Sarasota High School Association Of Dramatic Arts Boosters Inc
1000 S SCHOOL AVE
Attn: Melissa Dweck
SARASOTA FL 34237-8016
Mission

To provide assistance to the Sarasota High School Drama Department in promoting the highest degree of drama and drama performance education standards in the after school program.

 

  • To provide high quality plays and performances to the community at a low cost.
  • To support and encourage the Sarasota High School Drama Director in expanding the program and making it available to more students.
  • Raise funds for the purpose of providing scholarships for students who want to participate in the programs but are unable to afford the costume fees.
  • Raise funds for three plays, Thriller on St. Armand's Circle, play performance rights, support the student drama directors in their plays, support the Improv students in their shows, and construct sets for all three plays. 
  • Raise funds for the purpose of furthering drama education of the Sarasota High School drama program through participation in field trips, excursions promoting drama education, performance, training, and leadership.  
  • Build and maintain an organization which will help assist with general activities of the Sarasota High School Drama Department.

 

Leadership
CEO/Executive Director No Executive Director
Board Chair Mrs. Michelle Hermey
Board Chair Affiliation None
General Info
Organization DBA
DBA
Sarasota High School Drama Department
Sarasota High School Theater Department
Tax Exempt Status Public Supported Charity
Incorporation Year 2010
State Charitable Solicitations Permit Yes Jan 2018
State Registration Yes May 2017
Financial Summary
 
 
Projected Revenue $63,000.00
Projected Expenses $72,000.00
IRS Letter of Determination
IRS Letter of DeterminationView
Impact Statement

With the arrival of an additional drama instructor last year, the Sarasota High School after school drama program nearly doubled in size.  In the 2015-2016 school year we performed a total of two musical plays, participated in the Safe Trick or Treating on St. Armand's Circle by performing Thriller for over 8000 people, and performed six other Thriller events (PACE School in Bradenton, Tuttle Elementary, The Oaks, Sarasota High School football event, Whole Foods World Hunger Program, ABC 7).   Last year the cast of the spring musical AIDA performed at Alderman Oaks nursing home.  The cast along with the help of parent volunteers constructed two magnificent sets with the donations the students raised through fundraisers. 

In October, 2015 the students held a Thriller camp for children between the ages of 6-12.  The students will be holding another Thriller Camp in October, 2016.  At the camp high school students will work with the children to make crafts, teach them the Thriller dance, show them how to apply gore make up, and play various games. 
 
The students will be performing two plays again in the 2016-2017 school year. The first play will be Tale of Two Cities. This play will be offered to the local schools for their students to attend as part of their learning curriculum.  In April, 2016  the students will perform a musical.   The musical has not yet been determined.   The students are planning to have the following fundraising events:  Carrabbas (at least two), Yankee Candle, and Der Dutchman.  The fundraisers are used to generate funds for their costumes, set construction, make up, props, etc.  We plan to have several more fundraisers in the spring. 
 
The students are also expecting to participate in the lighting of the Christmas Tree on St. Armand's in December, 2016.  This will be our third year that we have been asked to participate in the event.
Needs Statement

Our need is for equipment.  We need a spot light and we also need a commercial air brushing machine for make up for Thriller and the plays. See attached quotes. 

Although we conduct fundraisers the money earned at the fundraisers is used to support the day to day needs of the program.  Between August, 2015 and December, 2016 we  conducted   two Carrabbas fundraisers, a dinner theater fundraiser and a Yankee Candle Fundraiser.   The dinner theater fundraiser is something we started two years ago and has been successful. We have partnered with Madfish Grill and Church of Motion.   Madfish Grill donates the food and Church of Motion donates the use of their church. 
Background Statement

Sarasota High School Association for the Dramatic Arts Boosters, Inc. was formed in 2007 and become a 501(c)(3) corporation in 2010.  All the shows performed by the students, Thriller, costumes, performance rights, advertisements, and set construction is fully funded by the money raised by our students. We do not receive any funding for the after school program by the school system. 

The after school program has been able to provide high quality plays and performances to the community at affordable prices.  Some events are free to the public. 

With the help of our parents, students and other volunteers we are able to construct and design our own sets.  The students are taught the basics of set construction, design, and painting.   
 
Every year the students are asked to locate an organization they would like to assist.   This year they have chosen the PACE school in Bradenton, Tuttle Elementary, and they coordinated a Zombie Camp for local students.  In March, 2016  the students attended the annual fundraising event for Whole Foods and performed the Thriller dance in the grocery store isle for the patrons.  The students hope to do more in 2016-2017.
 
This year the students performed Thriller on St. Armand's Circle for over 8000 people.  This is a free event to the public and has become very popular and promotes the Sarasota area. There are people in other states who book their vacations and come to Florida at Halloween each year to see this event.  Area towns and subdivisions "bus in" people for the event.
 
Due to the popularity of the Sarasota High School after school program we have also been asked to dance at the St. Armand's Circle Christmas Tree Lighting for the last two  years. We have been invited back for  December, 2016.  students are working hard on their dances.  
 
The students who attend the afterschool program are required to commit to practice, set construction, and obtain good grades.  The students, parents and volunteers are dedicated to the after school program and providing quality plays to the public and giving back where they can.
Areas Served
Areas Served
Area
FL- Sarasota
FL- Manatee
Areas Served Comments We serve the Sarasota County area by performing at the Sarasota High School Theater, elementary schools, nursing homes or other organizations that may request our students to perform.
Service Categories
Primary Org Type Arts,Culture & Humanities
Secondary Org Type Education
Tertiary Org Type Arts,Culture & Humanities
Statement from the Board Chair/Board President

The Sarasota High School Association for the Dramatic Arts Boosters, Inc. was created to assist the Sarasota High School drama director with running the after school program. In years past the students would practice in the school parking lot with the assistance of car lights to illuminate the area.  We have come a long way since those days.

Being located in an active arts community has fueled the need for an additional drama instructor.  With the addition of this new instructor last year this has created a great influx of new students to the afterschool program. 

The after school program has become a great outlet for students who desire to participate in school activities.  The students learn drama, set building, working with others, make friends, leadership, and they have a support system. We are fortunate to have some students with parents that are involved in our organization, however, we have many students who do not have the family support for one reason or another. These students would like to join the program but have limited availability due to the need to work, limited family support, and limited income. 

As a board we are aware that there are some aspects of the student's lives that we cannot control, however, we can still have an impact on the lives of these students by allowing them to join the after school program.  We offer fundraisers to allow for the students to raise money for their costume fees.   The costumes typically cost between $250 and $400.  We offer fundraisers to offset the cost.
 
If a student wants to be in a play they are required to maintain a passing grade in all classes and they also have mandatory practices along with mandatory attendance at some of the set building days we schedule on the weekend.  These are items that we require in order to keep the students accountable for themselves, their grades, and to not only participate in the fun of acting but learning what it takes to work together, manage time, and create a set for the play. In the 2015-2016 we mandated parent volunteer hours.  Parents of students in the play were required to donate 6 hours of volunteer hours or in lieu thereof they could make donations to the program. 
With the performance of Les Mis in 2012 the program has gained a lot of recognition from both the students and the community.  This is the play that put the Sarasota High School afterschool program "on the map" and the program  continues to expand.  The board meets monthly if not more often to address day to day needs and we reevaluate the program  annually to see what needs to be addressed.  We also conduct  monthly booster meetings (during the school year) to keep the parents updated on the program, what is expected of their children, and what their children are doing.  Some of these meetings are mandatory for the parents.
 
The grant we are requesting will assist with the purchase of equipment.  Our fundraisers address the day to day needs of the program, however, we need to start replacing major equipment such as our spot light and the scrim that tore in the spring of this year.   
Programs
Description

Approximately 100 students from Sarasota High School conduct a zombie walk on St. Armand's Circle on Halloween night.  After the zombie walk the students perform the Thriller dance in the middle of St. Armand's Circle.

Over 200 students tryout for Thriller and approximately 100 are chosen.  We have had requests from various organizations for the students to perform Thriller so we created a "traveling" team this year.  This allows us to travel with approximately 25 students as opposed to the entire group.

Gore make up typically starts at 4:00 am. and the last touches are put on the students at 5:00 pm. We arrive on St. Armand's Circle around 6:15 and leave around 9:00 p.m.  
 
Students are required to provide their own costumes. The costumes are then torn and painted (zombified).  The students then move on the latex station to receive their latex. They then move onto the gore station and then the airbrushing station.  After this they look like true zombies. 
Budget $2,000
Category Arts, Culture & Humanities, General/Other Performing Arts
Program Linked to Organizational Strategy Yes
Population Served Families Families Families
Short Term Success Reaching out to school children and teaching them the Thriller dance and teaching them about drama.
Long Term Success Provide free entertainment and safe trick or treating to families.  We are now offering a Thriller Camp to students and we hope to continue this long term.
Program Success Monitoring Every year the event on St. Armand's Circle keeps growing with the number of patrons that attend.
Program Success Examples

The event is covered in the Sarasota Herald Tribune, SNN, ABC News and Tampa news. 

We receive telephone calls from residents outside of the state and outside the county to confirm we are still doing the event and they plan their vacations around the event.

Description The students are performed two musicals this year.  The fall musical was White Christmas and the spring musical was AIDA.  There were be thirteen shows for these performances.   At the fall show, there was a  show performed during the day and is specifically for the local elementary and middle schools.  With the spring musical, AIDA, we had middle school students shadow the high school students back stage on one of the evenings. 
Budget $15,000
Category Arts, Culture & Humanities, General/Other Performing Arts
Program Linked to Organizational Strategy Yes
Population Served Families Families Families
Short Term Success Provide the high school students with the ability to multi-task, work with others, be in leadership and interview for leadership positions, and be part of an after school program. The program also provides entertainment to the students, parents, teachers, and general public.
Long Term Success

The plays provide an outlet for the high school students where they can have fun, work hard and learn responsibility.

Program Success Monitoring The Board of Directors and Drama Director monitors the success of the plays to determine what plays will be produced the following year.
Program Success Examples Increased attendance from the preceding year both with the high school students and the general public attending the plays.
Description The students will be performing Tale of Two Cities in December, 2016.  We are in the preliminary stages of planning for the show and coordinating fundraisers.
Budget $3,000
Category Arts, Culture & Humanities, General/Other Performing Arts
Program Linked to Organizational Strategy Yes
Population Served Families US Families
Short Term Success

This program assists the students with responsibility, interacting with others and the ability to coordinate their school schedule with that of work and theatrical performances.

 This program also offers the public low cost entertainment. 

Long Term Success Providing the community with low cost entertainment.
Program Success Monitoring We now have a program (Ticket Turtle) that monitors our ticket sales.
Program Success Examples Our performances are attracting more and  more of the public as the years progress.
Description A few alumni students wrote a script and worked with SHS High School drama students to film the show.  We hope the production will be entered in the film festival in 2016.
Budget $500
Category Arts, Culture & Humanities, General/Other Film & Video
Program Linked to Organizational Strategy Yes
Population Served Adults Families Adolescents Only (13-19 years)
Short Term Success We hope this film will reach out to high school students and issues that arise with gang activities.
Long Term Success Deterring high school gang activities and bullying.  It also showed the students that were assisting with filming the play; students who were actors in the play; and others that assisted in assisting with the film how difficult and time consuming it is to film a show. 
Program Success Monitoring The film will not be submitted until the Fall of 2016.  
Program Success Examples  Once the film is submitted to the film festival and viewed we hope it will be chosen as a film to educate high school students on deterring gang activity.
Comments
Program Comments by Organization

Our recent challenge is the influx of students into the afterschool program due to the addition of the new drama instructor at Sarasota High School. With the addition of the instructor our afterschool program almost doubled, however, our budget for the afterschool program did not. 

In order to accommodate the influx we have added additional fundraisers to assist with the increased costs.  The fundraisers have assisted with providing some income to the program to offset some of these costs, however, the fundraisers were not sufficient to supplement the dramatic increase in costs to the program due to the additional students. Now that we are aware of the amount of students interested in the program we can add additional fundraisers to accommodate the additional costs and the day to day needs of the organization. Unfortunately these fundraisers do not assist us with the purchase of equipment needed to conduct our shows. 
 
We  are requesting a matching grant in order to purchase a spot light for the show, new scrim that tore in the spring, and air brush machine for Thriller.  The spring musical, "Beauty and the Beast" allowed us to raise some money towards the major equipment purchase.  
 
We are in the process of adding additional fundraisers to accommodate the increase in costs along with contacting local businesses for support.  We have created a business sponsorship program which will  allow businesses to support our organization and receive advertisement in our programs or some other form of advertisement for them. One way to provide them advertisement will be to add the business name to the  t-shirts the students purchase for Thriller and for the play performances.  When the students perform in public they are required to wear their t-shirt and this will provide advertisement for our business sponsors. We intend to continue to promote this sponsorship opportunity as a way to raise funds for our organization in the future. 
 
CEO/Executive Director
CEO/Executive Director No Executive Director
CEO Term Start 0
CEO/Executive Director Email n/a
Former CEOs/Executive Directors
NameTerm
Senior Staff
NameTitle
Staff & Volunteer Statistics
Full Time Staff 0
Part Time Staff 0
Staff Retention Rate % N/A
Professional Development No
Contractors 0
Volunteers 10
Management Reports to Board N/A
CEO/Executive Director Formal Evaluation N/A
Senior Management Formal Evaluation N/A
Non-Management Formal Evaluation No
Collaborations

St. Armand's Circle Association

PACE

Mother's Helping Mothers 
 
Madfish Grill
 
Carrabbas
 
Whole Foods 
External Assessments and Accreditations
Assessment/AccreditationYear
Risk Management Provisions
Government Licenses
Organization Licensed by the Government No
Plans
Fundraising Plan No
Communication Plan No
Strategic Plan No
Strategic Plan Years
Strategic Plan Adopted 0
Management Succession Plan No
Continuity of Operations Plan No
Policies
Nondiscrimination Policy Yes
Whistle Blower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy No
Policies and Procedures No
Comments
Management Comments by Organization

We are a booster organization that relies solely on volunteers. We do not have management, senior staff or employees.  The number of volunteers we have fluctuate depending on the event or availability of the parent.  We have approximately 8-10 parents who consistently volunteer and others that volunteer if their schedules permit.

Since this is a school booster organization we have senior students and families that leave the organization yearly and we are training new volunteers each school year.  We are very fortunate to have several alumni students and families that return each year to assist us with the program and continuity.  We are also fortunate that we have new families and students that join us to provide us new ideas and insights for our future growth and development.

Multi-Media Comments by Organization Les Mis was performed by the Sarasota High School afterschool drama department. The show as a great success and The Community Foundation invited the cast to perform at the Annual Principal's Luncheon that year.
Board Chair
Board Chair Mrs. Michelle Hermey
Company Affiliation None
Board Term Aug 2015 to Aug 2016
Board Chair Email shsada.dir.treasury@gmail.com
Board Members
Board Members
NameAffiliation
Mrs. Sue Graham Sarasota High School teacher
Mrs. Michelle L. Hermey Fergeson, Skipper, et al.
Mr. Donald Hermey Community Volunteer
Ms. Kelly Smith Community Volunteer
Constituency Includes Client Representation No
Board Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 4
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Gender
Male 1
Female 3
Unspecified 0
Governance
Board Term Lengths 1
Board Term Limits 2
Board Orientation Yes
Number of Full Board Meetings Annually 10
Board Meeting Attendance % 93
Board Self-Evaluation Yes
Written Board Selection Criteria Yes
Board Conflict of Interest Policy No
% of Board Making Monetary Contributions 100
% of Board Making In-Kind Contributions 100
Comments
Governance Comments by Organization We have various sub-committees to handle smaller projects such as to obtain props for the plays, feed the students the nights of the plays, coordinate the fundraisers, coordinate Thriller, return costumes etc.
Fiscal Year Projections
Fiscal Year Begins 2016
Fiscal Year Ends 2017
Projected Revenue $63,000.00
Projected Expenses $72,000.00
Organization has Endowment No
Capital Campaign
Currently In a Capital Campaign No
Campaign Purpose
Campaign Goal
Campaign Dates 0 to 0
Amount Raised To Date 0 as of 0
Audit/Financial Documents
Historical Financial Review
Expense Allocation
Fiscal Year201620152014
Program Expense$52,047$78,884$55,409
Administration Expense$3,061$2,724$1,914
Fundraising Expense$0$0$0
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses1.101.050.93
Program Expense/Total Expenses94%97%97%
Fundraising Expense/Contributed Revenue0%0%--
Assets and Liabilities
Fiscal Year201620152014
Total Assets$15,068$9,367$57
Current Assets$14,801$9,071($198)
Long-Term Liabilities$0$0$0
Current Liabilities$0$0$0
Total Net Assets$15,068$9,367$57
Top Funding Sources
Fiscal Year201620152014
Top Funding Source & Dollar AmountProgram Service Revenue $60,373Program Service Revenue $44,271Program Service Revenue $53,288
Second Highest Funding Source & Dollar AmountContributions. gifts, grants $256Fundraising $41,3220 $0
Third Highest Funding Source & Dollar AmountMembership Dues $180Membership Dues $3000 $0
CEO/Executive Director Compensation
Tax Credits No
Solvency
Short Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities------
Long Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets0%0%0%
Financials Comments
Financial Comments by Organization As you will note according to our financials our organization has a tight budget.  All the monies that come into the program and used for the program.  We do not pay salaries and all the people that are assist us are volunteers.  We conduct fundraisers to assist with our budget needs, however, with the drastic increase in the program due to adding a second drama instructor our after school program has grown dramatically.  The costs have also increased and we are attempting to add more fundraisers to address the influx in costs.  Although our fundraising events are assisting us we are still behind in our collection of funds for major equipment such as a spot light and scrim.
Financial Comments by Foundation Financial information taken from the organization's Federal 990 and unaudited compilations.
Nonprofit Sarasota High School Association Of Dramatic Arts Boosters Inc
Address 1000 S SCHOOL AVE
Attn: Melissa Dweck
SARASOTA , FL 8016
Phone 941 955-0181

THE COMMUNITY FOUNDATION OF SARASOTA COUNTY, INC. IS A REGISTERED 501(C)(3) NON-PROFIT CORPORATION. A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE WITHIN THE STATE (1-800-HELP-FLA) OR FROM THE WEBSITE: WWW.FRESHFROMFLORIDA.COM. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE. ONE HUNDRED PERCENT (100%) OF EACH CONTRIBUTION IS RECEIVED BY THE COMMUNITY FOUNDATION OF SARASOTA COUNTY. REGISTRATION #SC-02471.