Ave Maria University Preparatory School Inc
6289 Verna Rd
Myakka City FL 34251
Mission
In imitation of a providing God, Ave Maria Prep maintains a safe and caring atmosphere where students and staff are valued for their God given gifts and dignity. 
Leadership
CEO/Executive Director Sr. Mary Gilchrist-Cottrill CE
Board Chair Dr. Timothy W. Hallinan MSW, PhD
Board Chair Company Affiliation Dr. Timothy Hallinan MSW, PhD
History and Background
Tax Exempt Status Public Supported Charity
Awarded a competitive grant from Community Foundation in the last 5 years?
Incorporation Year 2005
Financial Summary
 
 
Projected Revenue $525,841.00
Projected Expenses $550,639.00
Additional Documents
IRS Letter of Determination
IRS Determination
State Charitable Solicitations Permit
Permit? Exempt 0
Registration Exempt 0
Statements
Needs
  • Scholarships for students whose parents cannot pay tuition balance after McKay Scholarship
  • Textbooks geared for students with special learning needs
  • Money to pay for repair of a bus which will be needed for 2012-2013 school year
  • 20 computers so each classroom may have 5.
Board Chair Statement
I was honored to be asked to join the Board of Trustees for Ave Maria University Preparatory School many years ago. I had worked with Sister Gilchrist off and on since the early 1990s. She helped me gain a much better understanding of the special emotional needs of children with learning differences and the importance of addressing their special needs in treatment. I have always been impressed with her continual dedication to helping each child receive the help they needed, through her teaching, supervising,  educating, and advocacy. These efforts have paid off time and time again in improving the lives of many children with special needs.

When Sister invited me to join the board, in spite of my being very busy, I did not hesitate to say yes. I very much wanted to participate in the work she was doing. Later on, I was asked to take on the role of President of the Board, which I was pleased to do. Ave Maria University Preparatory School has gone through many changes through the years but the fundamental mission has remained the same. My hope is that our school will continue to provide for the needs of our special needs children well into the future.
 
Timothy W. Hallinan
President, Board of Trustees
Ave Maria University Preparatory School 
 
Area Served
Areas Served
Area
FL- Manatee
Service Categories
Primary Org. Type Education
Programs
Description Ave Maria Preparatory School Serves Children with Special Leaning Needs, ages 6-22. Our program works with children suffering from Autism, Emotional Disorders, and Learning Disabilities. We are a "continuing education" school, where students are placed in classes that suit their level of comprehension of the given subject. It is the only K-12 school of its kind in Sarasota, Bradenton, and Manatee Counties.
Budget $780,000
Category Education, General/Other Special Education
Program linked to organizational strategy? Yes
Population Served K-12 (5-19 years) People/Families with of People with Psychological Disabilities People/Families with People of Developmental Disabilities
Short Term Success 100% of Ave Maria Prep's students show improvement each quarter, and their personalized educational program is adjusted accordingly to continually challenge them through graduation.
Long Term Success Students of Ave Maria Prep will graduate from our program with a standard diploma. They will then go on to become a part of the workforce or to pursue a higher education.
How Program is Monitored The program's success is measured academically through standardized testing. The social implications of the program are measured through parental interviews and observations.
Examples of Program Success Recently, a student who graduated from our middle school program 4 years ago, is about to graduate from high school. After taking great strides academically, socially, and behaviorally, this student attended Cardinal Mooney High School where he achieved incredible grades. He will now be successfully attending college.
CEO/Executive Director
Executive Director Sr. Mary Gilchrist-Cottrill CE
CEO Term Start 0
Email srgilchrist@mailmt.com
Staff
Full Time Staff 12
Part Time Staff 2
Volunteers 3
Contractors 3
Staff Retention Rate % 90
Professional Development Yes
Management Reports to Board
Organization Plans
Fundraising Plan Yes
Communication Plan No
Strategic Plan Yes
Strategic Plan Years 5
Strategic Plan Adopted 0
Management Succession Plan No
Policies and Procedures No
Continuity of Operations Plan
Formal Evaluations
CEO Formal Evaluation No
Senior Management Formal Evaluation No
NonManagement Formal Evaluation Yes
Collaborations
Ave Maria Prep is in partnership with Goodwill Industries, where we provide educational needs to their employees, and they provide a work program for our students.
Government Licenses
Is your organization licensed by the Government?
Policies
Nondiscrimination Policy No
Whistle Blower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy No
Governance Board Chair
Board Chair Dr. Timothy W. Hallinan MSW, PhD
Company Affiliation Dr. Timothy Hallinan MSW, PhD
Term July 2009 to July 2012
Email
Board Members
Board Members
NameAffiliation
Gary Adams The Plant Place
Dennis J. Celorie Safe Children USA
Sr. Mary Gilchrist-Cottrill CEAve Maria University Preparatory School
Dr. Timothy W. Hallinan MSW, PhDTimothy Hallinan MSW, PhD
Dr. Paul H. Jaworski Dr. Paul Jaworski, DDS
Linda Patterson Linda Patterson CPA, PA
Frank Sweeny Gulf Coast Window Cleaning; Learn to Fish Foundation
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 7
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 5
Female 2
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 3
Board Orientation Yes
Board Meeting Attendance % 69
Board Self-Evaluation Yes
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? No
Percentage Making Monetary Contributions 70
Percentage Making In-Kind Contributions 100
Constituency Includes Client Representation
Number of Full Board Meetings Annually
Fiscal Year
Fiscal Year 2011
Projected Revenue $525,841.00
Projected Expenses $550,639.00
Spending Policy N/A
Form 990s
Form 990s
Form 9902011
Form 9902010
Form 9902009
Audit Documents
Financial Review2011
Detailed Financials
Expense Allocation
Fiscal Year201120102009
Program Expense$421,246$452,328$575,670
Administration Expense$143,842$161,576$159,158
Fundraising Expense$5,845$0$0
Payments to Affiliates$0$0$0
Total Revenue/Total Expenses0.961.010.92
Program Expense/Total Expenses74%74%78%
Fundraising Expense/Contributed Revenue6%0%0%
Assets and Liabilities
Fiscal Year201120102009
Total Assets$45,951$56,286$42,329
Current Assets$15,974$50,176$33,958
Long-Term Liabilities$0$0$0
Current Liabilities$34,518$7,000$0
Total Net Assets$11,433$49,286$42,329
Top Funding Sources
Fiscal Year201120102009
Top Funding Source & Dollar AmountProgram service revenue $447,900Program service revenue $539,998Program service revenue $602,208
Second Highest Funding Source & Dollar AmountContributions, gifts, grants $101,580Contributions, gifts, grants $80,208Contributions, gifts, grants $43,229
Third Highest Funding Source & Dollar Amount --Fundraising $655Fundraising $18,567
CEO Compensation
Co-CEO Compensation
Tax Credits No
Solvency
Short Term Solvency
Fiscal Year201120102009
Current Ratio: Current Assets/Current Liabilities0.467.17--
Long Term Solvency
Fiscal Year201120102009
Long-Term Liabilities/Total Assets0%0%0%
Capital Campaign
Currently in a Capital Campaign? No
Financials Comments
Financial Comments by Foundation
Organization does not conduct an annual audit.  Foundations and corporations are included with individual contributions as they are not separated in the 990.  Financial figures were taken from Federal 990s.
Nonprofit Ave Maria University Preparatory School Inc
Address 6289 Verna Rd
Myakka City, FL 34251
Primary Phone 941 322-1601
CEO/Executive Director Sr. Mary Gilchrist-Cottrill CE
Board Chair Dr. Timothy W. Hallinan MSW, PhD
Board Chair Company Affiliation Dr. Timothy Hallinan MSW, PhD
Year of Incorporation 2005

THE COMMUNITY FOUNDATION OF SARASOTA COUNTY, INC. IS A REGISTERED 501(C)(3) NON-PROFIT CORPORATION. A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE WITHIN THE STATE (1-800-HELP-FLA) OR FROM THE WEBSITE: WWW.FRESHFROMFLORIDA.COM. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE. ONE HUNDRED PERCENT (100%) OF EACH CONTRIBUTION IS RECEIVED BY THE COMMUNITY FOUNDATION OF SARASOTA COUNTY. REGISTRATION #SC-02471.