Sarasota Youth Sailing Program Inc
PO Box 2706
Sarasota FL 34230
Mission
Sarasota Youth Sailing, Inc. (SYS) is a 501(c)(3) non-profit educational organization established to encourage youth sailors to experience the joy of sailing in a safe and fun environment. We strive to impart a love of sailing as a life sport while providing the fundamental skills necessary for participants to advance in the sport as far as their desire, skill and hard work may take them. SYS promotes ethical behavior among its sailors and encourages the teaching of life-long lessons which seek to build character, foster teamwork, self-reliance and strengthen respect for the marine environment.
Leadership
CEO/Executive Director Ms. Alana O'Reilly
Board Chair Mark Liebel
Board Chair Affiliation Duncan Seawall, Dock and Boat Lift LLC.
General Info
Former Names
Sarasota Youth Sailing Program, Inc.
Tax Exempt Status Public Supported Charity
Incorporation Year 1982
Awarded competitive grant from Community Foundation in the last 5 years? No
State Charitable Solicitations Permit Yes May 2018
State Registration Yes Feb 2018
Financial Summary
 
 
Projected Revenue $440,000.00
Projected Expenses $425,000.00
IRS Letter of Determination
IRS Letter of DeterminationView
Other Documents
Annual Report 2015View
Impact Statement

The past year for Sarasota Youth Sailing has been great both on and off the water. We have taught over 400 children to sail in our learn to sail programs and distributed over $6,000 in scholarships for our summer program and $3,000 in scholarships for our year-round racing program. Our race teams continued their record of success and had great results both locally and nationally.

Our goals for the next year are to continue to offer sailing lessons to any youth that are interested in sailing by increasing our fall and spring learn to sail programs. We will also strive to continue the success of our race team sailors by challenging them to do their best at practice and regattas.

Needs Statement

Sarasota Youth Sailing funds its direct costs largely from tuition and fees from its program offerings, its own annual fund raising efforts and special events. However, the program has significant capital needs, which are not funded through these sources:

1. Coach/Safety Boats $30,000
Our two current coach/safety boats face extensive repair costs. As each boat serves 400+ sailors and over 760 hours a year in the water, a reliable coach boat is integral to the ongoing success of our program.

2. 2 Replacement Engines $15,000
We need to replace two of our older coach boat engines to ensure that they are in the best working condition.

3. Scholarships $10,000
In order to provide sailing instruction to all youth that have an interest, we have a scholarship program for our summer camp as well as our year round racing program. We ask scholarship participants to pay 50% and scholarships provide the other half of the program fees.
 
4. Office $30,000
Our current office is a mobile home and as our program has grown so has our need to have a dedicated office.  We have an area selected in an existing structure on the grounds.  The office will be on the second floor and will also have to be ADA compliant.  
 
Background Statement
Sarasota Youth Sailing, Inc. (SYS) initially started with a summer camp program in the late 1970s. Since our beginning days, the summer program has grown with approximately 350 youths ages 5-18 attending each summer and over 75 sailors participating in our year round program. In the late 80’s, the SYS Race Team was formed with sailors competing locally, regionally, and nationally sailing in Optimist, 420’s and Laser sailboats. There is also a year round Recreational Program allowing sailors to chart their course on Sarasota Bay and enjoy sailing on Sunday afternoons in Optimist sail boats. The High School Sailing Program allows youths the opportunity to sail on a High School Team, the SYS teams and recreationally and is sailed in the 420 sailboats.
Areas Served
Areas Served
Area
FL- Sarasota
FL- Manatee
Areas Served Comments Sarasota Youth Sailing, Inc. offers learn to sail and year-round race programs to youth from all over the United States - especially during our summer camps. Most of our youth come from Sarasota and Manatee counties.
Service Categories
Primary Org Type Youth Development
Secondary Org Type Recreation & Sports
Tertiary Org Type Youth Development
Statement from the Board Chair/Board President
When I joined the Sarasota Youth Sailing board, we faced several challenges - both in terms of  Board governance and in financial controls. Building on a process that outgoing Chairman Jim Miller had put in place, we finalized the restructuring of the Board into committees. This pushed down responsibilities from the Board as a whole to individual committees and empowered those committees with the decision making authority and financial wherewithal to achieve their goals. This has been a major improvement due to the fact that we now have the correct people in the correct positions, all of which are trained and specialized with the types of committee they are leading.
 
A major challenge Sarasota Youth Sailing faces is the fact that we still have no physical facility. We are authorized to use space provided to us by the Sarasota Sailing Squadron. We do not have a formal lease so we reach an agreement each year with the Squadron to continue our use of their facility. The two parties have drafted a “Letter of Understanding” which would give Sarasota Youth Sailing an agreement to be on the Squadron property through 2035. Once this Letter of Understanding is in place it will help with fundraising for a better facility than the trailer
we currently use as an office.
 
Additionally, there is a tremendous amount of wear and tear on
the sailboats as well as the safety boats. Although boats are designed to last longer than 7 years, we have to plan on replacing all 48 boats in our fleet every 7 years because of the high amount of use on the boats. 
Like any other Non-Profit organization, we face our difficulties but with the board that is currently in place and wonderful support organizations like the Community Foundation we feel as though we have the heart and soul to keep Sarasota Youth Sailing going for many future generations to enjoy.
 
Statement from the CEO/Executive Director
Our goal at Sarasota Youth Sailing is to get people on the water in a safe and fun way. This past year we taught over 400 people to sail. Sailing is a life-long sport that teaches children independence, self reliance and problem solving skills. We have children as young as seven in a small boat by themselves navigating the waters of Sarasota Bay and loving it. It is important to us to make sure that anyone that would like to learn how to sail has an opportunity to do it. We are very grateful for the generous support of the Sarasota community that allows our program to provide this service to our residents.
Programs
Description Our summer camp program serves between 300-400 kids each summer in Sarasota and Manatee counties. We offer a wide variety of classes to impart the love of sailing for kids ages 5-18. Younger children are introduced to formal sailing instruction and older children are taught boat handling, tactics and racing. Our Adventure Camp, a STEM (science, technology, engineering and math) influenced camp,  is for 4th -8th graders. Campers explore the surrounding natural areas using kayaks and/or other vessels. The focus is to learn about the marine environment of Sarasota Bay. Students explore a variety of ecosystems including mangroves, sandbars and the open water.  There are opportunities for snorkeling and fishing.  When the sea breeze fills in during the afternoon, sailors take to the water and learn the fundamentals of sailing.



Budget $100,000
Category Recreation & Sports, General/Other Leisure & Recreational Activities
Program Linked to Organizational Strategy Yes
Population Served Children Only (5 - 14 years) Adolescents Only (13-19 years)
Short Term Success Sailors to continue to sail with SYSP throughout the year.
Long Term Success
Summer camp sailors to enjoy sailing as a lifelong sport.
Program Success Monitoring The number of new sailors joining our year round program or race team is a good indicator of our success.
Program Success Examples New summer camp sessions have been added each year to accommodate the sailors and families wanting an adventure class.
Description SYS offers six different learn to sail classes. 
1. Tadpoles is a “pre-beginner” program designed to introduce younger children to formal sailing instruction. The Tadpoles program is designed to challenge the cognitive abilities of children five to seven years of age and who are capable of functioning within a group.
2. Opti 1 includes more formal instruction in teaching children to independently sail their own vessel. Classes are taught using Optimist Prams and sailors learn the basic rules of the road, rigging, sailing technique, and points of sail.
3. Opti 2 students will expand on the skills learned in optimist one and learn to confidently and independently sail their own Optimist Pram with more of an emphasis placed on boat handling and performance.
4. Beginner 420- 420's are sailed with a Skipper and Crew. Students will learn basic rules of the road, rigging, sailing technique, and points of sail. 
5. Intermediate 420 -Students will expand on the skills learned in 420 one and learn to confidently and independently sail each 420 with more of an emphasis placed on boat handling and performance.
6. Community outreach/adult sailing - Participants will learn the basic rules of the road, rigging, points of sail, sail trim, and boathandling. This is a great class for beginners or sailors who would like to brush up on their skills and single handed sailors who would like to learn more about sailing with multiple control lines and sails. Boats with a main and jib sail will be used 
Budget $10,000
Category Recreation & Sports, General/Other Leisure & Recreational Activities
Program Linked to Organizational Strategy Yes
Population Served Children Only (5 - 14 years) Adolescents Only (13-19 years) Adults
Short Term Success For sailors to continue to enjoy the sport of sailing, in a fun environment. For new sailors to be comfortable on the water.
Long Term Success For sailors to become more confident, self reliant, responsible and enjoy sailing as a recreational sport.
Program Success Monitoring Sailors go on to sail for life. To feel safe and confident while sailing.
Program Success Examples Learn to sail participants fall in love with the sport and continue sailing with the SYSP, either with the race team or for recreation.
Description Our year round racing program includes Optimist Green, Optimist RWB, C420, Laser and Multihull fleets. Sailors at all levels travel to compete in regattas across the state, county and world. 
Budget $100,000
Category Recreation & Sports, General/Other Athletics & Sports
Program Linked to Organizational Strategy Yes
Population Served Adolescents Only (13-19 years) Children Only (5 - 14 years)
Short Term Success Many SYS race team members strive to compete at Nationals in hopes of representing the US at an international regatta. Recently, two SYS sailors traveled to Portugal to sail at ISAF Youth Worlds.
Long Term Success  For sailors competing Optimist Green Fleet our goal is for 100% to move onto Optimist RWB and then from there continue their racing careers as far as their desire or abilities carry them.  SYSP encourages all sailors to have fun and enjoy their time on the water.
Program Success Monitoring
Sailors who continue to sail after leaving our program whether in college or recreationally means we have imparted the love of sailing in these kids. Many alumni return to the program to coach during the summer. 
The sailors who have gone through the SYSP have made bonds and friendships with sailors from across the country. 
Program Success Examples Our success is due to our coaches who work diligently to stay current by attending the US Sailing Symposium every January and also pursue advanced certificates. Their hard work and encouragement are the reason our race teams continue to have a high number of sailors who have gone on to be competitive sailors in college and beyond.
Description Sarasota Youth Sailing's High School Program is for sailors in grades 8-12, who want to sharpen their sailing skills through the fall, winter and spring. Throughout the school year, participants in the program attend  regular practice at SYS and several weekend regattas around the state. Our high school program ranks among the best in the nation.
Budget $30,000
Category Recreation & Sports, General/Other Athletics & Sports
Program Linked to Organizational Strategy Yes
Population Served Adolescents Only (13-19 years)
Short Term Success A short term goal would be for all the participating High Schools to qualify for the District Championship.
Long Term Success A long term goal is to keep the program flourishing with incoming freshman for each of the participating High Schools. 
Program Success Monitoring We measure our success by the number of sailors we retain throughout the year and by how many alumni sail in college.
Program Success Examples Three of our High School attended a National Championship, 2013 The Great Oaks. Riverview placed 1st Pine View 2nd and SMA 5th. In 2014 Pine View and Sarasota High qualified for and attended the National Championships.
CEO/Executive Director
CEO/Executive Director Ms. Alana O'Reilly
CEO Term Start July 2014
CEO/Executive Director Email sarasotayouthsailing@gmail.com
Experience

Alana was most recently with the Annapolis Yacht Club Junior Program Coordinator. Prior to that, she was the Assistant Coach of the Georgetown University Varsity Sailing Team.

Alana graduated from the College of Charleston in 2006. She was named to the Inter-Collegiate All America team in 2005 and 2006, won the Madeleine Trophy for A-division low point skipper at the 2006 College Nationals, and was named the Quantum Female College Sailor of the Year. Alana conducted an Olympic campaign in 2011-2012 and finished second in the Olympic Trials as well as third in the Women’s Match Racing World Championship.


Alana is a US Sailing Level 3 Instructor.


Former CEOs/Executive Directors
NameTerm
David Livingston Apr 2009 - July 2013
Karen Tone July 2013 - May 2014
Senior Staff
NameTitle
Dalton Tebo Head Club 420 Coach
James E. Zellmer Head Multihull Coach
Staff & Volunteer Statistics
Full Time Staff 1
Part Time Staff 19
Staff Retention Rate % 100
Professional Development Yes
Contractors 0
Volunteers 12
Management Reports to Board Yes
CEO/Executive Director Formal Evaluation Yes
Senior Management Formal Evaluation Yes
Non-Management Formal Evaluation Yes
Collaborations

Sarasota Youth Sailing is located on the grounds of the Sarasota Sailing Squadron. We partner with them for our facility and grounds use. We provide the coaching staff for the Field Club's summer sailing camp. We have also worked with the Sarasota Yacht Club by providing coaching for their summer progam and chartered boat use.

External Assessments and Accreditations
Assessment/AccreditationYear
Risk Management Provisions
Government Licenses
Organization Licensed by the Government No
Plans
Fundraising Plan No
Communication Plan No
Strategic Plan No
Strategic Plan Years
Strategic Plan Adopted 0
Management Succession Plan No
Continuity of Operations Plan
Policies
Nondiscrimination Policy No
Whistle Blower Policy Yes
Document Destruction Policy Yes
Directors and Officers Insurance Policy No
Policies and Procedures Yes
Comments
Multi-Media Comments by Organization

 Please read this article about the benefits of youth sailing:

http://www.heraldtribune.com/article/20140831/ARTICLE/140839950/2416/NEWS?Title=Labor-Day-regatta-highlights-benefits-of-sailing-especially-for-children

Other Documents
Other Document 2
Document Destruction
Board Chair
Board Chair Mark Liebel
Company Affiliation Duncan Seawall, Dock and Boat Lift LLC.
Board Term Oct 2015 to Oct 2018
Board Chair Email
Board Members
Board Members
NameAffiliation
Peter Eduardo volunteer
Ross Fogleman Community Volunteer
David Hillmyer volunteer
Michael D. Kaighin Aquagenix/DeAngelo Brothers, Inc.
Mark Liebel Duncan Seawall, Dock and Boat Lift LLC
Karen Liebel Community Volunteer
Donna Mason community volunteer
Constituency Includes Client Representation No
Board Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 7
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Gender
Male 5
Female 2
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 3
Board Orientation No
Number of Full Board Meetings Annually 11
Board Meeting Attendance % 76
Board Self-Evaluation No
Written Board Selection Criteria No
Board Conflict of Interest Policy Yes
% of Board Making Monetary Contributions 100
% of Board Making In-Kind Contributions 100
Standing Committees
Advisory Board / Advisory Council
Executive
Finance
Program / Program Planning
Communications / Promotion / Publicity / Public Relations
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Building
Membership
Comments
Governance Comments by Organization
Upon moving to Sarasota in 1981 with my parents and three older brothers, we were quickly enrolled in sailing lessons with Sarasota Youth Sailing. Ever since that hot summer day in August of 1981 I have been involved with SYS in one way or another. I took lessons
during the summer program, learned to race there, I volunteered as a junior instructor, was the director of the summer program for several years and have been racing sailboats nationally and internationally for over 35 years. The program has helped form me into the person I
am today teaching me sportsmanship, how to be a team player, respect for others as well as the environment. I am very grateful for the program and am very proud to be the Chairman of Sarasota Youth Sailing.
When I joined the board, Sarasota Youth Sailing faced several challenges, both in terms of Board governance and in financial controls. Building on a process that outgoing Chairman Jim
Miller had put in place, we finalized the restructuring of the Board into committees which pushed down responsibilities from the Board as a whole to the committees and empowered those committees with the decision making authority and financial wherewithal to achieve
their goals. This has been a major improvement due to the fact that we have the correct people in the correct positions, all of which have training with the types committee they are leading.
A significant challenge Sarasota Youth Sailing faces is the fact that we still have no physical facility. We are authorized to use space provided to us by the Sarasota Sailing Squadron, but have no formal lease and we reach an agreement each year with the Squadron to continue our use
of their facility. The two parties have drafted a “Letter of Understanding” which would give Sarasota Youth Sailing an agreement to be on the Squadron property through 2035. Once this
Letter of Understanding is in place, it will help with fundraising for a better facility than the trailer we currently use as an office.
 
Additionally, there is a tremendous amount of wear and tear on
the sailboats as well as the safety boats. Although boats are designed to last longer than 7 years, we have to plan on replacing all 48 boats in our fleet every 7 years because of the high amount of use on the boats. We are currently trying to fund the replacement of 2 safety boats
and (6) 420 sailboats that will cost in the range of $110,000.00.
Like any other Non-Profit organization, we face our difficulties but with the board that is currently in place and wonderful support organizations like the Community Foundations we feel as though we have the heart and soul to keep Sarasota Youth Sailing going for many future generations to enjoy.

 


Fiscal Year Projections
Fiscal Year Begins 2015
Fiscal Year Ends 2016
Projected Revenue $440,000.00
Projected Expenses $425,000.00
Organization has Endowment No
Capital Campaign
Currently In a Capital Campaign No
Anticipate Campaign within 5 years? Yes
Campaign Purpose
Campaign Goal
Campaign Dates 0 to 0
Amount Raised To Date 0 as of 0
IRS Form 990s
Historical Financial Review
Expense Allocation
Fiscal Year201520142013
Program Expense$335,628$332,834$308,624
Administration Expense$89,590$83,025$96,749
Fundraising Expense$0$0$0
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses0.971.150.92
Program Expense/Total Expenses79%80%76%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201520142013
Total Assets$293,348$257,227$194,505
Current Assets$76,323$71,250$19,122
Long-Term Liabilities$0$0$0
Current Liabilities$7,261$12,765$12,051
Total Net Assets$286,087$244,462$182,454
Top Funding Sources
Fiscal Year201520142013
Top Funding Source & Dollar AmountTuition $247,650Tuition $261,468Tuition $265,960
Second Highest Funding Source & Dollar AmountContributions, gifts, grants $131,429Contributions, gifts, grants $175,504Fundraising $51,014
Third Highest Funding Source & Dollar AmountFundraising $28,245Fundraising $25,370Contributions, gifts, grants $49,280
CEO/Executive Director Compensation
Tax Credits No
Solvency
Short Term Solvency
Fiscal Year201520142013
Current Ratio: Current Assets/Current Liabilities10.515.581.59
Long Term Solvency
Fiscal Year201520142013
Long-Term Liabilities/Total Assets0%0%0%
Financials Comments
Financial Comments by Organization We have made significant improvements the last two years in fundraising and board governance. We now have two dedicated board members focusing on our fundraising efforts which has yielded us more sponsors and grants. Our board is now organized with each member having a specific area of responsibility providing for more ownership of their role on the board. With significant depreciation expenses and equipment replacement needs, we are in constant need of fundraising to continue providing our program services at a reasonable cost to our families.
Financial Comments by Foundation
Financial information taken from Federal Form 990.  Contributions include foundation and corporate support.
Total revenue includes the value of in-kind donations.
Nonprofit Sarasota Youth Sailing Program Inc
Address PO Box 2706
Sarasota, FL 34236
Phone 941 504-4236

THE COMMUNITY FOUNDATION OF SARASOTA COUNTY, INC. IS A REGISTERED 501(C)(3) NON-PROFIT CORPORATION. A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE WITHIN THE STATE (1-800-HELP-FLA) OR FROM THE WEBSITE: WWW.FRESHFROMFLORIDA.COM. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE. ONE HUNDRED PERCENT (100%) OF EACH CONTRIBUTION IS RECEIVED BY THE COMMUNITY FOUNDATION OF SARASOTA COUNTY. REGISTRATION #SC-02471.