Venice Youth Boating Association Inc
VENICE FL 34285-1119
CHANGING YOUNG LIVES BY INVESTING IN YOUTH TO PROVIDE A UNIQUE EDUCATIONAL OPPORTUNITY that enables highly positive impact on boys and girls, ages 6 to 18, in a philosophy of:  RIGHT SIDE UP ... ON THE WATER ... AND IN LIFE as they learn about sailing, a life-long, progressive, competitive sport, in a safe environment taught by U. S. Sailing-certified instructors.
CEO/Executive Director Ms. Tara Elizabeth Foster
Board Chair Mr. Donald D Hay
Board Chair Affiliation Interim Chair - Community Volunteer
General Info
Organization DBA
Venice Youth Boating Association, Inc.
Former Names
Pram Fleet
Tax Exempt Status Public Supported Charity
Incorporation Year 1972
Awarded competitive grant from Community Foundation in the last 5 years? No
State Charitable Solicitations Permit Yes May 2018
State Registration Yes May 2018
Financial Summary
Note: Revenue includes the value of in-kind contributions/donations
IRS Letter of Determination
VYBA 501(c)(3) IRS Deisgnation-May, 1972View
Other Documents
Gift Acceptance PolicyView
Impact Statement
Become "CAPTAINS OF THEIR BOATS" long before they can drive a car or vote through unique educational opportunities:
  • Learning about sailing as a life-long and progressive, competitive sport 
  • Achieving new, higher levels of self-reliance, self-responsibility, and self-confidence
  • Gaining knowledge of Water Safety and applying disciplined decision-making skills on the water
  • Gaining new knowledge about preservation requirements for our marine life and natural resources 
  • Learning how to participate actively in Teamwork and Sportsmanship in the "Corinthian Spirit"
  • Completely rebuilt outdoor boatyard with new hurricane-proof boat racks enabling greater land space for safety improvement for sailors maneuvering sail boats on dollies on land, to and from the water, paid for entirely by VYBA by fundraising.  Cost: $82,000
  • Complete renovated our "Pram Shed" interior enabling greater class room space and a media center for greater sailing educational enhancement
  • Added new summer sailing program, Polliwogs, for boys and girls ages 6-8 and added Adventure Sailing in August at start of school yr. 
  • Partnered again with Venice Boys & Girls Club, enabling some of their young members to experience being on the water, on full scholarships, funded entirely by VYBA
  • Provided continuing scholarships for any youngster in financial need for all of our sailing programs
  • Number of sailing students increased in all programs with higher level of instruction in sailing educational experience
  • Community outreach efforts increased
  • Venice Boys & Girls Club partnership enhanced
  • Successful fundraising 
  • Board refocused to:  succession planning, fundraising and marketing
Needs Statement
  1. $10,000 Sailing Equipment Replacement Parts (Sails, Air Bags, Rudders, Centerboards)
  2. $15,000 Full and Partial Scholarship Funding for both the School Year Progra 2017-18 and Summer Program 2018
Background Statement
Founded in January 1952, celebrating its 65th anniversary in 2017, over 4,800 greater Venice area boys & girls have learned to sail with confidence and responsibility. 
Incorporated in 1969 and designated as 501(c)(3) by the IRS in 1972, the organization has thrived as a family oriented beginning and advanced sailing educational opportunity, always open to the public though housed on the grounds of a private club.  In earlier years sailors were taught by experienced, volunteer sailors.  Need-based partial and full scholarships are available for our students.
The educational programs today are managed by one full time Sailing Program Director, an experienced, U. S. Sailing-certified instructor. with the assistance of part-time U. S. Sailing-certified instructors.  
Our program today includes significant regatta competition with other youth sailing centers, a key factor in progressive sailing education.  Program enrollments  for 2016-2017 are:
  • 130 summer sailing students and 19 adult students
  • 19 Polliwogs students, ages 6-8, a new program in summer 2017
  • 35 sailing in our year round sailing program including 13 sailors in our new Adventure Sailing Program for 2017-18 
 Graduates of our programs have had highly successful college and post college sailing experiences, including some now coaching at other sailing centers in the U. S.
FIDUCIARY OVERSIGHT is conducted by an all-volunteer board of directors comprised of active business/professional individuals,  a few sailors' parents, and retirees, interested in youth education and development.  
The board meets monthly, with a singular focus on fiscal and legal responsibilities, fundraising, marketing, community outreach, and forward sustainability. 
Board members must engage in significant fund raising annually for operational costs,  sail boat replacements, sails replacements, water safety equipment repairs, maintenance, or replacement, and scholarship funding.
Areas Served
Areas Served
FL- Sarasota
FL- Charlotte
FL- Manatee
Areas Served Comments Boys & girls, ages 6-18, open to the public, in greater Venice, Florida, including  Nokomis, Osprey, Sarasota, Bradenton, Englewood, North Port, and Port Charlotte
Service Categories
Primary Org Type Youth Development
Secondary Org Type Science & Technology
Tertiary Org Type Recreation & Sports
Statement from the Board Chair/Board President
To be involved in Venice Youth Boating is an exciting passion because it is totally focused on a unique youth development opportunity in greater Venice, open to all boys and girls, ages 6 - 18, a legacy of 65 years that began in January 1952.  Observing youngsters, who may or may not have any experience with the thrills of having fun on the water, they come on the first day with fear in their eyes because of the swim test and capsize test ...and then five days later sail out, alone in the boat, confident, with a new level of independence on their own, they are ready and anxious to learn and have fun on the water.  This provides a life lasting experience for these young sailors, and I am thrilled to be part of helping it  happen through our board of directors, our Sailing Program Director, and our coaches.  The boys and girls  gain increased self reliability, self responsibility, and self confidence.  Our programs are increasing in size year over year with still greater capacity.
To support the young sailors are several key opportunities for our board of directors.  They are:
1.  Recruiting qualified new board members with time to give and a willingness to be an active participant in an effective board and providing a more formal, in depth orientation of new board members for greater understanding about Venice Youth Boating, its operation, and our board's priorities and fiduciary responsibilities 
2.  Creating and achieving an annual fund raising plan  to meet the total operational, annual cost of the organization
3.  Developing and implementing an effective, ongoing, officer succession plan
4.  Increasing our marketing efforts for the opportunities for youth that our programs present
5.  Re-working our strategic plan for effective committees to spread out the working tasks involved in its 3 priorities:
     a) Governance
     b) Marketing
     c) Development and Fund Raising
6.  Supporting our Sailing Program Director for forward direction of our program, continuing its sailing education opportunities, and emphasizing the competitive sailing opportunities that exist for our sailors with teamwork and sportsmanship. in the "Corinthian spirit."
Statement from the CEO/Executive Director

Venice Youth Boating Association is a youth sailing organization committed to instructing, coaching, and mentoring youth sailors. We strive to provide a safe and fun environment where youth are challenged to progress as sailors and grow as individuals.

VYBA recognizes the sport of sailing as a life long journey. All our instructors have a passion for sailing and aim to impart life skills such as confidence, teamwork, and self-reliance through the sport of sailing. Our coaches encourage a positive competitive energy at practice while teaching the fundamental skills necessary to help each sailor reach his or her personal sailing goals.

VYBA is a family oriented program that is proud of its grass roots. Working with VYBA is very rewarding because I am responsible for ensuring the growth of a healthy program and witness firsthand the progression of youth sailors both on and off the water!

Beginning sailing 2 week, 30 hours on the water learning experience and new in 2016, a one week Polliwogs program for youngsters, ages 6 to 8, to introduce them to having fun on the water as a precursor to participating in our beginning sailing programs in one or two years.
Intermediate sailing 2 week, 30 hours on the water learning experience
Intro to Club 420 and Advanced Club 420 summer sailing learning
Opti & Club 420 racing clinics
School Year Program for all boat classes, based on knowledge and experience, ages 9 -18,  and includes 42 Saturdays of sailing and learning and competitive regatta participation
Our summer program is comprised of two week sessions, each with a morning or afternoon class option across ten weeks of summer for beginning and advanced classes in Optis, ages 9-13 and in Club 420s, ages 13-18.
In addition, we host and sponsor an adult twilight sailing group on Thursday evenings from 4 to 8 in daylight savings time, sailing in our Club 420s. 
Budget $150,000
Category Recreation & Sports, General/Other Boating
Program Linked to Organizational Strategy Yes
Population Served Children and Youth (0 - 19 years) Children and Youth (0 - 19 years) Children and Youth (0 - 19 years)
Short Term Success
Self Confidence, Self Reliability, and Self Responsibility are significantly heightened by the conclusion of a two week beginning sailing class because the joys of sailing go beyond learning how to safely navigate the water on a sailboat.  Youngsters learn more about themselves and how to communicate with others and develop enduring friendships with others with whom they share a common interest.  The levels of confidence and self responsibility and maturity are raised even further at the end of a two week intermediate sailing class.   The change even for the youngest is astounding!  Our philosophy is:  "Right side up...on the water...and in life!"  Experiences youngsters have here raise their performance in academics at school, in their social relationships, and in their general behavior and demeanor.  Maturity rapidly increases when one is alone in a boat on the water and having fun! 
Over 4,600 young boys & girls have learned to sail in our programs and have experienced increased levels of these personal attributes and assets.
Long Term Success For students completing our basic learn to sail programs, approximately 50% will return to sail on a year round basis.  Our competition in sailing is the wide variety of sports available in schools today.  Of those students who join the school year program, 90% historically sail through high school and then continue with college sailing.  More importantly, parents of our students learn from their youngsters as they bring home what they learn about boating and water safety, the rules of the road on the water.  The impact goes far beyond the youngsters themselves.  Graduates of our programs have gone on to high school and college level sailing, both in the U. S. and around the world.  In addition, many of our older high school students become U. S. Sailing-certified Level I instructors.  Continuing to sail after college, some of our graduates have taught or are currently teaching at major sailing centers in the USA.
Program Success Monitoring
Attendance Records including punctuality
Instructor notes
Instructor observation on the water
Personal conversations by director with any sailor dropping out
Annual Parent and Sailor "Customer" Satisfaction Survey 
Program Success Examples
For more than 65 years youngsters have learned the art and science of sailing and how to have fun on the water, safely.  The number is over 5, 000 and it grows each year.  From academic success in middle and then high school, our graduates go on to achieve academic success in college and continue sailing in college and after.  
A team, continuing in 2017-18, meets for mid week practices preparing for high school regatta competitions in Florida under the South Atlantic Interscholastic Sailing Association guidelines.
Budget $1,200
Category Youth Development, General/Other Youth Leadership
Program Linked to Organizational Strategy Yes
Population Served Adolescents Only (13-19 years) Adolescents Only (13-19 years) Adolescents Only (13-19 years)
Short Term Success In its first year,  2016-17k the team ranked 17th our of 40 high school sailing teams in Florida. 
Long Term Success Longer term success measures are not available now, given this is the first year of the team, and we are about midway in the school year.  The outlook is highly positive on a longer term basis.  
Program Success Monitoring Improvement is monitored by the coach of the team, and though not an official sport of Venice High School, the team's expected success will bring recognition to the School as well as to the general public about VYBA.
Program Success Examples Finishing at the end of School year 2016-17 in scoring indicates a successful first year.  Additional members to the team for the school year 2017-18 indicate its appear to age-qualified sailors.
Program Comments by Organization The program offerings of Venice Youth Boating provide an investment opportunity by parents in their children whereby not only do they learn sailing and a sport to last a lifetime, but they gain a new level of self confidence, self responsibility, and self reliance.  In addition, the students learn about marine life and our natural resources, and they learn to be stewards of them,  They also learn to be concerned about their care and preservation for the future, learning they will carry with them for their lifetimes.  Additionally,  they learn about the science, technology, engineering, and mathematics through the U S Sailing REACH curriculum, a series of educational modules integral to the sport of sailing as an adjunct to what they are learning at school.  This program is focused on the development in a youngster in multiple dimensions, and the level of maturity difference can be readily observed when watching our sailing students in social interactions with others in their age group who have not had the advantages offered in our program.  Expanding our program to encompass more youngsters in this unique learning opportunity is greatly enhanced by our taking the STEM modules of U. S. Sailing's REACH program into our public schools, at no fee for the schools or the students, as a matter of community outreach and community service.  Another example of our outreach is our partnership with the Boys and Girls Club of Venice enabling youngsters to experience fun on the water and sailing that otherwise may not be available to them.
CEO/Executive Director
CEO/Executive Director Ms. Tara Elizabeth Foster
CEO Term Start Apr 2017
CEO/Executive Director Email
Graduate-Denison University
U S Sailing-certified Instructor, Level 3
Highly experienced sailor and member of the college racing team at Denison University
Very experienced instructor for youth sailing at the Hoover Sailing Center in Ohio - 3 years
Alumni coach and advisor for the Denison University Sailing Team - 3 years 
Exhibits high passion for sharing sailing knowledge and teaching youngsters how to sail and compete well in sailing regattas. 
Former CEOs/Executive Directors
Mr. Peter M. Eduardo June 2012 - June 2015
Mr. Bryan White Sept 2015 - May 2017
Senior Staff
Staff & Volunteer Statistics
Full Time Staff 1
Part Time Staff 6
Staff Retention Rate % 85
Professional Development Yes
Contractors 0
Volunteers 10
Management Reports to Board Yes
CEO/Executive Director Formal Evaluation Yes
Senior Management Formal Evaluation N/A
Non-Management Formal Evaluation N/A
Venice Sailing Squadron
Venice Women's Sailing Squadron
Venice Yacht Club
Venice Marine Police
Gulf Coast Community Foundation
Community Foundation of Sarasota
U. S. Sailing Association
Florida Sailing Association
U. S. Opti Dinghy Association 
External Assessments and Accreditations
Awards & Recognition
Sarasota County BeautificationKeep Sarasota County Beautiful2016
Risk Management Provisions
Government Licenses
Organization Licensed by the Government No
Fundraising Plan No
Communication Plan No
Strategic Plan Yes
Strategic Plan Years 3
Strategic Plan Adopted Sept 2014
Management Succession Plan No
Continuity of Operations Plan No
Nondiscrimination Policy Yes
Whistle Blower Policy Yes
Document Destruction Policy Yes
Directors and Officers Insurance Policy Yes
Policies and Procedures Yes
Management Comments by Organization
Key challenges:
a)  Marketing: Raising community awareness & increasing publicity
b)  Fundraising
c)  Recruiting effective, committed volunteer board members
d)  Providing programs of excellence at reasonable tuitions / fees 
e)  Board Officer succession plan
All are being addressed by the Executive Committee and then with the entire Board of Directors. 
Planning & Policies Comments by Organization
VYBA has a 3 year strategic plan with annual updates in first month of each fiscal year.
VYBA has a long list of policies governing the organization in addition to our By Laws; policies are amended, deleted, or added as circumstances dictate; all require board approval.   Among our policies is a Background Screening Policy that requires Level 2 Background Screening of all employees and all volunteers who interact directly with our sailing students, ages 6 to 18, in compliance with the FL Department of Children and Families requirements.
Board Chair
Board Chair Mr. Donald D Hay
Company Affiliation Interim Chair - Community Volunteer
Board Term Feb 2018 to Aug 2020
Board Chair Email
Board Members
Board Members
Mrs. Molly Bartlett Community Volunteer
Mrs. Florence Fauls Community Volunteer
Ms. Tara Foster Employee
Mr. Michael Frank Community Volunteer
Mr. Shaun Graser Volunteer
Mr. Don D. Hay Community Volunteer
Mr. Richard Hitchcock Community Volunteer
Mrs. Julie Latchford Community Volunteer
Mr. Joseph Occhino Community Volunteer
Mrs. Sari Reegler Community Volunteer
Mr. John Sammet Retired
Mr. Joseph Terranova Community Volunteer
Mrs Tracey Van Gennip Community Volunteer
Mr. John Winger Volunteer
Constituency Includes Client Representation Yes
Board Ethnicity
African American/Black 0
Asian American/Pacific Islander 1
Caucasian 13
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Gender
Male 8
Female 6
Unspecified 0
Board Term Lengths 3
Board Term Limits 2
Board Orientation Yes
Number of Full Board Meetings Annually 10
Board Meeting Attendance % 83
Board Self-Evaluation Yes
Written Board Selection Criteria Yes
Board Conflict of Interest Policy Yes
% of Board Making Monetary Contributions 100
% of Board Making In-Kind Contributions 100
Standing Committees
Board Governance
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Governance Comments by Organization The key governance challenge for this board is the sourcing, recruiting, and selection of qualified volunteers with the varied background profiles and expertise required to insure an effective, bold & courageous, active and working board to achieve the longer term key objective of this not for profit organization which is its sustainability.  Governance responsibility includes an annual board self-assessment process.
Current Year Projections
Tax Year Start Month Sept
Tax Year Start Day 01
Tax Year Begins 2017
Tax Year End Month Aug
Tax Year End Day 31
Tax Year Ends 2018
Projected Revenue $178,000.00
Projected Expenses $178,000.00
Total Projected Revenue includes "in-kind" contributions/ donations No
Organization has Endowment Yes
Endowment Value $14,000.00
Endowment Spending Policy Percentage
Endowment Spending Policy % 4
Capital Campaign
Currently In a Capital Campaign Yes
Anticipate Campaign within 5 years? Yes
Campaign Purpose
$20,000 New Sailboats
$30,000 New Coach/Safety Boat 
Campaign Goal $50,000.00
Campaign Dates Sept 2017 to Aug 2018
Amount Raised To Date 5000 as of Oct 2017
Financial Review
Expense Allocation
Fiscal Year201620152014
Program Expense$132,314$173,823$124,248
Administration Expense$38,144$16,910$17,741
Fundraising Expense$0$0$0
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses0.901.161.16
Program Expense/Total Expenses78%91%88%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$136,286$147,648$116,557
Current Assets$45,411$51,596$55,764
Long-Term Liabilities$0$0$0
Current Liabilities$21,037$1,078$1,382
Total Net Assets$115,249$146,570$115,175
Top Funding Sources
Fiscal Year201620152014
Top Funding Source & Dollar AmountProgram Service Revenue $80,119Contributions, gifts, grants $122,451Contributions, gifts, grants $82,998
Second Highest Funding Source & Dollar AmountContributions, gifts, grants $74,675Boating Classes $94,711Program Service Revenue $80,618
Third Highest Funding Source & Dollar AmountOther $758Other $4,957Other Income $800
CEO/Executive Director Compensation $0 - $50,000
Tax Credits No
Short Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities2.1647.8640.35
Long Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets0%0%0%
Financials Comments
Financial Comments by Organization
Our financial policies were completely revised in 2011 and are updated annually with the oversight of our outside, retained accounting firm and our board chair, our treasurer, and our chair of our audit/finance committee.  Our financial statements passed a full audit by another accounting firm for fiscal ending 2012 and passed a full accounting review by the same outside firm for the fiscal year 2013 and fiscal year 2014, 2015 and once again 2016.  An accounting review is currently in progress for fiscal year ending 8/31/2017.  No corrections or suggestions were made during the course of any of those prior audits and reviews.  We have automated the payment of invoices requiring 2 approvals and 2 signatures on all checks.  Our disbursements, that is outbound checks for vendors, is  automated now and is managed electronically through a third party cloud company retained by our day to day accounting firm.  Our processes are documented and are supported by our externally engaged CPA firm and our audit CPA firm.  Our board exercises due diligence over all expenditures of the organization, and strict adherence is followed regarding all our accounting, financial policies and controls.
Financial Comments by Foundation Financial information taken from IRS Form 990-EZ and audit documents.  Individual contributions include foundation and corporate support.  Federal tax returns and audit documents reconcile.   
Nonprofit Venice Youth Boating Association Inc
VENICE , FL 34285 1119
Phone 941 468-1719