Sarasota Youth Sailing Program Inc (dba Sarasota Youth Sailing Inc)
1717 Ken Thompson Parkway
Sarasota FL 34236
Sarasota Youth Sailing, Inc. (SYS) is a 501(c)(3) non-profit educational organization established to encourage youth sailors to experience the joy of sailing in a safe and fun environment. We strive to impart a love of sailing as a life sport while providing the fundamental skills necessary for participants to advance in the sport as far as their desire, skill and hard work may take them. SYS promotes ethical behavior among its sailors and encourages the teaching of life-long lessons which seek to build character, foster teamwork, self-reliance and strengthen respect for the marine environment.
CEO/Executive Director Ms. Alana O'Reilly
Board Chair Mark Liebel
Board Chair Affiliation Duncan Seawall, Dock and Boat Lift LLC.
General Info
Former Names
Sarasota Youth Sailing Program, Inc.
Tax Exempt Status Public Supported Charity
Incorporation Year 1982
Awarded competitive grant from Community Foundation in the last 5 years? No
State Charitable Solicitations Permit Yes May 2018
State Registration Yes Feb 2019
Financial Summary
Note: Revenue includes the value of in-kind contributions/donations
IRS Letter of Determination
IRS Letter of DeterminationView
Other Documents
Annual Report 2015View
Impact Statement

The past year for Sarasota Youth Sailing has been great both on and off the water. We have taught over 400 children to sail in our summer camp and learn to sail programs and distributed over $6,000 in scholarships for our summer program and $3,000 in scholarships for our year-round racing program. Our race teams continued their record of success and had great results both locally and nationally.

Our goals for 2018 are to increase organization revenue by 10 percent, develop a long term strategic plan and to establish our continued funding of our Multihull program.  We also are in need of a new executive director and we are actively searching.  With this new director we plan on expanding our community outreach and work on team building within our race teams on and off the water.

Needs Statement

Sarasota Youth Sailing funds its direct costs largely from tuition and fees from its program offerings, its own annual fund raising efforts and special events. However, the program has significant capital needs, which are not funded through these sources:

1. Coach/Safety Boats $30,000
Our two current coach/safety boats face extensive repair costs. As each boat serves 400+ sailors and over 760 hours a year in the water, a reliable coach boat is integral to the ongoing success of our program.

2. 2 Replacement Engines $15,000
We need to replace two of our older coach boat engines to ensure that they are in the best working condition.

3. Scholarships $10,000
In order to provide sailing instruction to all youth that have an interest, we have a scholarship program for our summer camp as well as our year round racing program. We ask scholarship participants to pay 50% and scholarships provide the other half of the program fees.
4. Office $30,000
Our current office is a mobile home and as our program has grown so has our need to have a dedicated office.  We have an area selected in an existing structure on the grounds.  The office will be on the second floor and will also have to be ADA compliant.  
Background Statement
Sarasota Youth Sailing, Inc. (SYS) initially started with a summer camp program in the late 1970s. Since our beginning days, the summer program has grown with approximately 350 youths ages 5-18 attending each summer and over 75 sailors participating in our year round program. In the late 80’s, the SYS Race Team was formed with sailors competing locally, regionally, and nationally sailing in Optimist, 420’s and Laser sailboats. SYS has expanded available boats to sail to O'pen BICS and Multihull boats.  There is also a year round recreational program allowing sailors to chart their course on Sarasota Bay and enjoy sailing on Sunday afternoons in Optimist sail boats. The high school sailing program allows youths the opportunity to sail on high school team, the SYS teams and recreationally and is sailed in the 420 sailboats.
Areas Served
Areas Served
FL- Sarasota
FL- Manatee
Areas Served Comments Sarasota Youth Sailing offers learn to sail and year-round race programs to youth from all over the United States - especially during our summer camps. Most of our youth come from Sarasota and Manatee counties.
Service Categories
Primary Org Type Youth Development
Secondary Org Type Recreation & Sports
Tertiary Org Type Youth Development
Statement from the Board Chair/Board President

Sarasota Youth Sailing continues to improve our program. We are actively pursuing the possibilities of building a facility which will accommodate classrooms and offices. We have had several meetings with the City of Sarasota exploring the possibility of expanding or modifying the lease that Sarasota Sailing Squadron has with the city. This is a difficult process because the city is not expanding leases or executing new leases at this time. We have several ideas of how we can modify the lease and are going to be presenting them to the city in the near future. Once the location and design are finalized the fundraising will begin.

I am happy to announce we have added two new board members, as well as, had a local attorney agree to attend meetings and give us pro bono legal advice. One of the new board members is filling the important role of fundraising. In the short time she has been with us she has already completed our Fundraising Plan, marketing materials, attended the Giving Challenge seminars and has started to process of looking into a donor database program. We are currently pursuing additional new board members while making sure potential members understand the commitment as well as possess the specific experience necessary before asking them to join the board.

At the end of May, our current Executive Director will be moving to Texas to live with her husband, whom she recently married. Thankfully she gave us plenty of notice to find her replacement. We have begun the search to fill the year-round, full-time position. This position will report to the President of Board of Directors and is responsible for the organization’s consistent achievement of its mission and financial objectives. 

This year we have purchased two new coach/safety boats and replaced the motors on two others. We have continued to grow our scholarship program and have awarded 40 learn to sail scholarships and 14 scholarships to race team participants. These are awarded to sailors who without financial help would not be able to participate in the program.

The largest cost we have continues to be keeping our boats in safe working order. This year we plan to replace the motors on the remaining coach/safety boats. Our Multihull fleet is aging and is need of either major overhauls or replacement. We are seeking a community partner to sponsor the team to help with the higher costs of this fleet compared to our other fleets. We are still continuously replacing sails and integral parts on all of our boats ensuring safety on the water for all participants.

Sarasota Youth Sailing is continuing in the right direction but always striving to be better. We are constantly improving the program and with the help and support of wonderful support organizations like the Community Foundation, the Patterson Foundation and all of their partners,  we are sure of the direction we are headed as an organization is a great and solid path,  enabling Sarasota Youth Sailing to keep going for many future generations to enjoy.

Statement from the CEO/Executive Director

Since the late 1970’s Sarasota Youth Sailing has worked to get children of all ages and backgrounds on the water in a safe and fun environment.  Sailing is a life-long sport that teaches children independence, self-reliance and problem-solving skills.  Our summer camp exposes roughly 350-400 children, ages 5-18, to the joy of sailing and to Sarasota Bay.  Our active year-round race teams are consistently competing at the top level in their events.  These sailors, ages 8-18, compete locally, nationally and some compete internationally.  

It is important to us to make sure that child that would like to learn how to sail or even go on the water will have the opportunity to do it. We are very grateful for the generous support of the Sarasota community that allows our program to provide this great service to our residents. If you are interested in learning to sail, please give us a call!

Description Our summer camp program serves between 300-400 kids each summer in Sarasota and Manatee counties. We offer a wide variety of classes to impart the love of sailing for kids ages 5-18. Younger children are introduced to formal sailing instruction and older children are taught boat handling, tactics and racing. Our Adventure Camp, a STEM (science, technology, engineering and math) influenced camp,  is for 4th -8th graders. Campers explore the surrounding natural areas using kayaks and/or other vessels. The focus is to learn about the marine environment of Sarasota Bay. Students explore a variety of ecosystems including mangroves, sandbars and the open water.  There are opportunities for snorkeling and fishing.  When the sea breeze fills in during the afternoon, sailors take to the water and learn the fundamentals of sailing.

Budget $100,000
Category Recreation & Sports, General/Other Leisure & Recreational Activities
Program Linked to Organizational Strategy Yes
Population Served Children Only (5 - 14 years) Adolescents Only (13-19 years)
Short Term Success Sailors to continue to sail with SYSP throughout the year.
Long Term Success
Summer camp sailors to enjoy sailing as a lifelong sport.
Program Success Monitoring The number of new sailors joining our year round program or race team is a good indicator of our success.
Program Success Examples New summer camp sessions have been added each year to accommodate the sailors and families wanting an adventure class.
Description SYS offers seven different learn to sail classes. 
1. Tadpoles is a “pre-beginner” program designed to introduce younger children to formal sailing instruction. The Tadpoles program is designed to challenge the cognitive abilities of children five to seven years of age and who are capable of functioning within a group.
2. Opti 1 includes more formal instruction in teaching children to independently sail their own vessel. Classes are taught using Optimist Prams and sailors learn the basic rules of the road, rigging, sailing technique, and points of sail.
3. Opti 2 students will expand on the skills learned in optimist one and learn to confidently and independently sail their own Optimist Pram with more of an emphasis placed on boat handling and performance.
4. 420 Level 1- 420's are sailed with a Skipper and Crew. Students will learn basic rules of the road, rigging, sailing technique, and points of sail. 
5. 420 Level 2 -Students will expand on the skills learned in 420 Level 1 and learn to confidently and independently sail each 420 with more of an emphasis placed on boat handling and performance.
6.The O’Pen Bic class gives experienced sailors and Optimist racers an opportunity to further their education in a fun exciting boat. Sailors will work on the basic points of sail while having fun and cruising around the bay! Sailors receive on-shore chalk talks in preparation for on-the-water activities, and they are instructed on sail trim, boat speed and rules. 
7. Community outreach
Budget $10,000
Category Recreation & Sports, General/Other Leisure & Recreational Activities
Program Linked to Organizational Strategy Yes
Population Served Children Only (5 - 14 years) Adolescents Only (13-19 years) Adults
Short Term Success For sailors to continue to enjoy the sport of sailing, in a fun environment. For new sailors to be comfortable on the water.
Long Term Success For sailors to become more confident, self reliant, responsible and enjoy sailing as a recreational sport.
Program Success Monitoring Sailors go on to sail for life. To feel safe and confident while sailing.
Program Success Examples Learn to sail participants fall in love with the sport and continue sailing with the SYSP, either with the race team or for recreation.
Description Our year round racing program includes Optimist Green, Optimist RWB, O'Pen Bic, C420, Laser and Multihull fleets. Sailors at all levels travel to compete in regattas across the state, country and world. 
Budget $100,000
Category Recreation & Sports, General/Other Athletics & Sports
Program Linked to Organizational Strategy Yes
Population Served Adolescents Only (13-19 years) Children Only (5 - 14 years)
Short Term Success Many SYS race team members strive to compete at Nationals in hopes of representing the US at an international regatta. Recently, two SYS sailors traveled to Portugal to sail at ISAF Youth Worlds.
Long Term Success  For sailors competing Optimist Green Fleet our goal is for 100% to move onto Optimist RWB and then from there continue their racing careers as far as their desire or abilities carry them.  SYSP encourages all sailors to have fun and enjoy their time on the water.
Program Success Monitoring
Sailors who continue to sail after leaving our program whether in college or recreationally means we have imparted the love of sailing in these kids. Many alumni return to the program to coach during the summer. 
The sailors who have gone through the SYSP have made bonds and friendships with sailors from across the country. 
Program Success Examples Our success is due to our coaches who work diligently to stay current by attending the US Sailing Symposium every January and also pursue advanced certificates. Their hard work and encouragement are the reason our race teams continue to have a high number of sailors who have gone on to be competitive sailors in college and beyond.
Description Sarasota Youth Sailing's High School Program is for sailors in grades 8-12, who want to sharpen their sailing skills through the fall, winter and spring. Throughout the school year, participants in the program attend  regular practice at SYS and several weekend regattas around the state. Our high school program ranks among the best in the nation.
Budget $30,000
Category Recreation & Sports, General/Other Athletics & Sports
Program Linked to Organizational Strategy Yes
Population Served Adolescents Only (13-19 years)
Short Term Success A short term goal would be for all the participating High Schools to qualify for the District Championship.
Long Term Success A long term goal is to keep the program flourishing with incoming freshman for each of the participating High Schools. 
Program Success Monitoring We measure our success by the number of sailors we retain throughout the year and by how many alumni sail in college.
Program Success Examples Three of our High School attended a National Championship, 2013 The Great Oaks. Riverview placed 1st Pine View 2nd and SMA 5th. In 2014 Pine View and Sarasota High qualified for and attended the National Championships.
CEO/Executive Director
CEO/Executive Director Ms. Alana O'Reilly
CEO Term Start July 2014
CEO/Executive Director Email

Alana was most recently with the Annapolis Yacht Club Junior Program Coordinator. Prior to that, she was the Assistant Coach of the Georgetown University Varsity Sailing Team.

Alana graduated from the College of Charleston in 2006. She was named to the Inter-Collegiate All America team in 2005 and 2006, won the Madeleine Trophy for A-division low point skipper at the 2006 College Nationals, and was named the Quantum Female College Sailor of the Year. Alana conducted an Olympic campaign in 2011-2012 and finished second in the Olympic Trials as well as third in the Women’s Match Racing World Championship.

Alana is a US Sailing Level 3 Instructor.

Former CEOs/Executive Directors
David Livingston Apr 2009 - July 2013
Karen Tone July 2013 - May 2014
Senior Staff
Dalton Tebo Head Club 420 Coach
James E. Zellmer Head Multihull Coach
Staff & Volunteer Statistics
Full Time Staff 1
Part Time Staff 19
Staff Retention Rate % 100
Professional Development Yes
Contractors 0
Volunteers 70
Management Reports to Board Yes
CEO/Executive Director Formal Evaluation Yes
Senior Management Formal Evaluation Yes
Non-Management Formal Evaluation Yes

Sarasota Youth Sailing is located on the grounds of the Sarasota Sailing Squadron. We not only partner with them for our facility and grounds use, but rely on them heavily for boat storage, meeting space, use of the property.  The Sailing Squadron is always more than beneficial and gracious.  They are a wonderful host club to our program and help us in anyway possible.  As a thank you, we are trying to teach the SYS sailors to take care of the property and we encourage our families to join the SSS and participate in their regattas.  The Luffing Lassies, which is the women sailing group helps our program with parking and registration for our major event SailFest, and many other things throughout the year.

 We work with several local yacht clubs, we provide the coaching staff for the Field Club's summer sailing camp. We have also worked with the Sarasota Yacht Club by providing coaching for their summer program and chartered boat use, the yacht club also hosts an annual regatta which many of our sailors participate.
External Assessments and Accreditations
Risk Management Provisions
Government Licenses
Organization Licensed by the Government No
Fundraising Plan Yes
Communication Plan No
Strategic Plan No
Strategic Plan Years
Strategic Plan Adopted 0
Management Succession Plan No
Continuity of Operations Plan No
Nondiscrimination Policy No
Whistle Blower Policy Yes
Document Destruction Policy Yes
Directors and Officers Insurance Policy Yes
Policies and Procedures Yes
Planning & Policies Comments by Organization
The Sarasota Youth Sailing board of directors has just added a new fundraising chair to the board in December 2017 and she has taken the lead for the 2018 fundraising plan and leader of the Giving Challenge.  The fundraising plan calls for an Ad hoc strategic plan to be put into place in 2018.  A formal communication plan is not attached, but throughout the timeline of the fundraising plan there are definite mentions of communication goals throughout the year.    
Sarasota Youth Sailing is also in the process of hiring a new Executive Director, our current one Alana O'Reilly was recently married and will be leaving in May.  We have begun the candidate search and see the need to put a written succession plan in place especially after reviewing this best practice document section.
Multi-Media Comments by Organization

 Please read this article about the benefits of youth sailing:

Other Documents
Other Document 2
Document Destruction
Board Chair
Board Chair Mark Liebel
Company Affiliation Duncan Seawall, Dock and Boat Lift LLC.
Board Term Oct 2017 to Oct 2019
Board Chair Email
Board Members
Board Members
Peter Eduardo volunteer
David Hillmyer volunteer
Michael D. Kaighin Aquagenix/DeAngelo Brothers, Inc.
Justin King Community Volunteer
Mark Liebel Duncan Seawall, Dock and Boat Lift LLC
Karen Liebel Community Volunteer
Kelly Liebel Community
Donna Mason community volunteer
Constituency Includes Client Representation No
Board Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 8
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Gender
Male 5
Female 3
Unspecified 0
Board Term Lengths 2
Board Term Limits 99
Board Orientation No
Number of Full Board Meetings Annually 11
Board Meeting Attendance % 74
Board Self-Evaluation No
Written Board Selection Criteria Yes
Board Conflict of Interest Policy Yes
% of Board Making Monetary Contributions 100
% of Board Making In-Kind Contributions 100
Standing Committees
Advisory Board / Advisory Council
Program / Program Planning
Communications / Promotion / Publicity / Public Relations
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Governance Comments by Organization

In the last year Sarasota Youth Sailing has made many strides forward. We have an executed “Letter of Understanding” with the Sarasota Sailing Squadron which allows up to operate on the their grounds for the term of their lease with the City of Sarasota through 2035. This is allowing us to actively pursue the possibilities of building a facility which will accommodate classrooms and offices. We are currently looking at different possibilities and once the location and design are finalized the fundraising will begin.

This year we are continuing to grow our scholarship program and have awarded over 40 scholarships to sailors who without financial help would not be able to learn to sail.

The largest cost we have is keeping our boats in safe working order. Our safety boats are aging and we are in need of a new safety boats and several new engines for the older boats . Additionally, because of the tremendous amount of wear and tear on the sailboat fleet we need to continuously replace sails and integral parts on the boats ensuring safety on the water.

We are looking forward to purchasing a donor database and expanding our "friend raising and fundraising." We want to make sailing accessible to many organizations in town, to host them for a day on the water.  We look forward to partnering with organizations we have met through the Giving Challenge.  
We will continue to fund our Multihull boat program and search for donors.  They will most likely have interest in the activities on and off the water.  These performance sailboats require sailors to be in top physical condition to sail and many mental attributes like quick decision making, mental toughness and abilities.  We are excited about our SYS high school sailors who have earned their position on these boats.
We are always striving for sailor retention.  Our summer camp and learn to sail programs get kids sailing, keep them coming back for summer and eventually to join the fun of the competitive teams.

Current Year Projections
Tax Year Start Month Oct
Tax Year Start Day 01
Tax Year Begins 2017
Tax Year End Month Sept
Tax Year End Day 30
Tax Year Ends 2018
Projected Revenue $462,705.00
Projected Expenses $462,660.00
Total Projected Revenue includes "in-kind" contributions/ donations Yes
Organization has Endowment No
Capital Campaign
Currently In a Capital Campaign No
Anticipate Campaign within 5 years? Yes
Campaign Purpose
Campaign Goal
Amount Raised To Date 0 as of 0
IRS Form 990s
Financial Review
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201620152014
Foundation and
Corporation Contributions
Government Contributions$0$0$0
Individual Contributions$157,967$131,429$175,504
Investment Income, Net of Losses$0$0$0
Membership Dues$0$0$0
Special Events$39,322$28,245$25,370
Revenue In-Kind$39,710$5,762$18,400
Expense Allocation
Fiscal Year201620152014
Program Expense$336,823$335,628$332,834
Administration Expense$82,526$89,590$83,025
Fundraising Expense$20,727$0$0
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses1.160.971.15
Program Expense/Total Expenses77%79%80%
Fundraising Expense/Contributed Revenue11%0%0%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$394,134$293,348$257,227
Current Assets$140,126$76,323$71,250
Long-Term Liabilities$0$0$0
Current Liabilities$48,503$7,261$12,765
Total Net Assets$345,631$286,087$244,462
Top Funding Sources
Fiscal Year201620152014
Top Funding Source & Dollar AmountTuition and Fees $229,266Tuition $247,650Tuition $261,468
Second Highest Funding Source & Dollar AmountContributions, gifts, grants $157,967Contributions, gifts, grants $131,429Contributions, gifts, grants $175,504
Third Highest Funding Source & Dollar AmountDonated Facilities $39,710Fundraising $28,245Fundraising $25,370
CEO/Executive Director Compensation $50,001 - $75,000
Tax Credits No
Short Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities2.8910.515.58
Long Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets0%0%0%
Financials Comments
Financial Comments by Organization We have made significant improvements the last two years in fundraising and board governance. We now have one dedicated board member focusing on our fundraising efforts and donor database, we hope this continues to develop our sponsors and grants. Our board is now organized with each member having a specific area of responsibility providing for more ownership of their role on the board. With significant depreciation expenses and equipment replacement needs, we are in constant need of fundraising to continue providing our program services at a reasonable cost to our families.
Financial Comments by Foundation
Financial information taken from Federal Form 990.  Contributions include foundation and corporate support.
Total revenue includes the value of in-kind donations.  Financial information for 2016 taken solely from the audited financial statements as the Federal tax return was not available at time of review. 
Nonprofit Sarasota Youth Sailing Program Inc (dba Sarasota Youth Sailing Inc)
Address 1717 Ken Thompson Parkway
Sarasota, FL 34230
Phone 941 504-4236