Sarasota Pops Orchestra Inc
PO Box 1622
Sarasota FL 34230
Mission
As the community orchestra of Bradenton and Sarasota we are committed to presenting "Music You Love, Musicians You Know!"
Leadership
CEO/Executive Director No Executive Director
Board Chair Jack Barnett
Board Chair Affiliation Retired
General Info
Organization DBA
DBA
The Pops Orchestra
Former Names
Sarasota Community Orchestra, Inc
Tax Exempt Status Public Supported Charity
Incorporation Year 1979
State Charitable Solicitations Permit Yes Sept 2017
State Registration Yes Apr 2017
IRS Letter of Determination
View
Financial Summary
 
 
Projected Revenue $121,000.00
Projected Expenses $121,000.00
Impact Statement

Accomplishments

-  Completed a successful 2015-16 season of seven concerts.
-  Partnered with the Stars and Stripes Foundation and the Military Officers Association of American (MOAA), Sarasota Chapter, to present the second annual Flag Day concert and Flag Ceremony at the Patriot Plaza, on the grounds of the Sarasota National Memorial Cemetery to an audience of over 2,000.
-  Performed "A Christmas Carol-The Concert" to sold-out audiences during December 2015.
-  Performed "A Salute to America's Veterans" USO style concert to over 1,300 in November 2016.
-  Presented varied and entertaining programs for over 4,000 audience members
-  Provided an opportunity for over 60 musicians to perform challenging repertoire with other fine musicians from the greater Bradenton/Sarasota community as part of an outstanding community orchestra led by a talented and vibrant conductor

 

Goals:

- Expand our audience and donor base.
- Engage our musicians with a challenging repertoire.
- Collaborate with other arts and community organizations for mutual benefit.
- Provide concerts that entertain, invigorate and project our passion and enthusiasm for music and include programming that includes "something for everyone." 
 
Needs Statement
  1. Fund all musician chairs (principals @ $500 and musicians @ $250)
  2. Fund Part-time Development Assistant: $15,000
  3. Fund Music Rental, Purchase and Commission: $1,000
  4. Fund Concert Hall Expenses: $5,000
  5. Fund Stage Manager: $1,000
Background Statement
The Pops Orchestra has a unique history. We were founded in 1975 as the Sarasota Community Orchestra under the direction of Arlene Stein. During that first year, the orchestra grew from five to thirty members. Today, the Pops Orchestra is comprised of more than sixty musicians including some of the communities finest professionals as well as non-professionals of all ages, reflecting the diversity of our audience and patrons. With a focus on light classical, broadway musical theatre, contemporary and popular music, our concerts are more relaxed than the formal classical orchestra, with an emphasis on providing a fun musical experience for our audience. Our ticket prices are affordable, ranging from $5 for students to $25 for premium seating. Each concert is designed to entertain, invigorate and project our passion and enthusiasm for music and features "something for everyone" to enjoy.
Areas Served
Areas Served
Area
FL- Manatee
FL- Sarasota
Areas Served Comments Greater Bradenton - Sarasota community
Service Categories
Primary Org Type Arts,Culture & Humanities
Secondary Org Type
Tertiary Org Type
Statement from the Board Chair/Board President

 

Statement from Board President

As the Pops Orchestra completes our 41st season we have many accomplishments to be proud of:

1.     Board Engagement. The Pops Board of Directors is actively engaged in the management and operations of the Pops. Without an Executive Director, Board members have shouldered responsibilities for House Management, Box Office and Marketing in addition to the traditional roles for Development, Governance and Fiscal responsibility.

2.     Annual Grants. We are now receiving annual grants from the Sarasota County Tourist Development Cultural/Arts, the Manatee Community Foundation, the Gulf Coast Community Foundation and the Women’s Exchange.

3.     MOAA/Pops Partnership. We have joined with the Sarasota Chapter of the Military Officers Association of America to establish the “Stars and Stripes Foundation” with its mission to honor veterans, inspire patriotism and embrace freedom and received a major anonymous grant for initial funding. With support of the Stars and Stripes Foundation we are performing an annual Flag Day concert at the Patriot Plaza on the grounds of the Sarasota Memorial Cemetery and a Veterans Day concert in our annual concert series.

4.     Musician Remuneration. We have been able to increase the number of musicians who receive stipends for rehearsals and performances. Now all principal players and second chair woodwinds are paid positions. This significantly enhances the professional sound of the orchestra.

5.     Rebranding. We have rebranded the Sarasota Pops Orchestra as “The Pops Orchestra” to better describe our programming and in using the tag line: “the community orchestra for Bradenton and Sarasota” more clearly define our geographic focus and to better distinguish ourselves within these communities.

6.     Donor Base. During the 2016 Giving Challenge the Pops continued to increase both its new and returning donors and because of matching grant funds from the Patterson Foundation received nearly $20,000.   T

7.     Audience Increase. Audience statistics for the 2015-16 concert season reflect a 25% increase over the previous concert year and demonstrates the growth of audience for our Bradenton concerts.

8.     Challenging Programming. During this concert season the Pops produced a highly successful "Salute to American Veterans" concert, featuring  Bill Johnson, a Las Vegas based Bob Hope impersonator and local vocal artists recalling the Andrews Sisters, Judy Garland, Marlene Dietrich, Peggy Lee, Marilyn Monroe and other celebrities who toured in USO shows with Bob Hope.  

9.     Strong Collaborations. Each Pops concert includes collaboration with at least one other arts organization. Recently these include Gloria Musicae, the State College of Florida, the Manatee Community Band and local youth music scholarship winners.

We also face significant challenges:

1.     Executive Director. To advance to the next level the Pops needs an executive director capable of directing the workload of volunteers, provide additional development capacity and assume the administrative responsibilities common in a small-medium size business that is the Pops.

2.     Long-term Fiscal Stability. With only 50% of the Pops budget from ticket sales we have a constant challenge to identify new and cultivate existing funding sources.

3.     Board Development. The Pops must move to the next level by developing a five-year Strategic Plan, establishing long-range funding goals and building well-defined relationships within the greater Bradenton/Sarasota community.

4.     Grow our Collaborative Relationships with Other Arts Organizations. The Pops has invited many other local arts organizations in our community to join in our musical offerings. We need to expand these collaborative relationships and explore additional opportunities to cooperate. There are a variety of administrative areas including joint ticketing and shared marketing that have the potential for cost savings and improved benefit.

5.     New Technologies. We need to look to new technologies that can redefine how we can create and distribute content and interact with our audiences. It could include more audience engagement during concerts to use of social media, to expanding our offerings to underserved portions of the community.

 

Statement from the CEO/Executive Director
The Pops Orchestra currently does not have an Executive Director.
Programs
Description USO shows started in 1941 for deployed troops to provide a connection to their families, along with entertainment and relaxation. Our USO-type event will honor local veterans and their families. Headlined by Las Vegas Bob Hope impersonator, Bill Johnson, the two-hour performance will recall the music, entertainers and celebrities who traveled overseas to produce shows for American servicemen and women during WWII, Korea, Vietnam and the Gulf Wars. 
Budget $14,000
Category Arts, Culture & Humanities, General/Other Commemorative Events
Program Linked to Organizational Strategy Yes
Population Served Other Named Groups Adults Elderly and/or Disabled
Short Term Success 85% of audience members will agree or strongly agree that the concert was a meaningful artistic and cultural experience.
Long Term Success To present high quality performances which appeal to diverse audiences and promote cultural excellence in the community.
Program Success Monitoring Immediate audience reaction through observation, interaction and comments.  End of concert feedback using program insert survey and web based  collection of patron satisfaction.  
Program Success Examples
  • Growth of 10% year to year in returning audience members
  • A demand for a variety of musical programming 
  • Growth of the musicians in their technique, ensemble unity and overall quality of performance
Description Four amazing operatic voices will transport you on an odyssey of vocal power and theatrical beauty. Johanna Fincher (soprano), Robyn Rocklien (mezzo-soprano), Adam Bielamowicz (tenor) and Christopher Holloway (baritone) bring their talent and virtuosity to join the Pops Orchestra in an unforgettable concert of holiday music and artistry.
Budget $15,000
Category Arts, Culture & Humanities, General/Other Music
Program Linked to Organizational Strategy Yes
Population Served Families Aging, Elderly, Senior Citizens Children and Youth (0 - 19 years)
Short Term Success aa
Long Term Success aa
Program Success Monitoring aa
Program Success Examples aa
Comments
Program Comments by Organization

Our 2016-17 season marks the 41st year of the Pops Orchestra. Begun as a fledgling ensemble created to provide performance opportunities for volunteer musicians it has evolved into a fully professional orchestra. The Pops now numbers over sixty-five musicians strong, drawn from throughout the greater Sarasota/Bradenton community. In 2014 we rebranded ourselves as the "Pops Orchestra" with the tag line “Music You Love, Musicians You Know” to better reflect the programming we feature and the community base shared by both our musicians and audience share.

In each of our concerts we partner with local artists and organizations including instrumental and vocal soloists, local choral and instrumental groups and associations that include arts sponsorship within their mission.

Our 2016-17 season will continue our vision to be a catalyst for arts collaboration. We will strengthen our relationships with our local veterans’ organizations (spearheaded by the Military Officers Association of America, Sarasota Chapter), local colleges including the State College of Florida and the Ringling School of Art and Design and sister arts organizations including Gloria Musicae and the Manatee Concert Band.

 Such collaborations expand the audience base for both the Pops and our arts partners, highlight the arts and culture of Sarasota and communicate to our audience members the story of a vibrant arts community with opportunities for all to enjoy as an audience member, patron or performer.

CEO/Executive Director
CEO/Executive Director No Executive Director
CEO Term Start 0
CEO/Executive Director Email jack@thepopsorchestra.org
Former CEOs/Executive Directors
NameTerm
Senior Staff
NameTitle
Staff & Volunteer Statistics
Full Time Staff 0
Part Time Staff 0
Staff Retention Rate % N/A
Professional Development No
Contractors 0
Volunteers 80
Management Reports to Board N/A
CEO/Executive Director Formal Evaluation N/A
Senior Management Formal Evaluation N/A
Non-Management Formal Evaluation N/A
Collaborations
State College Florida
Florida Studio Theatre
West Coast Black Theatre Troupe 
Riverview High School 
Manatee Concert Band
Diversity Choir
Gloria Musicae 
Military Officers Association of America, Sarasota Chapter
Stars and Stripes Foundation 
 
Affiliations
AffiliationYear
Arts & Cultural Alliance of Sarasota2016
Greater Sarasota Chamber of Commerce2016
Manatee Chamber of Commerce2016
Manatee County Cultural Alliance2016
External Assessments and Accreditations
Assessment/AccreditationYear
Awards & Recognition
Award/RecognitionOrganizationYear
Outstanding Contributions to Music Education and PerformanceSarasota Music Club2015
Risk Management Provisions
Commercial General Liability
Government Licenses
Organization Licensed by the Government No
Plans
Fundraising Plan No
Communication Plan No
Strategic Plan No
Strategic Plan Years
Strategic Plan Adopted 0
Management Succession Plan No
Continuity of Operations Plan No
Policies
Nondiscrimination Policy Yes
Whistle Blower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy No
Policies and Procedures No
Comments
Management Comments by Organization Currently our organization is lead by unpaid volunteers. To meet the needs of our community, expand our programming, build larger audiences and establish long-term fiscal stability we need to engage a paid Executive Director to increase our organizational and financial capacity. This is a priority for this year.
Board Chair
Board Chair Jack Barnett
Company Affiliation Retired
Board Term May 2016 to Apr 2018
Board Chair Email jack@thepopsorchestra.org
Board Members
Board Members
NameAffiliation
Jack Barnett Retired Federal Government Executive
Robyn Bell Director of Instrumental Music, State College of Florida
Lori Dorman Partner, Law Offices of Baker, Paul and Dorman
Randy Gilmore President, Marching Band Concepts
Jane Hoffman Professional Musician and Teacher
Barb Lewis Chief Development Officer, Boys and Girls Clubs of Manatee County
Brian McCarthy Partner, Black Sail LLC (Real Estate)
Rudy Philippus Frontier Communications Manager
Jim Smith Marketing Professional
Marilyn Steele Community Volunteer
Tom Tollette Financial Services Executive
Kelly Westover Sarasota County Government Manager
Carol Whitfield Mary Kay Representative and Musician
Student serving on the board through Community Youth Development? No
Constituency Includes Client Representation Yes
Board Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 13
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Gender
Male 6
Female 7
Unspecified 0
Governance
Board Term Lengths 2
Board Term Limits 99
Board Orientation Yes
Number of Full Board Meetings Annually 12
Board Meeting Attendance % 68
Board Self-Evaluation No
Written Board Selection Criteria No
Board Conflict of Interest Policy Yes
% of Board Making Monetary Contributions 100
% of Board Making In-Kind Contributions 50
Standing Committees
Communications / Promotion / Publicity / Public Relations
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Marketing
Finance
Comments
Governance Comments by Organization The Pops faces the following governance challenges: 1.Executive Director. To advance to the next level the Pops needs an executive director capable of directing the workload of volunteers, provide additional development capacity and assume the administrative responsibilities common in a small-medium size business that is the Pops. ACTION: We have developed a position description, interviewed other EDs working in the field, established a salary range and are working to identify funding sources for this part-time position. 2.Long-term Fiscal Stability. With only 50% of the Pops budget from ticket sales we have a constant challenge to identify new and cultivate existing funding sources. ACTION: We have added board members who have strong development experience and are developing a strategic plan that will include a development component. 3.Board Development. The Pops must move to the next level by developing a five-year Strategic Plan, establishing long-range funding goals and building well-defined relationships within the greater Bradenton/Sarasota community. ACTION: Development of a 5-Year Strategic Plan is underway. 4.Grow our Collaborative Relationships with Other Arts Organizations. The Pops has invited many other local arts organizations in our community to join in our musical offerings. We need to expand these collaborative relationships and explore additional opportunities to cooperate. There are a variety of administrative areas including joint ticketing and shared marketing that have the potential for cost savings and improved benefit. ACTION: We have established significant relationships with nearly a dozen sister arts organizations and regularly include them in our programming. We are participating in an effort to grow a consortium of arts organizations to share administrative activities. 5.New Technologies. We need to look to new technologies that can redefine how we can create and distribute content and interact with our audiences. It could include more audience engagement during concerts to use of social media, to expanding our offerings to underserved portions of the community. ACTION: We have appointed a Social Media person to manage the Pops Facebook and Twitter accounts and build our social media friends base.
Fiscal Year Projections
Fiscal Year Begins 2016
Fiscal Year Ends 2017
Projected Revenue $121,000.00
Projected Expenses $121,000.00
Organization has Endowment Yes
Endowment Value $11,174.00
Capital Campaign
In a Capital Campaign No
Campaign Purpose
Campaign Goal
Campaign Dates 0 to 0
Amount Raised To Date 0 as of 0
Historical Financial Review
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201620152014
Foundation and
Corporation Contributions
$0$0$2,000
Government Contributions$0$0$4,993
Federal$0$0$0
State$0$0$0
Local$0$0$0
Unspecified$0$0$4,993
Individual Contributions$48,792$27,784$19,234
$0$0$0
$38,966$48,663$35,810
Investment Income, Net of Losses$291$3$46
Membership Dues$1,240$1,020$2,100
Special Events$0($680)($4,810)
Revenue In-Kind$0$0$0
Other$3,478$763$4,409
Expense Allocation
Fiscal Year201620152014
Program Expense$89,022$68,889$69,167
Administration Expense$8,984$0$5,244
Fundraising Expense$0$0$2,500
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses0.951.130.83
Program Expense/Total Expenses91%100%90%
Fundraising Expense/Contributed Revenue0%0%12%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$19,549$25,338$15,174
Current Assets$4,309$18,710$8,739
Long-Term Liabilities$0$0$0
Current Liabilities$950$1,500$0
Total Net Assets$18,599$23,838$15,174
Top Funding Sources
Fiscal Year201620152014
Top Funding Source & Dollar AmountContributions, gifts, grants $48,792Program Service Revenue $48,663Ticket Sales $27,174
Second Highest Funding Source & Dollar AmountProgram Service Revenue $38,966Contributions, gifts, grants $27,784Contributions, gifts, grants $26,227
Third Highest Funding Source & Dollar AmountOther $3,478Membership Dues $1,020Subscriptions $8,636
CEO/Executive Director Compensation
Tax Credits No
Solvency
Short Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities4.5412.47--
Long Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets0%0%0%
Financials Comments
Financial Comments by Organization 1.Long-term Fiscal Stability. With less than 50% of the Pops budget from ticket sales we have a constant challenge to identify new and cultivate existing funding sources. ACTION: We have added board members who have strong development experience and are developing a strategic plan that will include a development component.
Financial Comments by Foundation Financial information taken from IRS Form 990-EZ and audited compilations.  Individual contributions include foundation and corporate support. Federal tax return reconciles with audited financial compilations.
Nonprofit Sarasota Pops Orchestra Inc
Address PO Box 1622
Sarasota, FL 34230
Phone 941 926-7677

THE COMMUNITY FOUNDATION OF SARASOTA COUNTY, INC. IS A REGISTERED 501(C)(3) NON-PROFIT CORPORATION. A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE WITHIN THE STATE (1-800-HELP-FLA) OR FROM THE WEBSITE: WWW.FRESHFROMFLORIDA.COM. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE. ONE HUNDRED PERCENT (100%) OF EACH CONTRIBUTION IS RECEIVED BY THE COMMUNITY FOUNDATION OF SARASOTA COUNTY. REGISTRATION #SC-02471.