve. There is no other organization in southern Sarasota County that provides such a broad range of services to all ages, from cradle to grave. In addition to needing more financial support and increased human resources, we need specialized help. We have been asked to formalize our program evaluation. We need independent professionals who can help us develop and implement the appropriate methodologies to accomplish this important goal. I invite you to call me to schedule a time to learn more about us. Once you do, you are going to want to be a part of this very special place. 
CEO/Executive Director
CEO/Executive Director Sandra Terry
CEO Term Start Oct 1998
CEO/Executive Director Email laurelcivic@aol.com
Experience
The Executive Director is starting her 28th  year as Executive Director: the first ten as a volunteer and the last eighteen as a full-time employee.This executive led the transition from the 1969 community group to a 501(c) 3 nonprofit agency in 1989. 
 
Her life experiences, coupled with a genuine concern for the quality of life for this unique community, supports success in neighborhood revitalization while at the same time providing activities and services for at-risk and low-income families.

She has enhanced her learning through serving on county-wide boards, attended nonprofit leadership training courses from the 80’s continuing to the present and has been mentored by established community leaders. She partners this agency with government, other organizations, local foundations and corporations.

As a tireless fundraiser, she explores all opportunities to support and enhance the agency including grant writing, fundraising campaigns and hands-on projects. She has secured more than 15 million dollars in infrastructure, housing, parks and parks improvements, and programs that enhance the lives of children and families in Sarasota County.

 The strength and flexibility Sandra exhibits in her ability to work with very diverse ethnic and economic groups of citizens allows her to collaborate with numerous volunteers, local government, organizations, businesses, the community, and the school system to assure that the needs of the entire area, and the county, are met.

Former CEOs/Executive Directors
NameTerm
Senior Staff
NameTitle
Mr. John Jefferson Empowering Youth Coordinator/Liaison
Mr. Benjamin Petro Adult Program Coordinator
Staff & Volunteer Statistics
Full Time Staff 3
Part Time Staff 3
Staff Retention Rate % 100
Professional Development Yes
Contractors 0
Volunteers 300
Management Reports to Board Yes
CEO/Executive Director Formal Evaluation Yes
Senior Management Formal Evaluation Yes
Non-Management Formal Evaluation Yes
Collaborations


All Faiths Food Bank- (Kid’s Café, USDA Food Distribution, SPROUT Truck)

 City of Sarasota’s Van Wezel Performing Arts Hall- Total Access Program

Clearpoint – Credit Workshops

Conservation Foundation of the Suncoast- Educational Field Trips

CROP Walk

  Florida Department of Children and Families-ACCESS  

Florida Department of Health in Sarasota- Sexual Risk Avoidance, Pregnancy Prevention, STD/HIV Education

 Interagency Agreement –School Board of Sarasota County - Laurel Nokomis School

 Mote Marine Aquarium – Summer STEM partnership

Nokomis and Osprey Post Offices- Letter Carriers Hunger Drive-

Planned Parenthood-Abstinence, Pregnancy, STD/HIV education

Salvation Army (Sarasota)-Coordination of CSBG services

Sarasota County (OHCD) – Social Service Case Management-CDBG

Sarasota County Area Transit- Liberty Pass Program

Sarasota County Parks and Recreation/Natural Resources- Space/ $10.00 a year.

 Sarasota Memorial Health Care System

School Board of Sarasota County Transportation Department

Subrecipient Agreement with Sarasota County for social service case management

Suncoast Partnerships to End Homelessness- HMIS

Many many churches, businesses, and groups

External Assessments and Accreditations
Assessment/AccreditationYear
Awards & Recognition
Award/RecognitionOrganizationYear
Recognition of Leadership ExcellenceHealth and Human Services Leadership Development Council’s2008
 New Community Center in Laurel named – SANDRA SIMS TERRY COMMUNITY CENTERSarasota County Commission1993
• Volunteer of the YearVolunteer Center South1992
Civic Beautification Special Award Venice Area Chamber of Commerce1993
Service to Mankind AwardWomen’s Sertoma of Venice1994
Alexis de Tocqueville Society AwardUnited Way of Sarasota County1994
 Crystal Heart AwardGulfcoast Girl Scout Council1994
 Olympic Torch BearerUnited Way of Sarasota County1996
 Community Based Big Sister of the YearBig Brothers Big Sisters of the Suncoast2001
 Lifetime Achievement AwardSarasota County Branch, NAACP2001
Cultural Diversity ScholarshipNational Trust for Historic Preservation Conference1993
Two Wooden Gavels, Silver GavelSarasota Herald Tribune1999
Gubernatorial Appointment for 2 four year terms• Florida Housing Finance Corporation Board2000
Boundary CrosserSCOPE 2013
Risk Management Provisions
Commercial General Liability
Automobile Insurance
Government Licenses
Organization Licensed by the Government No
Plans
Fundraising Plan No
Communication Plan No
Strategic Plan Yes
Strategic Plan Years 5
Strategic Plan Adopted Sept 2012
Management Succession Plan Yes
Continuity of Operations Plan No
Policies
Nondiscrimination Policy Yes
Whistle Blower Policy Yes
Document Destruction Policy Yes
Directors and Officers Insurance Policy Yes
Policies and Procedures Yes
Comments
Management Comments by Organization

We serve mainly southern Sarasota County and, although we are physically located in Laurel, most of the clients we serve—adults and children live in greater Sarasota County. We serve those in need whether it be through education, food, advocacy, financial support, housing or community improvements all over Sarasota County.

For an agency our size we offer a lot services needed by disenfranchised and working poor residents. We are working our Fundraising Plan while meeting the increasing needs of our clients.  We've taken this challenge because there is a need for our services.

We have expanded our board and are working on plans to find  a funding stream that will allow us to do the important work we do well into the future. We haven’t and probably never will serve a population that can pay to support our programs, so fundraising will always be with us. We need your support and would be grateful for any time or monetary gift that will help us continue our impactful work.

Other Documents
Other Document 2
Retention/Destruction Policy
Board Chair
Board Chair Suzanne Barksdale
Company Affiliation Tidewell Hospice
Board Term July 2013 to June 2017
Board Chair Email suzbarks@msn.com
Board Members
Board Members
NameAffiliation
Mrs. Suzanne Barksdale Tidewell Hospice
Rev. Willie James Beckom Community Volunteer
Ms. Bertha J. McCoy Retired
Mr. Robert L. Moore Retired
Mrs. Tish Scott Murphy Insignia Bank
Ms. Keran Olm-Stoelting Venice United Church of Christ
Ms. Terri Ramey Ramey Insurance
Mr. Fred Weaver Retired
Constituency Includes Client Representation Yes
Board Ethnicity
African American/Black 3
Asian American/Pacific Islander 0
Caucasian 5
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Gender
Male 3
Female 5
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 0
Board Orientation Yes
Number of Full Board Meetings Annually 8
Board Meeting Attendance % 92
Board Self-Evaluation Yes
Written Board Selection Criteria No
Board Conflict of Interest Policy Yes
% of Board Making Monetary Contributions 100
% of Board Making In-Kind Contributions 100
Standing Committees
Advisory Board / Advisory Council
Comments
Governance Comments by Organization Our board is recently expanded and we will be utilizing consultants and training to enhance the knowledge of a full governance board in order to move the organization ahead. 
Fiscal Year Projections
Fiscal Year Begins 2016
Fiscal Year Ends 2017
Projected Revenue $332,480.00
Projected Expenses $300,613.00
Total Projected Revenue includes "in-kind" contributions/ donations No
Organization has Endowment No
Endowment Spending Policy N/A
Capital Campaign
In a Capital Campaign No
Campaign Purpose
Campaign Goal
Campaign Dates 0 to 0
Amount Raised To Date 0 as of 0
Anticipate Campaign within 5 years? No
IRS Form 990s
Audit/Financial Documents
Audit2016
Audit/Financial2015
Audit2014
Audit2013
Audit2012
Audit2011
Audit2009
Historical Financial Review
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201620152014
Foundation and
Corporation Contributions
$0$0$0
Government Contributions$148,371$115,542$120,509
Federal$0$0$0
State$148,371$0$0
Local$0$115,542$120,509
Unspecified$0$0$0
Individual Contributions$155,193$160,236$208,862
$0$0$0
$10,068$0$0
Investment Income, Net of Losses$9$0$0
Membership Dues$0$0$0
Special Events$29,415$0$0
Revenue In-Kind$36,838$0$0
Other$0$0($7,000)
Expense Allocation
Fiscal Year201620152014
Program Expense$264,168$254,580$288,897
Administration Expense$30,298$24,189$33,517
Fundraising Expense$6,147$0$0
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses1.140.991.00
Program Expense/Total Expenses88%91%90%
Fundraising Expense/Contributed Revenue2%0%0%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$112,318$54,348$61,120
Current Assets$107,728$48,411$53,057
Long-Term Liabilities$0$0$0
Current Liabilities$0$9,223$13,004
Total Net Assets$112,318$45,125$48,116
Top Funding Sources
Fiscal Year201620152014
Top Funding Source & Dollar AmountContributions, gifts, grants $155,193Contributions, gifts, grants $160,236Contributions, gifts, grants $208,862
Second Highest Funding Source & Dollar AmountGovernment Grants - State $148,371Government Grants - Local $115,542Government Grants - Local $120,509
Third Highest Funding Source & Dollar AmountFundraising $29,4150 $00 $0
CEO/Executive Director Compensation $50,001 - $75,000
Tax Credits No
Solvency
Short Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities--5.254.08
Long Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets0%0%0%
Financials Comments
Financial Comments by Organization

Our largest grants are monthly reimbursement grants. We working very hard at fundraising so that we can enhance hire a development person  so that we have  a more consistent flow of grant funds and donations. Competition for dollars is always there and although it’s a daily job, we are keeping up. We are working our fundraising plan and went through a re-branding. We are telling and getting our story out to more potential donors and volunteers.  

Financial Comments by Foundation
Financial figures are based on IRS Form 990s. Individual contributions include foundation and corporate support, as provided on Form 990. 2011 audit reports $400,485 total revenues and $168,626 total assets. 2010 audit is not available. 2009 audit reports $134,504 total assets.
Nonprofit Laurel Civic Association Inc.
Address 509 Collins Rd.
Laurel, FL 34272
Phone 941 483-3338

THE COMMUNITY FOUNDATION OF SARASOTA COUNTY, INC. IS A REGISTERED 501(C)(3) NON-PROFIT CORPORATION. A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE WITHIN THE STATE (1-800-HELP-FLA) OR FROM THE WEBSITE: WWW.FRESHFROMFLORIDA.COM. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE. ONE HUNDRED PERCENT (100%) OF EACH CONTRIBUTION IS RECEIVED BY THE COMMUNITY FOUNDATION OF SARASOTA COUNTY. REGISTRATION #SC-02471.