Help In Charlotte County Inc
PO Box 496465
Pt Charlotte FL 33949-6465
H.E.L.P. in Charlotte County, Inc. is a faith-based coalition of churches, organizations, governmental agencies, and businesses working together to facilitate and create effective sustainable community services that provide for the physical, educational, spiritual, medical, and mental health needs of the body, mind, and spirit.
CEO/Executive Director Ms Elaine Oliver
Board Chair Mr. Laurence A. Daniels
Board Chair Affiliation Brasota Transport
General Info
Tax Exempt Status Public Supported Charity
Incorporation Year 2008
State Charitable Solicitations Permit Yes Feb 2015
State Registration Yes May 2014
Financial Summary
IRS Letter of Determination
501 (c) 3View
Other Documents
Donor Bill of RightsView
Thank youView
Impact Statement
HELP's most successful past and future program accomplishments are Feed The Harbor and HELP Night at the Ballpark.
Feed the Harbor is a one day, county wide, call to action to assist the food pantries. It is a collaboration of citizen volunteers, Publix Supermarkets, and HELP in Charlotte County. Shopping lists of needs are handed out through churches and other organizations. After the event, the food is immediately distributed to Charlotte County's network of food pantries. HELP has facilitated the organization, efficiency and community investment of this event each year. In 2013, Feed the Harbor collected over 11 tons of food in 6 hours.
HELP Night at the Ballpark is a yearly event at the Charlotte County Stone Crabs ballgame. It is an excellent marketing opportunity and provides us with face-to-face interaction with the community. We look forward to building this event every year. It is well received in the community and one of our most diverse and renewable fundraisers and food drives.
In 2012- 2013, HELP in Charlotte County was chosen for Gulf Coast Foundation's "Invest in Incredible" management training program. This training aligned with our strategic plan, improved our BOD engagement, gave us a better understanding of processes, and how to allocate our assets and resources wisely. As a result, HELP has a stronger and balanced foundation to grow upon.
HELP's past and future fundraising goals are working on our Cornerstone Program, Legacy Program, and Text-to-Give.
Our Cornerstone Program is a monthly giving program where donors are encouraged to commit to giving at least $20/month. Our goal is at least 200 Cornerstone Donors. We continue to work towards this goal.
We also are in the process of developing a Legacy Giving program. We hope to roll out this program by the beginning of 2014.
We would also like to add Text-to-Give to our existing diverse donation channels. This would engage new donor groups to ensure sustainability and growth.
Needs Statement
  • $750 Set-up fee for Text-to-Give program.
  • $5,000 Branding & Marketing materials.
  • $5,000 External Audit; making us eligible for a broader range of funding and marketing.
  • $12,500 Multi-use trailer for HELP and the community. Includes calculations for purchase and 1 year of maintenance and operation.
  • $12,500 Paid staff; executive director, executive assistant, bookkeeper.
  • 250000 Inmate Re-entry Program
  • 50,000 Mentally Ill in Justice System
Background Statement

H.E.L.P. in Charlotte County, Inc. was born from the vision of a local pastor. The H.E.L.P. Ministry - His Everlasting Love for People - brings "I need help!" and "I want to help!" together by meeting the social service needs of individuals and families in Charlotte County. In 2008 it was determined that H.E.L.P. needed to expand. Now an independent 501(c)(3) organization with board members representing a comprehensive cross section of our community, H.E.L.P. in Charlotte County is ready to accomplish it's mission.

H.E.L.P. in Charlotte County, Inc. has studied unmet needs in Charlotte County and is currently seeking grants and planning fund raising projects to reduce unmet community needs. By building and facilitating partnerships we will increase the capacity of and strengthen each individual organization.

Areas Served
Areas Served
FL- Charlotte
FL- Sarasota
Areas Served Comments
HELP serves all of Charlotte County and South Sarasota County.
Service Categories
Primary Org Type Human Services
Secondary Org Type Food, Agriculture & Nutrition
Tertiary Org Type Food, Agriculture & Nutrition
Statement from the Board Chair/Board President
While I had worked with the public and on behalf of the public, I had never served the public.  Having overcome addiction problems nearly 20 years ago, I have a deep understanding of poverty and hunger and the detrimental effect it has on the mind, body and spirit of an individual, immediate family, extended family as well as the community.  I continue to work in the recovery community but wanted to do more.  My pastor at the time was serving on the board and kept informing me of the wonderful work H.E.L.P. was doing in the community.  It took me a while to commit; when I did it was with my whole heart, soul and mind. 
H.E.L.P. in Charlotte County offers me a unique opportunity to assist my fellow citizens in a wide variety of ways.  Because H.E.L.P. is unique, I am learning about service areas and service providers that I would have never known about.  H.E.L.P. has broadened my and deepened my knowledge on many community needs.  
I joined the BOD as a member-at-large three years ago and know serve as Board Chair.  I consider this a great privilege.  Not so much because of the position but more because the other BOD, Advisory Committee members, Executive Director and volunteers are dedicated to the mission. H.E.L.P. has working BOD.  They are persons of integrity and it is a pleasure to serve with them.
H.E.L.P. has faced some substantial organizational deficiencies. These deficiencies included a lack of implementation of good strategic plan.  Therefore, finances, marketing, development and volunteer management all suffered.  BOD engagement was low and left nearly all aspects of operation, event planning, evaluation, volunteer recruitment and training and marketing on the shoulders of the Executive Director.  This, I realized, was an unfair burden and placed an enormous burden on one person. 
After some discussion with other BOD members and the Executive Director, I understood what we needed to do but wasn't sure how to do it.  That was when the Gulf Coast Foundation offered the Invest In Incredible project.  I affirmed that H.E.L.P. should take advantage of this opportunity.  After review of our organization, Gulf Coast Foundation offered to invest in H.E.L.P.  They determined that 34 hours of training and education would be sufficient.  BOD, Executive Director and Advisory Committee Members completed  the training.
H.E.L.P. had 4 BOD members resign during the training.  Far from being discouraged, I was encouraged.  Yes, we had a smaller BOD but we had 100% BOD engagement. Each member has accepted an area of responsibility. 
H.E.L.P. has been diligently seeking the "right" persons to add to our BOD.  H.E.L.P. currently has 4 individuals under consideration.  
H.E.L.P. now does an After Action Review of every event to determine return on investment, mission worthiness and value to the community.  This in turn assists us in strategic decisions and program development. All of this adds up to better allocation of our time and resources.  Sincerely, Laurence Daniels
Statement from the CEO/Executive Director
H.E.L.P. in Charlotte County is very unique in several important ways. 
  • H.E.L.P. came into existence as a collaborative effort between those who want to help and those who need help.
  •  H.E.L.P. never charges anyone anything to participate in or receive goods from any of our projects. 
  • H.E.L.P. advocates for and facilitates events and projects to benefit the large network of food pantries, feeding programs, social service agencies and outreach ministries that cover every corner of  Charlotte County.  Our services also extend into south Sarasota County.  
  • H.E.L.P. specifically looks for unmet needs and then designs a project or event to meet that need. 
  • H.E.L.P.  does not store, warehouse or hold food or goods.  H.E.L.P. facilitates the project and distributes the food and goods directly to the agencies immediately.
  • H.E.L.P. is flexible and can move quickly when an opportunity presents itself.
  •  H.E.L.P. seeks out resources that not only benefit the public but also benefit the network of food pantries, feeding programs, social service agencies and outreach ministries that serve the public. Reducing the agencies cost to operate frees some of their limited resources for use to accomplish their mission. 
  • H.E.L.P. is unique in it's governance.  H.E.L.P. is a faith based nonprofit and as such utilizes a Statement of Faith in it's Board contract. We show no discrimination in who we serve; governance is based on scripture.
  •  H.E.L.P. seeks to show the love of God to all people.  
H.E.L.P. is working constantly to source more food for our network of food pantries, feeding programs, social service agencies and outreach ministries.  
H.E.L.P. would like to have a budget of $50,000 to stabilize the flow of food into Charlotte and South Sarasota Counties. These dollars would be committed to 4 Feed The Children 53' semi's ($32400.  These trucks are loaded to supply 400 families with nonperishable food, dry goods and personal hygiene products.  The trucks would be brought in 2 at a time.  They would be brought in at the most needed times. 
The rest of the funding ($17600) would go to support programs already in place to increase available food, i.e. Feed the Harbor, T-Shirts for Turkeys and H.E.L.P. Night at the Ball Park.
Budget $50,000
Category Human Services, General/Other Human Services, General/Other
Program Linked to Organizational Strategy Yes
Population Served Aging, Elderly, Senior Citizens Adolescents Only (13-19 years) Adults
Short Term Success
Short term success would be to alleviate the panic that occurs among the food pantries, feeding programs, social service agencies and outreach ministries when they literally have empty shelves.  Many reduce hours of service, amount given to individuals and families or close their doors temporarily until they can secure food.
Many of the agencies, most in fact, have no source of outside funding.  Most are run by faith based organizations.  
Long Term Success Long term success for this program would mean that the needs of the citizens are being met.  As of now, the tail is wagging the dog.  The hunger is forcing certain decisions.  The proper way would be to have the resources in place to alleviate the hunger.  Then strategies would take on a proactive status instead of a reactive status.
Program Success Monitoring
The success of the programs is measured in several ways to the best of our ability.  H.E.L.P. has a reporting sheet that is completed monthly.  Emergency Assistance Clearing House (E.A.C.H.) receives reports monthly and those are shared with every member organization.  211 also tracks request for assistance.  Recently, a collaborative effort spearheaded by the United Way of Charlotte County was undertaken for an in depth collection of data.  Those results are being analyzed now.
The HMIS system is being used for centralized data collection.
Program Success Examples The data at this point does not show success.  The requests for assistance have shown an unabated increase.  This is not something that we can control.  Success at this point would mean the food pantries, feeding programs, social  service agencies and out reach ministries simply had a sufficient supply to meet the need.
Our vision of a successful inmate re-entry program would begin while the individual is still incarcerated.  The program would be presented and inmates screened.
The program would involve transitional housing, job training, counseling and job placement.  Additionally, it would include a provision to share cost of employment for a set amount of time.  This provision would hopefully draw employers to the program.
This would be done in a clean and sober environment.  Those entering the program would be told that there would be random drug tests.   Failing those test would mean expulsion from the program. 
H.E.L.P. desires to focus on those who want to change.
The figure of $250,000 is a projected figure for a start up and one year of operation.
Budget $250,000
Category Human Services, General/Other Human Services, General/Other
Program Linked to Organizational Strategy Yes
Population Served Alcohol, Drug, Substance Abusers
Short Term Success
Repeat offenders and probation violators represent a large percentage of the total prison population. Returning prisoners are expensive. The average cost of incarceration per prisoner is $19,000 per year. With an average sentence length of five years, returning prisoners represent a staggering percentage of the Department of Corrections budget, which was $2.3 billion in fiscal year 2009-2010.Florida currently incarcerates more than 100,000 individuals, 45,000 of whom have been in the state prison system before. About 14,000 have been in prison three times or more.These numbers reflect the uphill battle that former prisoners face when attempting to re-establish themselves in the community. If they fail in their attempt and return to criminal behavior, individuals, families and the community pay the cost.
You would have success in many ways every time one offender is restored to productive citizen status.
Long Term Success
Success would be measured by an individual being able to complete incarceration, receive job training, stay clean and sober and become a productive citizen.  Success would be an individual going from a drain on society to a contributor to a healthy community.
Success would be measured by a lower recidivism rate.
Program Success Monitoring Since this program is visionary at this time, monitoring success is to be determined.  As this program is brought to life, research will be done to choose appropriate monitoring methods.
Program Success Examples This program is visionary and does not exist in our community.  Examples of program success can not be given at this time.
This program is partially developed.  Since funding for mentally ill patients has been cut across the board, it has become incumbent on each community to find ways to support or create programs that assist the mentally ill.  In particular, H.E.L.P. desires to support programs that are assisting those mentally ill individuals who are caught in the justice system. 
This program is partially developed.
Budget $25,000
Category Human Services, General/Other Human Services, General/Other
Program Linked to Organizational Strategy Yes
Population Served Offenders/Ex-Offenders Adults Children and Youth (0 - 19 years)
Short Term Success
The program is visionary at this time.
H.E.L.P. did facilitate a project called "The Boys of Summer" through Gulf Coast Gives.  This project raised funds for 75 mentally challenged individuals to have a night out at the ball park. The public provided $750 and H.E.L.P. provided $750.  Each individual was provided with a ticket, a food voucher and a Stone Crabs hat.  The smiles and comments from those attending was priceless.
The decision of who would be eligible to attend was made by Charlotte Behavioral Mental Health, Mental Health Court and Drug Court personnel.
This is an example of a type of program  that H.E.L.P. would support and expand.  
Recently H.E.L.P. was able to donate nearly $5000 worth of personal care products that we had received from Good 360.  These products went into baskets for the Fred Lang Ball, to individuals under the supervision of mental health professionals that live at home or in a group home.  The balance went to in house patients and to Mental Health Court and Drug Court to be used as incentives and awards for reaching goals.
Long Term Success Long term success would mean that we lived in a county that had adequate options for a mentally ill person.  In particular, H.E.L.P. desires to join forces with programs that already exist.  This collaboration would mean H.E.L.P. would  assist the existing program to meet unmet needs.  Unmet needs would be determined by professionals already working in the field.  H.E.L.P. would seek to fund and provide support for existing programs and reignite programs that showed success but were cut do to lack of funding.
Program Success Monitoring H.E.L.P. does not directly measure success at this point in time.  We defer to the professionals, i.e. counselors, judges, etc who are directly involved with the treatment and case management of these individuals.
Program Success Examples Again, the fullness of this program are still visionary.  For now, we take the smiles on the faces of those who attended the ball games and those who are receiving personal care products as a measure of success.
CEO/Executive Director
CEO/Executive Director Ms Elaine Oliver
CEO Term Start Aug 2009
CEO/Executive Director Email
The Executive Director has a long history of service to her community.  She has served as member of a team and she has lead many teams.  Her commitment to our mission is unwavering even though we have not been able to pay her just compensation. 
Our Executive Director has years of experience working and volunteering with a diverse population with diverse needs.  She is capable of handling all aspects of her position and she is known to staff her weaknesses.  She is able to take charge of the whole project or let go of portions that others are capable of performing.
She has been a successful grant writer; bringing in nearly a quarter million dollars to Charlotte County.  
Our Executive Director was named a Point of Light by Governor Charlie Crist.  She was named state volunteer of the year by Thrivent Financial for Lutherans in 2007 and went on to be National Volunteer of the Year by the same organization.  Most recently (2013), she was honored as a Home Town Hero by Modern Woodmen of America
Former CEOs/Executive Directors
Senior Staff
Staff & Volunteer Statistics
Full Time Staff 0
Part Time Staff 0
Staff Retention Rate % N/A
Professional Development Yes
Contractors 1
Volunteers 80
Management Reports to Board Yes
CEO/Executive Director Formal Evaluation Yes
Senior Management Formal Evaluation N/A
Non-Management Formal Evaluation N/A
Churches, food pantries, feeding programs, outreach ministries, social service agencies, fraternal organizations (i.e. Rotarians, Modern Woodmen, Kiwanis), businesses, Feed the Children, the JOY FM 88.1, Waste to Charity.
External Assessments and Accreditations
Awards & Recognition
Hope For the HungrySalvation Army2011
Risk Management Provisions
Government Licenses
Organization Licensed by the Government No
Fundraising Plan No
Communication Plan No
Strategic Plan Yes
Strategic Plan Years 5
Strategic Plan Adopted Sept 2012
Management Succession Plan No
Continuity of Operations Plan No
Nondiscrimination Policy Yes
Whistle Blower Policy Yes
Document Destruction Policy Yes
Directors and Officers Insurance Policy No
Policies and Procedures No
Management Comments by Organization
H.E.L.P.  utilizes SWOT (Strengths, Weaknesses, Opportunities and Threats) and mission impact grid to evaluate each activity and event.  H.E.L.P. seeks to provide unduplicated services to the citizens of Charlotte County and South Sarasota County. 
H.E.L.P. looks for every possible collaboration on any given project to maximize it's effectiveness while keeping overhead at a minimum.  
Since we are a second tier as well as an umbrella organization, H.E.L.P. needs to tell it's story to a broader audience.  H.E.L.P. is often in the background assisting an agency to make a project successful.  This means that the public is often not aware of what we do for them.
An example of this would be our annual T-Shirts for Turkeys.  It is a collaboration between Publix, the JOY FM and H.E.L.P.   H.E.L.P. first attends the monthly Emergency Assistance Clearing House (E.A.C.H.) meetings.  At these meetings approximately 45 Charlotte County agencies discuss our needs and our projects.  Then we assist one another by sharing information and pooling our resources.  
In the case of T-Shirts for Turkeys, the number of turkeys needed for Thanksgiving Baskets is gathered.  Then H.E.L.P. sets out to find donors and work with the JOY FM WJIS to promote and market their visit to a local Publix for a Turkey Stop.  We use Facebook, radio and TV to get the word out to citizen donors.  Publix puts the turkeys on sale, H.E.L.P. and WJIS draw the people to the Publix.  H.E.L.P. has the agencies come to the Publix store and pick up the turkeys.  The agencies use the turkeys in their gift basket.  The recipient only sees the agency that gave them the basket and does not know that H.E.L.P. put the turkey in the basket.
Multi-Media Comments by Organization
H.E.L.P. is pleased to have access to several media outlets that cover our area.  These include the press:  Florida Weekly, Harbor Style (Charity Register) and other issues,Charlotte Sun and Englewood Sun.
Radio:  WENG (the information  station) the JOY FM 88.1 (Sarasota) 
H.E.L.P. has been featured in the Faces of Philanthropy published by Charlotte Community Foundation and used in their presentations to donors.
H.E.L.P. uses Face Book extensively and finds it quite helpful.  H.E.L.P. has a Twitter account.
Board Chair
Board Chair Mr. Laurence A. Daniels
Company Affiliation Brasota Transport
Board Term Oct 2012 to Sept 2015
Board Chair Email
Board Members
Board Members
Honorable Peter A. Bell Judge, Twentieth Judicial Circuit
Mrs. Toy Coxey Owner, Page Styler Printing
Mr. Laurence A. Daniels Brasota Transport
Mr. Mark Zehr A+ to Z Computers
Constituency Includes Client Representation Yes
Board Ethnicity
African American/Black 1
Asian American/Pacific Islander 0
Caucasian 3
Hispanic/Latino 0
Native American/American Indian 0
Other 0
Board Gender
Male 3
Female 1
Unspecified 0
Board Term Lengths 3
Board Term Limits 2
Board Orientation Yes
Number of Full Board Meetings Annually 11
Board Meeting Attendance % 76
Board Self-Evaluation Yes
Written Board Selection Criteria Yes
Board Conflict of Interest Policy Yes
% of Board Making Monetary Contributions 75
% of Board Making In-Kind Contributions 100
Standing Committees
Advisory Board / Advisory Council
Board Governance
Communications / Promotion / Publicity / Public Relations
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Governance Comments by Organization
H.E.L.P. is a Partner Agency with Feed The Children.  Though we do not  warehouse food, H.E.L.P. was able to use innovative ways to qualify for partnership status.  Four agencies who had refrigerator, freezer and dry storage available signed Memorandums of Understanding with H.E.L.P.   These MOU's qualified us for Partner Agency.  Being a Partner Agency allowed us to have access to the closest FTC warehouse.  Having access to the warehouse allows us to bring in a large amount of food and nonfood items.  H.E.L.P. often gets many of it's office needs met through this partnership.  On one trip to the warehouse, H.E.L.P. was able to bring in a 32' truck of school and office supplies.  These supplies were given to multiple agencies.  The supplies had a retail value of approximately $20,000.  Our cost was $1800.  Cost involved renting a truck and purchasing food and lodging for two volunteer drivers.  Our return on investment was $11.  The project meant so much more than the ROI.  The project assisted so many individuals and agencies, it was wonderful to see all the smiles on the faces of the recipients.
H.E.L.P. recently worked with a national charity, Good 360.  H.E.L.P. was allotted 17 stores owned by Regis Corp.  These stores were giving free of charge all stock that was being discontinued.  The retail value of these hair care products was $95,000.  Our cost, including volunteer hours, food and gas was $2,418.  Return on Investment was $38.41.  The value (impact) to the community was phenomenal.  Thirty eight (38) ministries received products. Those products reached 1000's of individuals.
H.E.L.P. also works closely with another national charity, Waste to Charity.  They have a warehouse in Venice and H.E.L.P. receives free products on a regular basis.  H.E.L.P. utilizes those items that assist us in our mission and offers all remaining donated products to those agencies and ministries that we advocate for.  This can be and has been items such as toilet tissue, paper towels, garbage bags, Gatorade and numerous other products.  The cost of these items is our gas and volunteer hours.  Within the past couple of days Good 360 has offered and H.E.L.P. has accepted a gift of ? boxes of plush animals.  H.E.L.P. will use some of these for our own  projects and we will donate the remaining items to agencies that will be working on Christmas projects. 
H.E.L.P. is working with Cheney Bros.  Cheney is the 11th largest food distributor in the US.  They are building a warehouse in Charlotte County.  H.E.L.P. desires to be the lead agency in handling their donated food. 
Fiscal Year Projections
Fiscal Year Start Month Oct
Fiscal Year Start Day 01
Fiscal Year Begins 2012
Fiscal Year End Month Sept
Fiscal Year End Day 30
Fiscal Year Ends 2013
Projected Revenue $28,444.00
Projected Expenses $26,325.00
Organization has Endowment No
Endowment Value $0.00
Endowment Spending Policy N/A
Capital Campaign
Currently In a Capital Campaign No
Anticipate Campaign within 5 years? Yes
Campaign Purpose
Campaign Goal $0.00
Campaign Dates 0 to 0
Amount Raised To Date 0 as of 0
IRS Form 990s
Audit/Financial Documents
Historical Financial Review
Expense Allocation
Fiscal Year201320122011
Program Expense$129,098$103,554$0
Administration Expense$62,212$57,826$132,833
Fundraising Expense$1,088$19,975$3,600
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses1.021.001.01
Program Expense/Total Expenses67%57%0%
Fundraising Expense/Contributed Revenue1%11%2%
Assets and Liabilities
Fiscal Year201320122011
Total Assets$6,903$2,819$3,704
Current Assets$6,903$2,819$3,704
Long-Term Liabilities$0$0$0
Current Liabilities$0$0$0
Total Net Assets$6,903$2,819$3,704
Top Funding Sources
Fiscal Year201320122011
Top Funding Source & Dollar AmountContributions, gifts, grants $185,342Contributions, gifts, grants $169,981Contributions, gifts, grants $201,614
Second Highest Funding Source & Dollar AmountFundraising $11,137Fundraising $10,586Fundraising $1,500
Third Highest Funding Source & Dollar AmountInvestment Income $3Investment income $4Investment income $7
CEO/Executive Director Compensation $0 - $50,000
Tax Credits No
Short Term Solvency
Fiscal Year201320122011
Current Ratio: Current Assets/Current Liabilities------
Long Term Solvency
Fiscal Year201320122011
Long-Term Liabilities/Total Assets0%0%0%
Financials Comments
Financial Comments by Organization
H.E.L.P. in Charlotte County does a lot with very little money.  Yes, we want to do more and we must raise more money.  Still, what we do with a dollar is phenomenal.  H.E.L.P. is excellent at building partnerships to meet the needs of individuals.
Through multiple collaborations with individuals, businesses, organizations and churches H.E.L.P. is able to provide many services which are of great value to the community.  These collaborations have been discussed in other commentaries.
Financial Comments by Foundation Financial information taken from IRS Form 990s.  Individual contributions include foundation and corporate support.
Nonprofit Help In Charlotte County Inc
Address PO Box 496465
Pt Charlotte, FL 33954 6465
Phone 941 625-4543