Charlotte HIV-AIDS People Support Inc
18200 Paulson Dr Unit A 1-2
Pt Charlotte FL 33954-1032
Mission
Charlotte HIV/AIDS People Support, (CHAPS) is an all volunteer organization whose purpose is to provide supplemental food and hygiene products at no cost to persons in need living with HIV/AIDS and their dependents.  
The hygienic products, which can not be purchased with food stamps, are vital to a person with a compromised immune system providing personal care and helping to maintain a sanitary environment which enhances their lives through healthier living and helps them maintain their dignity and self respect during this difficult time in their lives.
With today's medications people with HIV are living longer, but still suffer from the side effects of the medications and the disease itself.  They no longer have the stamina to work full time and have limited funds. When CHAPS provides supplemental food and hygiene products, clients can use their money to purchase fresh meat, dairy and produce or for medical care.
CHAPS is the only organization in Southwest Florida providing these basic necessities to HIV/AIDS clients.
Leadership
CEO/Executive Director No Executive Director
Board Chair Ms Mercie Chick
Board Chair Affiliation Retired teacher/ Sarasota County Community Volunteer
General Info
Organization DBA
DBA
0
Tax Exempt Status Public Supported Charity
Incorporation Year 1994
State Charitable Solicitations Permit Yes Jan 2018
State Registration Yes Jan 2018
Financial Summary
 
 
Projected Revenue $51,425.00
Projected Expenses $51,425.00
IRS Letter of Determination
CHAPS IRS Determination LetterView
Other Documents
BrochureView
Order FormView
Impact Statement
One of the greatest accomplishments that CHAPS has achieved has been the purchase of two commercial freezers which allows clients to get frozen meat in addition to the canned and shelf stable food items we offer. A commercial size refrigerator also enables us to provide fresh fruit and vegetables to our clients.
Each month clients get to choose what food items will best meet their changing dietary needs. The number of food items a client receives is based on their level of need and the number of people in their family (usually 5 to 6 bags of food and hygiene items). The more we are able to give our clients, the more the clients can use their limited funds to purchase medications and other essential items that meet the most basic quality of life needs.
After receiving food items for 3 months, a new client reported that his doctor was very pleased that he had gained 13 lbs. 
Another accomplishment has been our ability to increase funding which has allowed CHAPS to increase the overall amount of food distributed while improving the nutritional quality of that food. This has been done even though there has been a substantial increase in the number of people served.
CHAPS serves qualified persons living in Charlotte, DeSoto and South Sarasota Counties.  Qualification consists of screening and referral by the local health departments or the Comprehensive Care Clinic to verify health and economic status.  We are proud that through increased awareness and cooperation with case managers CHAPS has experienced an 8% increase in clients since January 1, 2017.  This indicates that we are reaching more of the people that need our services. This is an accomplishment which is also a challenge for the future. How do we increase our funding to cover the costs of the new clients and how do we recruit additional volunteers to handle the work load?
Our goal is to be able to accommodate those who seek our help without having to limit the orders due to insufficient food/hygiene supply.  Ideally we'd like to increase the number of people we serve while maintaining the quantity and quality of the food/hygiene given to each client.  
Another goal would be to be able to give each client more food and hygiene products each month. What CHAPS gives them is not enough for a whole month but it is the best that can be done at the present time.        
Needs Statement
1.  Financial needs:
 
Food and hygiene products for 1 client for 1 month = $30.00 ($360/year/client).  We currently serve approximately 300 people per month. 
CHAPS is a partner agency with the Harry Chapin Food Bank which allows us to order food at drastically reduced prices and/or to receive food at no cost. One dollar is equal to eight dollars in purchasing power.  Donated funds will allow CHAPS to maximize the amount of food we can purchase at the $1 = $8 rate. We can purchase frozen meat for 9 cents per pound which is a tremendous benefit to our clients.
 
Rent = $900/month ($10,800/year)
Electric = $300/month ($3,600/year) 
 
2.  Volunteers to serve on the board of directors and volunteers to assist with fundraising, public relations and grant writing. 
 
3.  Capital and Equipment Replacement:
 
Generator to run freezer/refrigeration in an emergency ($1649) 
Background Statement
CHAPS (Charlotte HIV/AIDS People Support Inc.) is an all volunteer organization which began in 1992 in the living room of 2 women who saw a need in the community.  Persons with HIV/AIDS were not getting adequate food and there was no agency providing for them. Friends donated food and money and CHAPS began serving 8 clients and their dependents in Charlotte County. The pantry grew too large for their living room so they moved to a loaned space at a storage facility. The number of clients continued to increase and in 1998 CHAPS moved into the present rented warehouse space.
CHAPS has grown from 8 clients in one county to 400 clients and dependents in three counties. With the exception of August and September 2004 when Hurricane Charlie hit Charlotte County, clients have received food and hygiene products every month for over 23 years.
CHAPS is still all volunteer and it is our vision to be there to meet the needs of the HIV/AIDS people in our community until this disease is conquered. We plan to be here for them "until it is over".
Areas Served
Areas Served
Area
FL- Charlotte
FL- Sarasota
FL- DeSoto
Areas Served Comments CHAPS serves South Sarasota County (Osprey, Nokomis, Laurel, Venice,  North Port and Englewood) and all of Charlotte and DeSoto Counties. 
Service Categories
Primary Org Type Food, Agriculture & Nutrition
Secondary Org Type Human Services
Tertiary Org Type Diseases Disorders & Medical Disciplines
Statement from the Board Chair/Board President
CHAPS was started in 1992 because persons with HIV/AIDS were not getting adequate food and there were no agencies to help them.  Many food pantries did not want to (or would not) deal with people living with HIV/AIDS.  This was also a time when no effective medications were available to fight HIV. Without proper nutrition to help keep them strong, most people who were infected became ill and died.
With today's medications, people with HIV are living longer but still suffer from the side effects of the medications and the disease itself. As the disease progresses, so does the cost.  Special lab tests, hospitalization or extended home care and help with activities of daily living are all very costly. Most of our clients no longer have the stamina to work and have very limited incomes. Some of our clients do get food stamps but they are never sufficient and do not cover necessities like toilet paper and hygiene supplies which are vital to a person with a compromised immune system.  
For over 25 years, our all volunteer organization has been dedicated to providing high quality food and hygiene items which have enhanced the lives of our clients by helping to keep them nourished and better able to fight off infections.
Finding dedicated board members or volunteers is a challenge because of the social stigmas attached to the disease and the people we serve.  This also holds true when it comes to fundraising and food drives.  We continually work on community awareness to let people know that HIV does not discriminate. CHAPS serves the young, the middle aged, the senior citizen...the White, Black, the Hispanic, male and female. We have a few clients who have been so touched by the care and compassion that they have received at CHAPS that they now are talking about their personal experiences at funding allocation presentations or other fundraising events.  Their experiences are a very powerful tool in our public awareness efforts.
CHAPS has continued to serve more people every year. Each year we have been able to distribute more food than the prior year which is a testament to the strength, compassion and dedication of our Board of Directors and volunteers who logged over 5300  volunteer hours in 2016.  We plan to stand by and support each client as long as the need is there.
Statement from the CEO/Executive Director
CHAPS does not have a CEO
Programs
Description
CHAPS operates a pantry which provides supplemental food and hygiene supplies at no cost to persons in need living with HIV/AIDS and their dependents. CHAPS is a "choice" pantry that allows clients to select food items that best suit their changing dietary needs. Hygienic products, which are vital to an individual with a compromised immune system, can NOT be purchased with Food Stamps. These products provide personal care as well as help to maintain a sanitary living environment for the clients and their families.
The food and hygiene items we supply, assist our clients by helping to keep them nourished and better able to fight off infections and by helping to keep their environment clean and safe. By providing these items, program clients are able to use their limited funds to purchase medications and other essential items that meet the most basic quality of life needs.  
Budget $50,000
Category Food, Agriculture & Nutrition, General/Other Food Distribution
Program Linked to Organizational Strategy Yes
Population Served People/Families of People with HIV/AIDS People/Families of People with HIV/AIDS People/Families of People with HIV/AIDS
Short Term Success
The CHAPS pantry manager has worked tirelessly to improve the quality of food that is provided. Low sodium, as well as, low sugar items are often available. We are a choice pantry that allows a client to select food items that meet their changing dietary needs.  Nourishing food that appeals to the client is important. One example of this is that a client reported to us that since receiving our services for 3 to 4 months he had gained 13 pounds.  His doctor was pleased to see this as it is an indication that he is becoming stronger and better able to fight the disease.
Long Term Success CHAPS main focus is to provide food and hygiene products to our clients to keep them well nourished and better able to fight off infection.  Prior to our existence many of our clients could not afford food because of the cost of medications.  Additionally, many food pantries would not even help persons with HIV or AIDS.  Without proper nutrition to help keep them strong, most people who were infected became ill and died.  Some of our clients have been receiving services for the entire 22 years that we have been providing food and hygiene items.  We believe that many of these clients have survived in part due to our assistance.
Program Success Monitoring CHAPS continues to do formal and informal surveys of our clients and their case managers to determine if the products we offer are serving the clients needs. This communication allows for modification of items provided on an ongoing basis.  It also shows how well we are doing, and allows for addressing any needs or concerns as they arise.
Program Success Examples
Case managers from the Health Departments often comment about the positive impact that our services have on the lives of their clients.  Often when clients have built up their strength and are feeling better they come to CHAPS and volunteer to help fill the monthly orders.  Because the compassion they were shown touched them and made a difference in their lives, they want to "pay it forward" and help others. This allows the client an opportunity to get out of the house and interact with others. In addition, volunteering gives the client a sense of accomplishment and belonging.
People with HIV/AIDS are living longer and CHAPS plays an integral role in increasing the quality of their lives. 
 
Comments
Program Comments by Organization
Board President's Comments
There are many social stigmas attached to HIV/AIDS .  This presents many challenges to our organization including funding and finding volunteers and/or board members with a passion for the cause.  We continue to work on public awareness about HIV/AIDS and our organization's mission to serve the individuals in our community who need our help.  Our brochure has been redesigned to include "who we are", "what we do" and "how you can help".  Fundraising has become a bigger focus for the organization and this has also helped to increase community awareness of CHAPS and our mission.
Sadly, many of our clients have not shared their HIV status with their families or are emotionally wounded by ongoing stigma and discrimination. It is difficult for many of us to understand the social stigma that still exists with this disease. Many do not feel comfortable with accessing traditional food pantries for fear of rejection and ridicule. Although there are other food pantries in the area, those pantries do not provide the hygiene items that are vital to our clients. In addition, many of our clients are not physically able to stand in long lines they encounter at other pantries. CHAPS provides a place for our clients to get the assistance that they need with dignity and compassion on a schedule that meets their needs.
CEO/Executive Director
CEO/Executive Director No Executive Director
CEO Term Start 0
CEO/Executive Director Email n/a
Former CEOs/Executive Directors
NameTerm
Senior Staff
NameTitle
Staff & Volunteer Statistics
Full Time Staff 0
Part Time Staff 0
Staff Retention Rate % N/A
Professional Development No
Contractors 0
Volunteers 40
Management Reports to Board Yes
CEO/Executive Director Formal Evaluation N/A
Senior Management Formal Evaluation N/A
Non-Management Formal Evaluation N/A
Collaborations

CHAPS currently collaborates with a number of agencies. SunCoast Cathedral MCC of Venice contributes hygiene products on a monthly basis. The Church has a "Partnering with Charity" program that also provides financial support for the pantry.

St. James Episcopal Church provided turkeys, chickens and hams for our clients at Thanksgiving and Christmas.

We participate in the Harry Chapin Food Bank/Wink Walk to end Hunger as a Fundraiser and then purchase a great deal of our food from the Food Bank to make our dollars go further. $1 equals $8 in purchasing power.

CHAPS has partnered with Hedges HealthMart Pharmacy of Sarasota which allows us to purchase hygiene items at their cost.  This partnership has resulted in a 13% savings in the cost of these products. Because of this savings, we now offer additional hygiene items to our clients.

We participate in two annual United Way of South Sarasota County Walk-a-thons to obtain additional funds for pantry needs.

We participate in the annual Postal Food Drive. We usually obtain about 11,000 pounds of food.

Relationships have been developed with Wal-Mart, Save A Lot, Publix, Winn Dixie, ALDI, Dollar General and Dollar Tree. This helps insure that CHAPS receives the best price available on food and hygiene items.

H.E.L.P. in Charlotte County provides CHAPS with food and hygiene products that have been purchased with proceeds from H.E.L.P. (His Ever Loving People) fundraisers. 

The CHAPS President  attends workshops to learn more about working with non-profits, boards, fundraising, and collaborating with community members.


External Assessments and Accreditations
Assessment/AccreditationYear
Awards & Recognition
Award/RecognitionOrganizationYear
Featured Non-ProfitHarbor Style Magazine2014
Outstanding Fundraising Volunteer--Mercie ChickAssociation of Fundraising Professionals-Charlotte Harbor National Philanthropy Day2015
Partner Agency Exceptional Volunteer - Mercie ChickHarry Chapin Food Bank2016
Risk Management Provisions
Government Licenses
Organization Licensed by the Government No
Plans
Fundraising Plan No
Communication Plan No
Strategic Plan No
Strategic Plan Years 3
Strategic Plan Adopted May 2014
Management Succession Plan No
Continuity of Operations Plan No
Policies
Nondiscrimination Policy Yes
Whistle Blower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy Yes
Policies and Procedures No
Comments
Management Comments by Organization CHAPS is an all volunteer organization. Our dedicated volunteers logged over 5300 hours last year.  The in-kind value of those volunteer hours equaled $115,487.00 (as per the Independent Sector, which defines the value of a volunteer hour at $21.79 per hour).
Board Chair
Board Chair Ms Mercie Chick
Company Affiliation Retired teacher/ Sarasota County Community Volunteer
Board Term Jan 2017 to Dec 2019
Board Chair Email merciechick@comcast.net
Board Members
Board Members
NameAffiliation
Ms Lillian Arceri Retired NY Government employee
Ms. Mercie Chick Retired teacher/Sarasota County Community Volunteer
Ms Salli Clarke Office Administrator UUCV
Ms. Yvonne Gibson Payroll Manager City of North Port
Mr Scott Gillis Retired military / Sarasota County Volunteer
Ms Jana Kriz Nurse, former Fl. Department of Health Nurse
Mr A J Lee Starbucks Employee / Charlotte County Volunteer
Mr Brian Pound semi-retired Interior Design / Charlotte County
Mr. Dennis Santana Charlotte County Community Volunteer
Mr. Christopher Smith Charlotte County Community Volunteer
Mr William Thomson Retired / DeSoto County Volunteer
Mr. Frank Walsh Retired Educator/Sarasota County Community Member
Constituency Includes Client Representation Yes
Board Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 11
Hispanic/Latino 1
Native American/American Indian 0
Other 0 0
Board Gender
Male 7
Female 5
Unspecified 0
Governance
Board Term Lengths 2
Board Term Limits 0
Board Orientation Yes
Number of Full Board Meetings Annually 12
Board Meeting Attendance % 81
Board Self-Evaluation Yes
Written Board Selection Criteria No
Board Conflict of Interest Policy Yes
% of Board Making Monetary Contributions 100
% of Board Making In-Kind Contributions 100
Standing Committees
Communications / Promotion / Publicity / Public Relations
Finance
Nominating
Volunteer
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Comments
Governance Comments by Organization
CHAPS has faced many of the same challenges that most non-profit organizations are dealing with related to funding and donations. The need is greater than ever and the number of clients that CHAPS serves continues to increase.  As an organization, we are all working to find ways to cut costs and make the money that we have go further.  Our Pantry Manager works closely with clients, case managers and many retailers within the area to determine our needs and how those needs can be met.  
 
HIV/AIDS is not a popular cause due to the many social stigmas attached to the disease.  This presents additional challenges such as finding volunteers and board members with a passion for our cause.  CHAPS board members are working to increase public awareness about HIV/AIDS and our organization's mission to serve the individuals in our community who need our help.  During one of our outreach events the following comments were heard "I didn't even know that AIDS was still a problem" and "HIV/AIDS - here in Charlotte County?".  This made it clear that more awareness is needed.  Our brochure has been redesigned to include "who we are", "what we do" and "how you can help".  It is our hope to attract more volunteers and supporters by creating awareness.
Fiscal Year Projections
Fiscal Year Begins 2017
Fiscal Year Ends 2017
Projected Revenue $51,425.00
Projected Expenses $51,425.00
Total Projected Revenue includes "in-kind" contributions/ donations No
Organization has Endowment No
Capital Campaign
Currently In a Capital Campaign No
Campaign Purpose
Campaign Goal
Campaign Dates 0 to 0
Amount Raised To Date 0 as of 0
Historical Financial Review
Expense Allocation
Fiscal Year201620152014
Program Expense$70,824$65,822$72,542
Administration Expense$4,135$3,885$4,129
Fundraising Expense$0$0$0
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses0.951.120.95
Program Expense/Total Expenses94%94%95%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$112,604$115,365$107,103
Current Assets$107,877$110,158$103,101
Long-Term Liabilities$0$0$0
Current Liabilities$875$0$0
Total Net Assets$111,729$115,365$107,103
Top Funding Sources
Fiscal Year201620152014
Top Funding Source & Dollar AmountContributions, gifts, grants $59,760Contributions, gifts, grants $64,999Contributions, gifts, grants $41,218
Second Highest Funding Source & Dollar AmountFundraising $11,298Fundraising $12,587Indirect Public Support $20,155
Third Highest Funding Source & Dollar AmountMiscellaneous $208Miscellaneous $320Fundraising $11,255
CEO/Executive Director Compensation
Tax Credits No
Solvency
Short Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities123.29----
Long Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets0%0%0%
Financials Comments
Financial Comments by Organization
Since 1992, the number of program participants has grown from a modest 8 clients to more than 300 people eligible for services.  Thankfully, no client has ever been turned away from the CHAPS pantry.  The pantry has continuously expanded to meet the needs of new program participants, and as such, the cost to maintain the program has also increased.  Since CHAPS is fully operated and governed by volunteers, 100% of the funds raised have been spent on program supplies (food, hygiene products), pantry facility (rent/utilities), food transportation, and program/administrative costs associated with program maintenance (office supplies, insurances, bank charges, telephone, Internet, dues and registration fees).
Over 5300 hours of volunteer services were provided in 2016.  The in-kind value of those volunteer hours equaled $115,487 (as per the Independent Sector, which defines the value of a volunteer hour at $21.79 per hour). 
To keep program costs to an absolute minimum, most of the food is secured from the Harry Chapin Food Bank of Southwest Florida.  The food bank provides donated food,  food purchases below market value and $1 equals $8 in purchasing power.  
The pantry manager has developed a relationship with Hedges HealthMart Pharmacy which allows CHAPS to purchase some of the hygiene products at cost.  This relationship has resulted in a 13% reduction in hygiene product costs and has allowed CHAPS to serve more people without increasing the hygiene product budget.
The CHAPS Board of Directors continues to seek additional funds to facilitate handling the increasing number of clients requesting services while maintaining the quantity and quality of the food/hygiene supplies given to each client.
CHAPS is the sole provider of food and hygiene commodities targeting people with HIV/AIDS in South Sarasota, Charlotte and DeSoto Counties. CHAPS plays a vital role in the lives of our clients and is committed to meeting the needs of clients in a safe and supportive environment.
Financial Comments by Foundation Foundation and corporations are included with individual contributions as they are not separated in the 990s or audits.  Financial figures were taken from the 990s and audited reviews.  The Federal tax returns and audited financial reviews reconcile. 
Nonprofit Charlotte HIV-AIDS People Support Inc
Address 18200 Paulson Dr Unit A 1-2
Pt Charlotte, FL 33954 1032
Phone 941 625-2552

THE COMMUNITY FOUNDATION OF SARASOTA COUNTY, INC. IS A REGISTERED 501(C)(3) NON-PROFIT CORPORATION. A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE WITHIN THE STATE (1-800-HELP-FLA) OR FROM THE WEBSITE: WWW.FRESHFROMFLORIDA.COM. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE. ONE HUNDRED PERCENT (100%) OF EACH CONTRIBUTION IS RECEIVED BY THE COMMUNITY FOUNDATION OF SARASOTA COUNTY. REGISTRATION #SC-02471.