Adopt-A-Family of Manatee, Inc.
PO Box 1553
Bradenton FL 34206
Mission
Our Mission: to provide Christmas gifts for the children of qualified, lower income, homeless or needy families in Manatee County, Florida

Our Values: We will treat everyone with respect, dignity, compassion and fairness, in a non-judgmental manner, regardless of their race, creed, nationality and present economic circumstances. 

Our Goals:

  •  To put children first
  •  To reach out to as many families as possible
  •  To protect the confidentiality of everyone 
  •  To give each child a feeling of joy in the Spirit of Christmas
Leadership
CEO/Executive Director No Executive Director
Board Chair Kim Duty
Board Chair Affiliation Retired Publishing Executive
General Info
Organization DBA
DBA
Supported Organization
Former Names
Tax Exempt Status Public Supported Charity
Incorporation Year 1985
Awarded competitive grant from Community Foundation in the last 5 years?
State Charitable Solicitations Permit Yes Aug 2014
State Registration 0
IRS Letter of Determination
View
Financial Summary
 
 
Projected Revenue $40,000.00
Projected Expenses $55,000.00
Other Documents
Impact Statement

Accomplishments in 2011:

  • Provided Christmas gifts for over 1600 families in Manatee County 
  • Interviewed and qualified these families, selected and wrapped at least 4 gifts for over 4,000 children using an all-volunteer staff
  • Reduced staff hours through successful pilot project to have parents  select their children's gifts and take them home on the same day 
Goals for the current year:
  • Expand our donor base
  • Increase public awareness of our organization
  • Improve the quality of gifts
  • Enlist the community to adopt more families
  • Create more opportunities for parental involvement in gift selection process 
Needs Statement
  • Help in Development: to create a sustained giving program as well as to increase individual contributions
  • Upfront funding to purchase educational items, books, clothing and toys through wholesalers
  • Publicity campaign to focus on donations and Community adoption of families
  • Greater involvement by and diversity in our volunteer base
  • Ability to computerize our systems including inventory, applicant, donor and adopters
Background Statement

What began with one group of families helping other families who were in need at Christmas time has grown to become one of the largest organizations in Manatee County providing Christmas gifts to children each year and the only one who depends entirely on community donations to do so. 

In 1982 a high school guidance counselor in Bradenton named Joe Kane discovered a few families in his school were facing difficult financial times and a bleak Christmas for their children. He decided to step in and quietly help in a way that would protect the identity and dignity of the family. He found other families in the school who were in a position to provide Christmas presents for the families in need and asked them to do so, which they did.

From that small gesture of kindness so long ago, Adopt A Family through the years, has been able to help fill the wish lists of more than 30,000 families and 90,000 children. But no matter how many years go by, or how large we grow, the heart of Adopt A Family remains the same: one family reaching out to help another to have a Merry Christmas.

Areas Served
Areas Served
Area
FL- Manatee
Service Categories
Primary Org Type Human Services
Secondary Org Type
Tertiary Org Type
Keywords
Christmas, children, needy families, toys, volunteer
Statement from the Board Chair/Board President

On a personal note: Working with/for children and volunteering has been the focus of my life. Retiring 12 years ago, my husband and I were determined to find a way to help others who had not been as fortunate as we had been. Adopt A Family became for us an integral part of who we are and what we do. My husband and I spend countless hours every year working in all areas of Adopt A Family and recruiting others to do the same. No one would have told us during our working years that we would spend much of our retirement working in a hot and often dirty warehouse, or racing out to sales, or beseeching people to help adopt or donate. But Adopt a Family has changed all of that. We are truly blessed to be able to do what we do and we get more in return that we will ever be able to give.

Statement from the CEO/Executive Director

We have no permanent home; we are all volunteers; we receive no financial assistance from any government or national agency; and yet, somehow, we have become one of the largest distributors of Christmas gifts to children in Manatee County.  We never know from one year to the next where we will be located. We do no advertising. But each October for the past 26 years, we move things from our storage, garages and guest rooms into a borrowed warehouse and open our doors to those in need.  Ask most people in Manatee County if they have ever heard of Adopt A Family and they will say no, but the poor know where we are and what we do. And they need our help!

 

These are families who come with their heads bowed down because they don’t want to ask for help. As the economy weakened the needs increased. Parents ask not always for toys, but for clothes, socks and underwear. We write down the child’s wish list and then do our best to give to each child exactly what they want. Over a hundred volunteers come to work to make it happen. We ask for money; shop day and night for bargains. We take applications, sometimes with tears in our eyes; we stand and wrap for hours; we sort and box and label and call. Then comes the third week in December and the families arrive back again to pick up the boxes for their children. And in hundreds of homes, where life isn’t often filled with happy surprises, thousands of children discover that somebody, whom they’ve never met, has given them what they had hoped for. And perhaps a seed of hope is planted.

 

We know that giving toys is not as important as food or education. We realize that we cannot change the lives of the families we serve, but we hope that for one morning, once a year, children and families experience a measure of joy that is so often, sadly, lacking from their lives. 
Programs
Description

Our purpose is to reach out to struggling families in need of help during the holiday season.  Once these families meet our qualifications we purchase, wrap and distribute gifts to the children in the family or "adopt" that family out to a member of the community.  When a family is "adopted out" the adoptor will purchase and wrap the gifts and return them to us for distribution.   We try to give each child a minimum of 4 gifts; something educational, something specific to their "wish list", a warm sweatshirt and something unexpected.

Budget $65,000
Category Human Services, General/Other Holiday Assistance
Program Linked to Organizational Strategy Yes
Population Served Children and Youth (0 - 19 years)
Short Term Success Short-term success for us would mean that we are able to meet the needs of all the people that come to us for help.
Long Term Success Long-term success for us would mean that we are able to provide a joyful and hopeful Christmas, inspiring a renewal of promise for all of the needy families that come through our doors.  The gifts that we provide would spur the imagination of the children and let them know that others care.
Program Success Monitoring
Our window for operating is typically October through mid-December. During this time we qualify our applicants, complete a wish-list for each child, select and wrap the gifts for Christmas.  
 
This is all done through volunteers with heavy Board oversight.  Our Board members typically work on-site during this entire period and are constantly monitoring and tweaking our processes.
 
This year we also conducted a survey of all of our volunteers and a phone survey of our applicants.  The applicant survey was intended to sample whether or not we were meeting their needs. With few exceptions, the applicants were pleased with the gifts their children received.
 
At the end of this season we held a special session of our Board members to evaluate our processes and to brainstorm ways to improve in 2012.  As a result we are implementing several new strategies in the areas of volunteer training, purchasing and increased use of technology and operations.
Program Success Examples

We service, with the help of our donors and volunteers  a population with few resources and even fewer advocates.  These are just some of the expressions of thanks that Adopt-A-Family has received. 

 
"Thank you for all your support this holiday season."

"We appreciate all the time you put in to help make my family's holiday bright."

"If not for Adopt-A-Family, I'm not sure what kind of Christmas my children would have had." (from a single mother of 4 children plus 1 grandchild)

"Thank you for bringing a smile to my children's faces."

"I'm calling to say thank you. I don't know what I would have done without Adopt-A-Family."

Comments
Program Comments by Organization
Success of our program would be no child goes without for Christmas.  This is as tough to measure as it is to achieve. 
 
Our challenges are many and solutions are hard to find.  We never know what we will have to spend each year and live in uncertain times facing unprecedented challenges.  
 
These are the major concerns we face and our success or lack thereof in achieving them will result in either a bright future or our demise:
  • Funding
  • Building relationships with companies and individuals within the community 
  • Providing higher quality gifts to our children at a lower cost
  • Reducing the redundancy within our operation and streamlining our processes 
  • Finding a permanent home
  • Increasing the number of families we serve
  • Developing a computer based inventory system
  • Eliminating the discrepancy between gifts given to families adopted by the community and those done by Adopt a Family

Program Comments by Foundation
CEO/Executive Director
CEO/Executive Director No Executive Director
CEO Term Start 0
CEO/Executive Director Email Adoptafamily@ymail.com
Former CEOs/Executive Directors
NameTerm
Senior Staff
NameTitle
Staff & Volunteer Statistics
Full Time Staff 0
Part Time Staff 0
Staff Retention Rate % N/A
Professional Development No
Contractors 0
Volunteers 150
Management Reports to Board
CEO/Executive Director Formal Evaluation N/A
Senior Management Formal Evaluation No
Non-Management Formal Evaluation No
Collaborations
We inform local agencies, churches, daycare centers, social organizations and the school system of our program dates.  We collaborate closely with "Project Heart" within the Manatee County school system to cross-refer homeless families to our program.  We collaborate with Salvation Army and Toys for Tots to eliminate duplication.
Affiliations
AffiliationYear
External Assessments and Accreditations
Assessment/AccreditationYear
Awards & Recognition
Award/RecognitionOrganizationYear
Risk Management Provisions
Government Licenses
Organization Licensed by the Government No
Plans
Fundraising Plan No
Communication Plan No
Strategic Plan No
Strategic Plan Years N/A
Strategic Plan Adopted 0
Management Succession Plan No
Policies and Procedures No
Continuity of Operations Plan No
Policies
Nondiscrimination Policy No
Whistle Blower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy No
Comments
Management Comments by Organization
We are a small organization that is seasonal in nature.  Our officers include a President, Vice-President, Secretary and Treasurer.  To fit the confines of the Giving Partner, we show our President as Chairman of the Board.  We have no employees, only volunteers.  Our mission statement outlines our nondiscrimination policy.

Management Comments by Foundation
Board Chair
Board Chair Kim Duty
Company Affiliation Retired Publishing Executive
Board Term Mar 2012 to Mar 2014
Board Chair Email kimduty@msn.com
Board Members
Board Members
NameAffiliation
Judy Drinan Community Volunteer
Kim Duty Community Volunteer
Jim Gay Jim Gay CPA
Elaine Henneberry Community Volunteer
Diane Juncker Community Volunteer
Linda Miller Community Volunteer
Patti Sue Peotter-Bettes Community Volunteer
Carol Williams Community Volunteer
Student serving on the board through Community Youth Development?
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 8
Hispanic/Latino 0
Native American/American Indian 0
Other 0
Board Demographics - Gender
Male 1
Female 7
Unspecified
Governance
Board Term Lengths 99
Board Term Limits 0
Board Orientation No
Number of Full Board Meetings Annually 9
Board Meeting Attendance % 68
Board Self-Evaluation Yes
Written Board Selection Criteria No
Written Conflict of Interest Policy No
% of Board Making Monetary Contributions 0
% of Board Making In-Kind Contributions 100
Constituency Includes Client Representation No
Standing Committees
Community Outreach / Community Relations
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Executive
Technology
Comments
Governance Comments by Organization
Our Board is a working Board.  All are deeply involved in in-kind contributions, finding the hard-to-get Elmo, the hot new Wimpy Kid book that is way out of our price range; fishing rods and sporting equipment; the telescope for the budding astronomer; the Yankees baseball hat for the avid fan; the video game; the Dora DVD; batteries, computers and hundreds of other things that we need to help our families and fill the children’s wish lists. They are the people who stand all night on Black Friday to purchase exactly what a child wants, but that we couldn’t afford to provide. Few if any ask for reimbursement for many of the things they purchase. 

They give generously of their time, talent and treasure. They spend hundreds of hours of direct service each year, especially during the season when we are open to the public. Typically our Board members work on-site a minimum of 4 days a week, all day from mid-October to mid-December. Their weekends are spent organizing, shopping, returning phone calls and anything else that needs to be done. The amount of gifts we purchase, wrap and give is astounding, exceeded only by the amount of work it is to do.

Our board members do not have term limits. However the terms served by the offices of President and Vice President are limited. Each may serve two consecutive terms of two years and then must step down for a term. They may then each run again in the next election. There is no limit on the number of terms they may serve provided they adhere to the two consecutive terms only rule.

 
Governance Comments by Foundation
Fiscal Year Projections
Fiscal Year Begins 2013
Fiscal Year Ends 2014
Projected Revenue $40,000.00
Projected Expenses $55,000.00
Endowment Value
Endowment Spending Policy Income Only
Endowment Spending Policy %
Capital Campaign
In a Capital Campaign No
Campaign Purpose
Campaign Goal
Campaign Dates 0 to 0
Amount Raised To Date 0 as of 0
Capital Campaign Anticipated in Next 5 Years?
IRS Form 990s
Audit/Financial Documents
Historical Financial Review
Expense Allocation
Fiscal Year201320122011
Program Expense$53,357$61,163$48,276
Administration Expense$11,614$8,287$9,303
Fundraising Expense$0$0$0
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses0.810.921.00
Program Expense/Total Expenses82%88%84%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201320122011
Total Assets$26,211$38,602$44,121
Current Assets$26,211$38,602$44,121
Long-Term Liabilities$0$0$0
Current Liabilities$0$0$0
Total Net Assets$26,211$38,602$44,121
Top Funding Sources
Fiscal Year201320122011
Top Funding Source & Dollar AmountContributions, gifts, grants $52,580Contributions, gifts, grants $63,905Contributions, gifts, grants $57,256
Second Highest Funding Source & Dollar Amount0 $0Investment income $26Investment income $55
Third Highest Funding Source & Dollar Amount0 $00 $00 $0
CEO/Executive Director Compensation
Co-CEO/Executive Director Compensation
Tax Credits No
Solvency
Short Term Solvency
Fiscal Year201320122011
Current Ratio: Current Assets/Current Liabilities------
Long Term Solvency
Fiscal Year201320122011
Long-Term Liabilities/Total Assets0%0%0%
Financials Comments
Financial Comments by Organization

Our budget is incredibly small for the scope of our program. We help more children at Christmas than any other Manatee County organization and we do it totally on donations from the community. Our need for donations is constant.  Board members often need to use their own charge cards for things we need and hoping that donations come in to cover it. We make the most of every dollar that comes in. We provide no perks for our board members or for our volunteers. 

About 20-25% of our families are adopted by members of the community. They are given the children’s wish list and they purchase, wrap and deliver the gifts to Adopt A Family where we distribute them to the families. Toy boxes scattered around the community provide some help, but the great majority of gifts given are ones that we must purchase ourselves.

Financial Comments by Foundation Foundations and corporations are included with individual contributions as they are not separated in the 990.  Financial figures were taken from the IRS Form 990s.
Nonprofit Adopt-A-Family of Manatee, Inc.
Address PO Box 1553
Bradenton, FL 34206
Primary Phone 941 748 4424

THE COMMUNITY FOUNDATION OF SARASOTA COUNTY, INC. IS A REGISTERED 501(C)(3) NON-PROFIT CORPORATION. A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE WITHIN THE STATE (1-800-HELP-FLA) OR FROM THE WEBSITE: WWW.FRESHFROMFLORIDA.COM. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE. ONE HUNDRED PERCENT (100%) OF EACH CONTRIBUTION IS RECEIVED BY THE COMMUNITY FOUNDATION OF SARASOTA COUNTY. REGISTRATION #SC-02471.