Community Assistance Ministry (CAM)
4365 State Road 776
Venice FL 34293
Mission
The mission of the Community Assistance Ministry (CAM) is, with dignity and respect, to meet the urgent needs of families and individuals by providing emergency assistance.  CAM is a non-profit, 501.c.3 outreach program serving those in need living in Venice and Nokomis FL, and the homeless.  CAM does not discriminate based on age, gender, ethnicity, sexual orientation, or religious affiliation, and there are no mandatory classes required prior to receiving services.  In support of its purpose, CAM provides lunch each day it is open, food to take home, clothing, gasoline vouchers, monthly unlimited ride SCAT bus passes, baby gifts for expectant mothers, photo ID's, items specific to the homeless, financial assistance, and emergency housing for homeless families with children. 
Leadership
CEO/Executive Director Mr. Todd Miller
Board Chair Mr. Paul Mrha
Board Chair Affiliation Community Volunteer
General Info
Organization DBA
DBA
Community Assistance Ministry (CAM)
Supported Organization Trinity Presbyterian Church
Former Names
Community Care and Share
Tax Exempt Status Public Supported Charity
Incorporation Year 1974
State Charitable Solicitations Permit Exempt 0
State Registration 0
IRS Letter of Determination
View
Financial Summary
 
 
Projected Revenue $100,697.00
Projected Expenses $104,609.00
Impact Statement
In 2014 CAM continued to develop its "host site" partnerships.  As a host site, CAM encourages other agencies to send their representatives to CAMs location to provide their services to CAMs clients.  New partnerships include the Veterans Administration, Salvation Army, Legal Aid, and SPARCC.  These are in addition to All Faiths Food Bank "Veggie Sprout" program, Walgreens, Venice Lions Club, CareerSource Workforce, Jewish Family and Children Services.  These partnerships have provided services and programs to thousands of individuals in need without the client having to travel from agency to agency. 
 
The major accomplishments for 2014 are:
  1. Hosted two mini health clinics in partnership with Walgreens and the Venice Lions Club.  Walgreens administered 100 flu shots to those who could not afford the standard fee of $35.00,  and the Venice Lions Club distributed 100 pair of reader glasses with cases to individuals requiring them to read and issued 60 vouchers for an eye exam and two pair of corrective lenses. 
  2. Received a grant from the Gulf Coast Community Foundation to administer an emergency housing program for homeless families with children.  43 families with 126 children were assisted.  These families were provided case management services from Schoolhouse Link and/or Jewish Children and Family Services, resulting in 65% of  these families in stable housing. The remaining 35% have either left the area, or cannot be reached. 
  3. Provided 31,000 people with enough food to prepare 1.4 million  meals.  
  4. Became a member of the Continuum of Care, got licensed on HMIS, and was designated as a qualified agency to distribute Liberty SCAT bus passes. 

Needs Statement
  1. CAM has only 1 part time employee.  With the increase in services and clients assisted, this position needs to become full time.  The cost for salary, social security taxes, and pension is $18,400. 
  2. In addition to increasing the Directors position to full time, a part time assistant is needed.  Cost $12,500.
  3. Scanner for disaster recovery policy and file retention/retrieval process.  $500.00
  4. CAM turns away more people for a gasoline voucher than it can afford to help.  CAM would like to double the number of vouchers it distributes each day from 4 to 8 at a cost of $7,500.
Background Statement
In 1988, Sally Church, a long standing member of Trinity Presbyterian Church while volunteering for FISH, saw that the people FISH were providing transportation services too, were also hungry - a problem she was not aware existed in the wealthy retirement community of Venice FL.  She immediately installed shelving in her garage and got food and financial donations from the church members in order to fill the shelves with food.  Each week Sally provided 1-2 families with groceries.    In 1991 Sally's outreach to the community had grown to 10-12 families a week, and she had enlisted the assistance of 4 volunteers.  Because of this growth it was decided that the ministry should have a name and become a 501.c.3. charity.  The name they chose was Community Care and Share.  It was also at this time that the church provided Sally with a space to work from where they could store and distribute food bags.  Over the next 10 years the impact in the community grew to the point that thousands were being served annually.   By 2004 the ministry had grown to the extent that the Board of Deacons decided to convert to its own 501.c.3 and open the Trinity Presbyterian Church Community Assistance Ministry.  Since 2004, CAM has grown exponentially in not only the number of people it helps, but also in the comprehensive services it provides.
 
As Sally Church said "All it takes is to see the need - and fill it."
Areas Served
Areas Served
Area
FL- Sarasota
FL- Charlotte
Areas Served Comments
  1. The following zip codes:  34293, 34292, 34285, 34275
  2. The homeless
  3. Anyone referred to us in Sarasota or Charlotte counties by a partnering organization.
Service Categories
Primary Org Type Human Services
Secondary Org Type Housing, Shelter
Tertiary Org Type Human Services
Statement from the Board Chair/Board President
These are tough times in Florida.  The unemployment rate is high, affordable housing doesn't exist, and liveable wage-full time jobs with benefits are a thing of the past. People who have always provided for themselves and their families are coming to the Community Assistance Ministry jobless and homeless.  The 250% growth in client base that CAM has seen over the last 6 years creates numerous challenges.  The increase in costs, the need for additional manpower, the limitation of the size of the facility, and the additional manpower required to clean the facility, are just a few of the daily challenges CAM faces.  That said, witnessing the transformation of people as a result of their time at CAM is priceless.  CAM is a community where people can fellowship with one another, encourage one another, and show kindness to others, all of which have more affect on clients than the services we provide.
Statement from the CEO/Executive Director
In 2008 Trinity Presbyterian church hired a part time Director of the Community Assistance Ministry (CAM).  At that time CAM was 100% funded by and manned by the members of Trinity Presbyterian Church.  Since then, churches, businesses, communities, retailers, and restaurants have partnered with CAM to form an alliance of more than 30 partners.  In 2011, New Life Assembly of God asked if CAM would open an additional day if they provided all the manpower.  In January 2012 CAM expanded its hours and opened on Mondays. 
 
What started as a single woman's vision, grew to a congregation's passion, to a community outreach for the community.  It's inspiring to see such a diverse group of people working together, with a common purpose - a common goal; to engage and empower others to self sufficiency.
 
Programs
Description
Provide fresh fruits and vegetables, canned goods, staples, meat, and dairy items to the food insecure in south Sarasota County.  The food distributed is sufficient to prepare three meals a day for each person in the household for nine days.   In 2014, 31,000 people received enough food to prepare 1.4 million meals.  We also provide food for the homeless, the quantity and items dependent on their ability to prepare and store food.  
Budget $48,088
Category Human Services, General/Other Family-Based Services
Program Linked to Organizational Strategy Yes
Population Served At-Risk Populations Families Children and Youth (0 - 19 years)
Short Term Success
 The food pantry program is comprised of 3 components
  1. Food enough to prepare 3 meals a day for each member of the family for 9 days.
  2. Fresh produce every Thursday from Walmart. 
  3. All Faiths Food Bank mobile vegetable truck the 1st and 3rd Tuesday of each month.
Collectively, the short-term success of this program is that no family goes hungry.
Long Term Success
In cooperation with All Faiths Food Bank, CAM would ultimately like to see no person hungry in our area.  Until then, CAM has a comprehensive database that records how many people are served, and what services they have received.  From this it can be determine the frequency people come in (is it every month on the exact day they are eligible, do they only come every few months, did they only come once or twice ever.)  Information is extremely important for making well informed strategic decisions in the future. 
 
In addition, the database can plot distribution of client visits,  identifying what day of the week is busiest, what month of the year is busiest, even what part of each month is busiest.  (i.e., CAM is typically slower in the beginning of the month when people receive their food stamps, social security, or disability benefits and is busiest during the summer months when children are not in school.)
Program Success Monitoring Custom coded Microsoft Access Database, attendance during lunch, client surveys, class attendance, and client testimonies.
Program Success Examples
Statistics provide a quantitative assessment of program success, however the better measurement of success is personal testimony by the clients who are served.  Daily, people are calling or stopping by to thank us for supporting them through a difficult financial time in their lives.  Most, when self sufficient, will donate money, clothing and their time to help others.
 
 
 
 
Description
In 2014 CAM provided 1,233 monthly SCAT bus passes to those who qualified financially, at a total cost of $9,861.  To compliment the bus pass program, CAM provided 560 individuals with a $12.00 gasoline voucher at a total cost of $6,713. 
Budget $25,000
Category Human Services, General/Other Emergency Assistance
Program Linked to Organizational Strategy Yes
Population Served At-Risk Populations Aging, Elderly, Senior Citizens Families
Short Term Success People being able to get from point A to point B either by means of public transportation (monthly SCAT bus pass) or by providing a gasoline voucher of $12.00.  Without transportation, finding a job, keeping a job, keeping medical appointments, even grocery shopping are extremely difficult. 
Long Term Success Vehicles are expensive to own and operate.  The cost of maintenance, insurance, and fuel is beyond the means of many people, even those who are working.  With transportation assistance, individuals can interview for positions, go to the doctor, shop at a discount grocery store, even hold a part or full time job. With a liveable income, comes independence, and possibly a vehicle.  That would be the measure of long-term success - those able to provide for their own transportation
Program Success Monitoring Number of people receiving bus passes and/or gas vouchers  as compared to the frequency (monthly, quarterly, once, etc.) they receive the assistance.   We want to help people in emergency situations only, providing temporary assistance until they can achieve independence. 
Program Success Examples
The hundreds of people who have found jobs as a result of being able to get to work; who now can afford their own transportation expenses.
Description In 2014, CAM continued its partnership with the Sarasota Y Schoolhouse Link program and Gulf Coast Community Foundation to provide homeless families with children emergency hotel vouchers. 
Budget $24,000
Category Human Services, General/Other Emergency Assistance
Program Linked to Organizational Strategy Yes
Population Served Homeless Families Children and Youth (0 - 19 years)
Short Term Success The short term success of this program is that families who are homeless, living in their car, or camping, have a safe place to stay, their children remain in school, and they are given priority on the shelter wait lists.
Long Term Success As a result of the emergency house assistance CAM provided to families in 2014, 65% are now in stable housing.  The long-term success would be 100%.
Program Success Monitoring The number of families who after receiving temporary emergency housing assistance transition to stable housing.
Program Success Examples A single father, with a 9 year son was working full time at PG&T and had stable income and housing.  On his way to work one day his car caught on fire.  He managed to keep his job by car pooling with a co-working, however, got behind in his rent and was evicted.  CAM using the funds provided by Gulf Coast Community Foundation provided this family with a hotel voucher.  Working with Jewish Family and Children's Services for rapid rehousing and Schoolhouse Link who arranged for a bus to pick up the boy so he could continue to attend the same school, this family was able to find a new apartment and now is in stable housing once again. 
Description Each day CAM is open a hot and cold lunch buffet is provided for its clients.  Utilizing the excellent donations we receive from Pizza Hut and Outback Steak House( through the national "harvest" program), Publix, Walmart, and All Faiths Food Bank, a typical buffet would include sandwiches made with lettuce and tomato, a fruit salad, tossed salad, soup, pizza, chips, veggies and dip, and mashed potatoes and gravy.   Just last week we served over 250 very hungry clients, outback pork chops, prime rib, and bbq ribs. To encourage nutritional eating, CAM provides recipes for the items served on its buffet and the food to replicate them. 
Budget $4,800
Category Food, Agriculture & Nutrition, General/Other Food
Program Linked to Organizational Strategy Yes
Population Served At-Risk Populations Elderly and/or Disabled Families
Short Term Success In mid 2014, CAM realized how hungry many of its clients were, as they would look in their food bags and start eating something before they'd even left the facility.  To fill this gap in services, CAM started serving lunch each day it is opened.  At first CAM would just make sandwiches for its clients, but then a few dedicated women volunteers, started creating a buffet environment by decorating the serving tables, preparing hot entrees, and a variety of salads.  With the addition of donations from Pizza Hut, and Outback Steak House, CAM now feeds 250 individuals each week a well balanced nutritional meal. 
Long Term Success CAM provides recipes of the items served on its lunch buffet as well as the food needed to replicate them.  This helps to teach individuals how to select, prepare, and preserve food so that they can independently provide for themselves. 
Program Success Monitoring Several clients who came everyday CAM is open just to each lunch, are now the ones that set up and serve others.  Whenever a former client becomes a volunteer - that is success.
Program Success Examples As the numbers of people fed each week declines, we can assume that fewer people need the assistance of a prepared meal.   Ultimately, CAM would eliminate this service if there is no longer a need.
Comments
Program Comments by Organization CAM has always made an effort to keep its finger on the pulse of peoples need.  Over the years, CAM has eliminated services that were provided by other organizations to eliminate duplication, and have created new services to fill gaps. 
CEO/Executive Director
CEO/Executive Director Mr. Todd Miller
CEO Term Start Oct 2015
CEO/Executive Director Email todd.miller@trinitypc.org
Experience

Interim Director

Former CEOs/Executive Directors
NameTerm
Senior Staff
NameTitle
Staff & Volunteer Statistics
Full Time Staff 0
Part Time Staff 1
Staff Retention Rate % N/A
Professional Development No
Contractors 0
Volunteers 125
Management Reports to Board Yes
CEO/Executive Director Formal Evaluation Yes
Senior Management Formal Evaluation No
Non-Management Formal Evaluation N/A
Collaborations
The strength of the Community Assistance Ministry is the depth of its collaboration with other organizations and that it is a host site for many agencies to provide their services at its facility.
 
Case management and referrals are also an important part of CAM's independence initiative program.
 
  • All Faiths Food Bank (Veggie Sprout and weekly food deliveries)
  • South County Family Haven (Hotel Vouchers)
  • SCAT (monthy bus passes)
  • Racetrak (gasoline vouchers)
  • Walgreens (flu shots)
  • CareerSource workforce (job placement and welfare transition program)
  • United Way 211
  • Face of Hope (CAM donates food, baby items, produce to them)
  • Beacon House (CAM donates food and produce to them)
  • JFCS (rapid rehousing, homeless VA outreach, building strong families)
  • Charlotte County Homeless Shelter (emergency shelter)
  • Salvation Army (utility, rent, seasons of sharing assistance)
  • Good Samaritan Pharmacy (over the county and prescription drug assistance, physician on site, prescriptions)
  • Manasota Solve (referrals for homeless pregnant women - CAM provides its clients with food and bus passes)
  • Venice Lions Club (reader glasses and vouchers for an eye exam and 2 pair of corrective lenses)
  • Venice Presbyterian Church (financially supports CAM and provides in-kind donations)
  • New Life Assembly of God (financially supports CAM and provides in-kind donations)
  • Gulf Coast Community Foundation (annual grants)
  • Venice Golf and Country Club Community Foundation (annual grants)
  • The Venice/Nokomis Womens' Club (grant)
  • Plantation Community Foundation (annual grants)
  • Publix, Winn Dixie, Panera Bread, Yum Yum bakery, The Bagel Shop, Pizza Hut, Outback Steak House, and Walmart (food donations
  • The Veterans Administration (multiple programs for veterans, including the homeless veterans)
  • SPARCC (domestic violence)
  • Legal Aid (specializing in foreclosure and/or evictions)
External Assessments and Accreditations
Assessment/AccreditationYear
Awards & Recognition
Award/RecognitionOrganizationYear
Citizen of the Year - Karin BarbitoVenice Lions Club2015
Non-proft of the year - Trinity Presbyterian Church, Community Assistance MinistryVenice Area Chamber of Commerce2015
Risk Management Provisions
Government Licenses
Organization Licensed by the Government No
Plans
Fundraising Plan No
Communication Plan No
Strategic Plan No
Strategic Plan Years N/A
Strategic Plan Adopted 0
Management Succession Plan No
Continuity of Operations Plan
Policies
Nondiscrimination Policy Yes
Whistle Blower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy Yes
Policies and Procedures No
Comments
Management Comments by Organization

Two of the biggest challenges for CAM are the size of its facility and storage. Although it is a beautiful, well equipped, and quite large - approximately 2,500 square feet facility, it is no longer large enough. In 2008, when 5,400 people were served, space was abundant. In 2014, serving over 31,000 results in standing room only, spilling over into the hallways of the church, and lack of storage. Each week, in the hallway of the church, CAM volunteers set up four 8-foot tables filled with items unique to the needs of the homeless. Wipes, muscle rub, Band-Aids, combs, and towels, are just a sampling of the hundreds of items offered. We also use three 8-foot tables to sort and hang the 3,000 pounds of clothing distributed each month. 

Where we once ordered food monthly from All Faiths Food Bank, we are now one of the largest distributors of food in all of Sarasota County providing enough food to prepare 1.4 million meals.  This requires weekly deliveries of approximately 9,500 pounds of food from All Faiths Food Bank and Walmart.  An additional 2,000 pounds of food is donated to CAM each week by Pizza Hut, Outback Steak House, Publix, Panera Bread, and Yum Yum bakery.  

We have one 12x15 foot storage unit, and some in house capacity. The weekly amount of meat, dairy, and dry goods we purchase and/or accept as donations is limited to what we are able to store in both locations and is also the amount we distribute each week.  Using an off-site storage facility is both time consuming (storing and retrieving product) and costly.  Not having enough space hinders CAMs ability to grow its client base and services.  CAM has reached its maximum capacity. 

To address this challenge we are looking outside of the church for a larger (10,000 sq. foot) facility to rent or purchase. This size facility would accommodate future growth and would allow for larger food orders (20,000 pounds instead of 9,500) reducing delivery costs, the cost of the off-site storage unit, and would increase the amount of food distributed and/or the frequency of distribution.   

 

Another challenge, which goes hand-in-hand with expansion, is creating new revenue streams. CAM has a single investor who donates $40,000 each year, approximately 25% of CAMs financial budget.  The remaining 75% comes from donations, mission giving from other churches, fundraisers, and grants.  To keep up with the increasing number of guests and costs, and to hedge against the loss of the single donor,  CAM must broaden and diversify its sources of income, partnering with additional churches, businesses, service clubs, communities, and foundations. In addition, CAM is looking at creating an endowment fund for future sustainability.

 
Board Chair
Board Chair Mr. Paul Mrha
Company Affiliation Community Volunteer
Board Term Jan 2013 to Dec 2015
Board Chair Email
Board Members
Board Members
NameAffiliation
Mr. Wilson Barker Community volunteer
Ms. Anne Broshar community volunteer
Mr. Harry Buckingham community volunteer
Ms Fran Eggleston community volunteer
Ms. Joellen Huddy Community volunteer
Ms Sandi McQuiston community volunteer
Mr. Earl Middlethon Community volunteer
Mr. Paul Mrha community volunteer
Mr. Skip Russell Community volunteer
Ms. Doda Rye community volunteer
Ms. Carol Spier Community volunteer
Ms. Carol Stewart Community volunteer
Ms. Grace Tucker Community volunteer
Constituency Includes Client Representation No
Board Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 13
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Gender
Male 5
Female 8
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 0
Board Orientation Yes
Number of Full Board Meetings Annually 10
Board Meeting Attendance % 82
Board Self-Evaluation No
Written Board Selection Criteria Yes
Board Conflict of Interest Policy No
% of Board Making Monetary Contributions 2
% of Board Making In-Kind Contributions 100
Fiscal Year Projections
Fiscal Year Begins 2015
Fiscal Year Ends 2015
Projected Revenue $100,697.00
Projected Expenses $104,609.00
Organization has Endowment No
Endowment Spending Policy N/A
Capital Campaign
In a Capital Campaign No
Campaign Purpose
Campaign Goal
Campaign Dates 0 to 0
Amount Raised To Date 0 as of 0
Historical Financial Review
Expense Allocation
Fiscal Year201420132012
Program Expense$89,872$101,128$73,267
Administration Expense$5,072$22,934$23,903
Fundraising Expense$0$2,400$3,456
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses1.191.201.13
Program Expense/Total Expenses95%80%73%
Fundraising Expense/Contributed Revenue0%2%3%
Assets and Liabilities
Fiscal Year201420132012
Total Assets$0$0$0
Current Assets$0$0$0
Long-Term Liabilities$0$0$0
Current Liabilities$0$0$0
Total Net Assets$0$0$0
Top Funding Sources
Fiscal Year201420132012
Top Funding Source & Dollar AmountContributions, gifts, grants $104,275Contributions, gifts, grants $140,585Contributions, gifts, grants $98,815
Second Highest Funding Source & Dollar AmountBus Pass $4,467Fundraising $7,344Fundraising $11,578
Third Highest Funding Source & Dollar AmountFundraising $3,329Program Service Revenue $4,122Program Service Revenue $2,874
CEO/Executive Director Compensation $0 - $50,000
Tax Credits No
Solvency
Short Term Solvency
Fiscal Year201420132012
Current Ratio: Current Assets/Current Liabilities------
Long Term Solvency
Fiscal Year201420132012
Long-Term Liabilities/Total Assets------
Financials Comments
Financial Comments by Organization
 

CAM has several revenue streams. 

  • Churches who give a set amount quarterly as part of their mission giving
  • Individuals who give a set amount monthly or quarterly
  • Fundraisers
  • Grants
  • Board of Deacons
  • Money charged for bus passes
   These recurring donations of a consistent amount are the foundation for CAM's budget.  Currently nearly 25% of CAM's financial budget is contributed by 1 individual, who at any moment could pass away, need her funds for other purposes, or just decide to no longer contribute to CAM.  used to base spending on, and comprise  To keep up with the increasing number of guests and costs, CAM must broaden and diversify its sources of income, partnering with additional churches, businesses, service clubs, communities, and foundations.
 
CAM is also looking into creating an endowment fund, so that people who support CAM now can continue to do so after they are gone.
Financial Comments by Foundation Parent organization is a church and is not required to file the IRS Form 990. Financial information taken from the Annual Report (Community Assistance Fund only).  No balance sheet information has been provided. 
Nonprofit Community Assistance Ministry (CAM)
Address 4365 State Road 776
Venice, FL
Phone 941 492-6384

THE COMMUNITY FOUNDATION OF SARASOTA COUNTY, INC. IS A REGISTERED 501(C)(3) NON-PROFIT CORPORATION. A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE WITHIN THE STATE (1-800-HELP-FLA) OR FROM THE WEBSITE: WWW.FRESHFROMFLORIDA.COM. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE. ONE HUNDRED PERCENT (100%) OF EACH CONTRIBUTION IS RECEIVED BY THE COMMUNITY FOUNDATION OF SARASOTA COUNTY. REGISTRATION #SC-02471.